Administrative
Provider legal name, tax ID, NPI, mailing address, and primary contact details.
A standardized Healthcare Health Due Diligence Form reduces legal and operational risk by capturing the specific facts decision-makers need: identity verification, license status, insurance coverage, and privacy controls. It provides a repeatable record that supports compliance with HIPAA (45 CFR §164.530(j)), demonstrates due care in contracting, and creates an auditable trail for internal and external reviews.
Collectively, these stakeholders use the completed form to make informed go/no-go decisions and to document conditions precedent to contracting.
Provider legal name, tax ID, NPI, mailing address, and primary contact details.
State licenses, board certifications, DEA or controlled-substance registrations, and active privilege listings.
Professional liability limits, carriers, policy numbers, effective dates, tail/no-tail coverage details.
Criminal history, OIG/GSA exclusions, Medicare/Medicaid sanctions, and sanctions screening results.
HIPAA safeguards, BAA status, security controls, encryption practices, and breach history.
Patient volume, outcomes data (where available), staffing ratios, and reporting cadence required post-onboarding.
| Field | Configuration |
|---|---|
| Template | Standardized PDF or form with required attachments allowed |
| Signer Roles | Compliance Reviewer | Clinical Lead | Contracting Officer |
| Authentication | Email link with optional SMS OTP or KBA for higher assurance |
| Routing | Sequential routing with reminders and conditional approval gates |
Integration with your EMR, contract repository, or vendor management system streamlines storage and downstream reporting.
Provide form and attachments before contract signature or payer enrollment
Complete primary source verification within 30 days of receipt
Finalize criminal and sanctions checks within 14–30 days
Verify active coverage within 7 business days of submission
Revalidate credentials and insurance annually or at policy expiration
Collect form, license scans, insurance declarations, and background reports
Confirm licensure and certification directly with the issuing authority
Assess HIPAA controls, exclusions, and insurance sufficiency
Obtain signatures from contracting officer and authorized clinical approver
A clinic centralized provider credentialing to reduce variance in documentation.
A regional system used the form for vendor onboarding to assess data handling.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year limit | Varies by plan | Varies by plan | Varies by plan |