Member Details
Full legal name, preferred name, DOB, and current contact information to identify participants and match medical records where applicable.
A complete Healthcare Health Club Application reduces onboarding delays, documents member health considerations, and creates a reliable audit trail for consent and liability purposes under applicable U.S. law.
Several roles interact with the Healthcare Health Club Application depending on program type and organizational structure.
Determine the responsible party for signatures and record retention before starting intake to ensure compliance and accurate contact tracing.
Full legal name, preferred name, DOB, and current contact information to identify participants and match medical records where applicable.
Health conditions, medications, mobility limitations, and physician approval where needed; important for program suitability and risk mitigation.
Explicit consent language for data handling and information sharing consistent with HIPAA requirements when protected health information is collected.
Start date, duration, renewal and cancellation terms, fees, and refund policies to prevent disputes and clarify expectations.
Payment method, recurring billing consent, and billing contact to document financial authorization and backup withholding considerations where applicable.
Designated contact name, relationship, and phone numbers to support timely response during medical or facility emergencies.
| Field | Configuration |
|---|---|
| Health Screening | Conditional field displayed when medical consent required |
| Signature Type | Allow typed or drawn signature with timestamp |
| Authenticator | Email link or SMS code for signer validation |
| Storage Location | Export to encrypted cloud or EHR integration |
Confirm platform capabilities — authentication, encryption, audit logs, and integrations — before accepting electronic applications.
Ensure the platform supports HIPAA workflows and a Business Associate Agreement when protected health information is recorded or transmitted.
Membership activation typically 1–7 business days after verification
Offer trial windows commonly set at 7–30 days
Provide renewal or cancellation notice 30 days before renewal
Retry and member notification often within 3–5 days
Member data should be updated within 72 hours of notification
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Yes | Yes | Yes | Yes |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |