Identity
Full legal names and entity types for all connector parties; include EIN or NPI where applicable.
A clear Healthcare Connectors Document reduces ambiguity about who may access PHI, documents the legal basis for information sharing, and supports compliance with HIPAA privacy and security obligations while enabling coordinated care and administrative tasks.
Use this document to document access, align contracts, and create an auditable record of permitted information exchanges.
Full legal names and entity types for all connector parties; include EIN or NPI where applicable.
Exact categories of PHI, permitted uses, and specific workflows (e.g., care coordination, billing, analytics).
Required safeguards (encryption, MFA, access logs) and breach notification obligations.
Reference to HIPAA, data use limitations, indemnity, and any Business Associate Agreement requirements.
Start/termination dates, renewal conditions, and conditions for earlier revocation or suspension.
Authorized signer names, titles, dates, and any witness or notarization details required by state law.
| Field | Configuration |
|---|---|
| Signer Authentication | Email link or SMS two-factor authentication |
| Signature Type | Simple e-signature or PKI-based signature if required |
| Document Retention | Set secure storage with audit trail retention period |
| Notifications | Automated alerts for signature, expiry, or revocation |
Ensure the chosen platform can produce an immutable audit trail and meet any BAA or regulatory requirements for handling PHI.
1–3 business days after submission
Up to 7–14 business days for credential checks
Often completes within 5–10 business days
Effective upon receipt or as specified
Immediate access plus statutory retention periods
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (plan-dependent) | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies | Varies | Varies |