Patient Data
Full legal name, date of birth, address, and contact details to confirm identity at dispensing.
Accurate completion ensures legal compliance with controlled substances regulations, protects patient safety, and preserves prescriber licensure. It also supports clear pharmacy fulfillment, third-party billing accuracy, and defensible records in audits or investigations.
Each participant has distinct responsibilities: prescribers for accurate authorization, pharmacists for lawful dispensing, and compliance staff for record retention and reporting.
Full legal name, date of birth, address, and contact details to confirm identity at dispensing.
Drug name, strength, dosage form, directions for use, quantity prescribed, and units of measure.
Prescriber name, DEA number, state license number, NPI, phone, and practice address.
Clinical indication or ICD-10 code as required by payer or clinical policy for justification.
Signature block, date/time, and any dual-factor authentication data for electronic prescriptions.
Refill status (no refills for C-II), partial fill instructions, and maximum allowable quantity.
| Field | Configuration |
|---|---|
| Provider Authentication | Two-factor or PKI per DEA EPCS requirements |
| Audit Trail | Record signer ID, timestamp, and IP or session metadata |
| Transmission Method | Direct to certified pharmacy server or secure fax gateway |
| Retention Policy | Store signed prescription per HIPAA and state retention rules |
Choose systems that preserve audit logs, support certified EPCS workflows, and integrate with clinical decision support for safe prescribing.
C-II prescriptions do not permit refills under federal law
Partial fill timeframe varies by state; document partial fills
Report dispensing per state PMP deadlines
Complete identity proofing before first electronic C2
Keep prescription records per HIPAA and state law
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | No | No | No | No |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
John Butler implemented secure e-sign workflows for clinical forms and prescriptions to ensure compliance
Brian Fitzgibbons standardized prescribing templates and electronic signatures to reduce errors