Authorization Clause
Explicit language from a licensed prescriber authorizing stocking and administration under specified conditions; reference standing order or specific prescription language to avoid ambiguity.
A clear resolution reduces response time in life‑threatening allergic reactions, clarifies delegation of authority, documents training and supply management, and establishes a legal record of authorization and oversight consistent with clinical and privacy rules.
Organizations adopt epinephrine resolutions where non‑clinical staff may need to assist or administer emergency medication under protocol.
Use aligns clinical authority, supply management, and documentation expectations across administrators, clinicians, and custodial staff.
A licensed prescriber (physician, nurse practitioner, or physician assistant) typically issues the standing order or written prescription and signs to authorize stocking and delegation under applicable medical practice law.
An authorized representative (school superintendent, clinic director, or board designee) signs to accept operational responsibility, designate custodians, and confirm policy and training compliance.
Explicit language from a licensed prescriber authorizing stocking and administration under specified conditions; reference standing order or specific prescription language to avoid ambiguity.
Clear criteria describing symptoms, age or weight limits, conditions for use, and whether the medication may cover any individual exhibiting anaphylaxis signs.
Names or positions responsible for storage, security, inventory checks, and expiration monitoring; include backup custodians and delegation rules.
Minimum training curriculum, frequency of refreshers, record of competency, and documentation that staff completed hands‑on or online training modules.
How to document administration events, incident reports, parent/guardian notification, and where records are filed consistent with HIPAA and facility policy.
Statements on indemnification, adherence to state law, and references to relevant regulations to clarify legal expectations and risk allocation.
| Field | Recommended Setting |
|---|---|
| Authentication | Email + SMS code |
| Signature Type | Electronic signature with audit trail |
| Audit Trail | Capture IP, timestamp, action log |
| Retention | Encrypted storage, HIPAA BAA if PHI present |
Use an eSignature platform that supports audit trails, encryption, and HIPAA compliance when PHI is included.
Check monthly; remove expired devices immediately
Renew standing orders per clinician or annually
Complete staff refreshers at least annually
Perform quarterly counts and reconcile usage
Document and notify within 24–72 hours per policy
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7‑day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Clinician issues standing order and legal reviews draft language
Authorized official accepts operational responsibilities
Staff competency documented and logged
Devices procured and stored per protocol
Ensure signature blocks and attestations are present
Use government ID checks or electronic authentication
Arrange required witness(es) if state or policy mandates
Conduct in‑person or RON session where permitted
For RON, retain audio‑video recording per state rules
Affix notary certificate or witness attestation
Provide certified copies to stakeholders
Store master copy in secure records