Entity Details
Legal entity name, DBA, EIN, and primary contact information. Accuracy here ties the form to tax records and contract documents for validation purposes.
Collecting consistent diversity data helps healthcare organizations meet regulatory expectations, demonstrate equitable procurement practices, and simplify audits. The Healthcare Diversity FGA Form standardizes responses across suppliers, reduces manual follow up, and records attestations that support transparency in contracting and grant compliance.
Proper segmentation of roles ensures accurate data collection and reduces liability during audits or grant reporting.
Legal entity name, DBA, EIN, and primary contact information. Accuracy here ties the form to tax records and contract documents for validation purposes.
List owners with percentage ownership, titles, and demographic classifications. Precise percentages and names reduce ambiguity during certification checks.
Checkboxes for minority, women-owned, veteran-owned, disability-owned, LGBTQ+, and other categories. Include issuance authority or certifying body if applicable.
Describe planned subcontractor participation, percentages or dollar amounts, and whether prime intends to pass through diversity goals to subs.
Signed statements certifying truthfulness, authorization to submit, and acknowledgement of audit rights and penalties for false statements.
Space to list attached certificates, proof of ownership, and third‑party verifications that reviewers will use to confirm claims.
| Field | Configuration |
|---|---|
| Signature Type | Email link with audit trail |
| Authentication | Email + SMS code or stronger KBA |
| Attachments | Require PDF upload for certs |
| Retention Setting | Encrypt and retain per policy |
Ensure the chosen platform supports HIPAA BAA, produces a verifiable audit trail, and retains signed copies to meet regulatory recordkeeping requirements.
Provide the form upon request from procurement or grant administrator
Allow 5–15 business days for verification and requests for additional documents
Expect follow-up within 3–7 business days for incomplete items
Contract awards or grant decisions may take 30–90 days
Preserve signed form per organizational retention policy
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
The clinic standardized vendor intake with a single diversity form to streamline reviews.
An enterprise procurement team deployed the form across multiple divisions for grant submissions.