Parties
Identify the patient by full legal name and date of birth, list the hospital facility and treating clinician, and name any authorized representative or guarantor responsible for decisions or charges.
Use a Healthcare Hospital Day Agreement to document patient consent, clarify financial responsibility, and set expectations for day-of care. A clear agreement reduces administrative disputes, supports HIPAA-compliant information sharing, and creates an auditable record suitable for electronic signatures under ESIGN and state UETA statutes.
Common users include hospital admitting staff, clinicians obtaining consent, billing teams, and outpatient surgery coordinators.
The agreement helps these groups coordinate care, maintain audit trails, and reduce post-visit billing disputes.
Identify the patient by full legal name and date of birth, list the hospital facility and treating clinician, and name any authorized representative or guarantor responsible for decisions or charges.
Describe the planned day procedure, diagnostic tests, monitoring, expected recovery steps, and estimated duration; note any potential need for conversion to inpatient admission or post-operative observation.
List risks, complications, and alternatives discussed with the patient, confirm the patient received explanations in understandable language, and document verbal and written consent where required.
State payer details, guarantor identity, estimated patient responsibility, authorization to bill insurance or collect payment, and consequences for nonpayment including collections or service denial and payment plans.
Include HIPAA-compliant privacy notice, specify permitted disclosures to other providers or family, and document any patient-specified restrictions or consent for information sharing, including electronic transmission and patient portal access.
Provide signature lines with printed name, relationship or title for representatives, date and time fields, and instructions for electronic signing that meet ESIGN/UETA requirements and retention policies.
| Field | Configuration |
|---|---|
| Required Fields | Full name, DOB, procedure date, insurance details |
| Signer Order | Patient first; clinician countersign; billing last |
| Authentication | Email link plus optional SMS code or KBA |
| Reminders | Automated reminders at 48 and 24 hours pre-procedure |
| Retention Settings | Retain signed copy per HIPAA and hospital policy |
Electronic completion requires platform support for secure signatures, audit trails, conditional fields, and encrypted storage.
Confirm date and arrival time at least 48 hours prior.
Obtain signed consent before anesthesia or procedure.
Verify benefits 7–14 days before service.
Retention begins on document creation or signing date.
Maintain accessible records for minimum HIPAA retention period.
A regional hospital implemented a standardized Healthcare Hospital Day Agreement to streamline consenting for same-day surgeries and observation stays, replacing paper forms.
A clinic network adopted a single day-agreement template for clinical and billing staff to use across specialties, minimizing custom drafts and review delays.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | Varies by plan | Varies by plan |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |