Parties
Full legal names for employer and employee, with employer entity type and contact information to avoid ambiguity and ensure enforceability.
A clear waiver reduces ambiguity about duties and risks, documents informed consent, and helps manage regulatory exposure. When executed correctly it supports enforceability under the ESIGN Act (15 U.S.C. ch. 96) and state UETA rules, while clarifying HIPAA-related authorizations where health information is involved.
Employers use waivers during hiring, onboarding, or credentialing to document candidate acknowledgment of safety, privacy, or licensing conditions.
Well-drafted waivers streamline approvals, reduce follow-up questions, and create a consistent record for HR, compliance, and clinical teams.
HR managers prepare and distribute waivers to new or temporary healthcare staff, verify completion before the first shift, and keep signed records for audits and credentialing. They coordinate any required notarization or witness steps and ensure retention per policy.
Compliance officers review waiver language to ensure it aligns with HIPAA, labor law, and state-specific requirements. They advise on consent language for health data and on procedures for revocation, record retention, and mandatory disclosures.
Full legal names for employer and employee, with employer entity type and contact information to avoid ambiguity and ensure enforceability.
Clear description of duties, locations, patient exposure expectations, or temporary status so parties understand the operational limits of the engagement.
Statements the employee understands risks, testing or vaccination requirements, and any limits on liability or worker protections relevant to healthcare delivery.
Record of compensation, credentialing opportunity, or other benefit provided in exchange for the waiver; avoid vague phrasing to reduce dispute risk.
Start and end dates and any renewal or review mechanism; dates determine when duties begin and influence retention and statute of limitations calculations.
Signature, printed name, title where applicable, and date for all parties; include witness or notary fields if state law or organizational policy requires them.
| Field | Configuration |
|---|---|
| Authentication | Email link | SMS code | optional KBA |
| Template | Reusable clause blocks and conditional fields |
| Notifications | Automated reminders and completion notices |
| Recordkeeping | Secure PDF storage with audit trail |
Ensure your platform supports the required authentication, secure storage, and audit logging for healthcare waivers.
Obtain signed waiver before the employee begins duties to document consent and expectations.
Set the effective date clearly; ambiguous dates create disputes over when obligations start.
Retention clocks begin at creation or last effective date for HIPAA and tax purposes.
If the waiver allows revocation, include the notice period and method in writing.
Match waiver timing with credentialing deadlines to avoid administrative delays.
Employer presents terms and provides the waiver for review prior to acceptance.
Employee signs; capture date, method, and signer authentication evidence.
Begin duties in alignment with effective date and any conditional items resolved.
Place executed copy in secure records and apply retention schedule.
| Criteria | Healthcare Waiver | Severance Agreement |
|---|---|---|
| Electronic signature allowed | ||
| Notarization typical | sometimes | |
| Consideration required | often nominal | monetary settlement |
| Common timing | before or during employment | after termination |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A regional hospital onboards traveling nurses with a waiver that clarifies shift duties and testing obligations
A community clinic uses a waiver for volunteer medical assistants to acknowledge privacy and exposure risks