Healthcare Janitorial Contract

HEALTHCARE JANITORIAL CONTRACT

Parties and Effective Date

This Janitorial Contract ("Contract") is entered into between Facility Name: (hereinafter "Facility") and Contractor Name: (hereinafter "Contractor"). The Effective Date of this Contract is .

Facility Authorized Representative (Contact)

Recitals

WHEREAS, Facility operates a healthcare facility and requires janitorial and environmental services to maintain cleanliness, infection control, and regulatory compliance in patient care areas and support spaces; and WHEREAS Contractor represents that it is qualified, properly licensed, trained, and insured to provide janitorial services in healthcare settings and agrees to perform such services in accordance with applicable federal, state, and local laws and recognized infection control standards.

Scope of Services

Contractor shall furnish all labor, supervision, materials (unless otherwise specified), equipment, and management necessary to perform janitorial services at the Facility. Services to be provided include, but are not limited to:

Service Locations and Hours

Select applicable frequencies: Daily Weekly Monthly As needed / On-call

Supplies, Equipment and Storage

Unless otherwise agreed in writing, Contractor shall provide all cleaning chemicals, tools, carts, and disposables required to perform the Services, and shall store such items in locations approved by Facility. Facility-supplied items (if any) will be listed here:

Infection Control, Medical Waste & PPE

Contractor shall comply with Facility infection control policies and applicable regulations governing handling of regulated medical waste, sharps, and biohazardous materials. Contractor employees must use appropriate personal protective equipment (PPE) and follow Facility isolation and barrier precautions. Contractor shall immediately notify Facility and isolate any area where contamination or potential exposure occurs and shall cooperate with Facility incident response protocols.

Contractor certifies that it maintains policies and procedures for regulated medical waste handling in accordance with law and Facility policy: Certified

Background Checks, Vaccinations and Training

Contractor shall ensure all employees performing services at the Facility have undergone criminal background checks, have required health screenings and vaccinations (including TB screening and influenza/immunizations as required by Facility), and have received training on bloodborne pathogens, HIPAA privacy, and Facility-specific infection control procedures.

Contractor certifies the following (check all that apply): Background checks completed Required vaccinations completed Required training completed

HIPAA, Confidentiality and Access to PHI

Contractor and its personnel shall not access, use, or disclose protected health information ("PHI") except as directed in writing by Facility and only to the minimum extent necessary to perform the Services. Contractor shall implement administrative, physical and technical safeguards reasonably designed to protect PHI from unauthorized use or disclosure and shall promptly notify Facility of any suspected breach or unauthorized disclosure of PHI. Contractor shall cooperate with Facility in any breach response, notification and mitigation activities.

Term, Termination and Transition

This Contract shall commence on the Effective Date and, unless terminated earlier in accordance with this Contract, shall continue for an initial term of and shall automatically renew for successive periods unless either party provides written notice of non-renewal at least days prior to expiration.

Either party may terminate this Contract for cause upon written notice if the other party materially breaches any obligation and fails to cure within days of receipt of written notice. Facility may terminate for convenience upon days' prior written notice, with payment for Services rendered through the termination date.

Compensation and Payment Terms

Invoices shall be submitted and payable within days of receipt. Late payments shall bear interest at or the maximum permitted by law.

Insurance and Indemnification

Contractor shall maintain at its expense commercial general liability, professional liability (if applicable), workers' compensation, and automobile liability insurance in commercially reasonable amounts and shall name Facility as additional insured on applicable policies. Evidence of insurance shall be provided prior to commencement of services and upon renewal.

Contractor shall indemnify, defend and hold Facility and its officers, directors, employees and agents harmless from and against any claims, liabilities, losses, damages and expenses (including reasonable attorneys' fees) arising out of Contractor's negligence or willful misconduct in performing the Services, subject to applicable limitations under law.

Performance Standards and Inspections

Contractor shall perform services in accordance with industry-standard protocols for healthcare cleaning and disinfection. Facility reserves the right to inspect services and to require corrective action for any deficiencies. Repeated failures to meet performance standards shall constitute material breach.

Reporting, Incident Response and Access

Contractor shall report spills, exposures, safety incidents, suspected contamination, and any potential breaches of PHI or regulated waste handling to Facility immediately and provide a written incident report within days.

Notices

Miscellaneous Provisions

Governing Law: This Contract shall be governed by and construed in accordance with the laws of the state in which the Facility is located. The parties agree that any disputes will be resolved by the courts of that state. This Contract constitutes the entire agreement between the parties, supersedes all prior agreements, and may be amended only by a written instrument signed by both parties. If any provision is held unenforceable, the remainder shall remain in force.

Facility-Related Patient Contact Information (Designated Liaison)

The Facility designates the following liaison for any matters involving patient contact areas, privacy issues, or infection control coordination. This section requests contact information for the Facility liaison only; Contractor shall not use this data for any purpose other than contract performance.

Acknowledgments and Certifications

By signing below, the undersigned representatives certify that they are authorized to execute this Contract on behalf of their respective parties; that Contractor possesses all licenses, permits and insurance required to perform the Services; and that Contractor will comply with all applicable laws, Facility policies, and confidentiality obligations including HIPAA where applicable.

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