Party Identification
Record full legal names, dates of birth, contact information, and relationship to the pregnancy for surrogate and intended parent(s); include provider identifiers to prevent identity disputes.
A structured Healthcare Consent for Surrogacy Form reduces clinical uncertainty, records legal authority for medical decisions, and documents data‑sharing permissions under HIPAA. It creates a reproducible record compatible with electronic signature laws such as the ESIGN Act (15 U.S.C. §7001) and state UETA statutes, helping providers make timely, documented choices in urgent situations.
Common users include intended parents, surrogates, fertility clinics, and hospital staff who coordinate care and legal documentation.
Keep signed copies with the medical record, clinic file, and legal counsel so all parties can reference authorized decisions as needed.
| Field | Configuration |
|---|---|
| Signing Method | Email link with optional SMS code |
| Authentication | Email verification; add KBA for higher assurance |
| Routing Order | Sequence signatures as surrogate, intended parents, then clinic |
| Retention | Export PDF with audit trail to secure storage |
Use an e-signature platform that supports HIPAA Business Associate Agreements, detailed Audit Trails, multi-factor authentication, and PDF export for clinical records.
Record full legal names, dates of birth, contact information, and relationship to the pregnancy for surrogate and intended parent(s); include provider identifiers to prevent identity disputes.
Specify medical decisions covered, such as prenatal testing, anesthesia, labor interventions, cesarean delivery, and neonatal resuscitation, and list any explicit exclusions or conditions.
Define who may make immediate decisions if the surrogate is incapacitated, escalation steps, and any pre-authorized emergency procedures to avoid care delays.
Describe permitted disclosures of protected health information, name third-party recipients (clinics, attorneys), and state whether genetic or fertility clinic records are included.
Include statements confirming voluntary consent, understanding of clinical risks, and references to separate surrogacy or parentage agreements as applicable.
Outline how to amend or revoke consent, required notice methods, effective dates for changes, and whether notarization or witness signatures are necessary.
Execute prior to embryo transfer or insemination.
Provide a signed form at the first prenatal visit.
Ensure the hospital has a copy upon admission.
Re-execute the form if parentage or counsel changes.
Keep the record per HIPAA and state rules.
Collaborate with clinical and legal teams to draft consent language.
Obtain signatures from surrogate and intended parent(s) with dated attestations.
Deliver signed copy to admitting hospital and obstetric team and confirm receipt.
Store signed PDF with audit trail in secure records for retention period.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Verify with vendor | Verify with vendor | Verify with vendor | Verify with vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA required) | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year limit | Varies by plan | Varies by plan | Varies by plan |