Scope of Work
Define services, clinical responsibilities, on-call expectations, and any supervisory relationships to avoid scope creep and credentialing disputes.
A well-drafted Healthcare Locum Agreement reduces liability, aligns expectations on licensure and credentialing, clarifies billing and tax reporting, and preserves patient privacy obligations under HIPAA while supporting continuity of care.
Organizations and individuals who commonly use Healthcare Locum Agreements include hospitals, clinics, staffing agencies, and independent locum practitioners.
Each party should confirm signatory authority and applicable state rules before executing the agreement.
| Field | Configuration |
|---|---|
| Authentication | Email plus SMS code or KBA for high-assurance signing |
| Conditional Fields | Show malpractice or credentialing blocks when applicable |
| Notifications | Automated reminders for unsigned parties and renewals |
| Retention Policy | Encrypted storage with access logs and retention rules |
Use a secure eSignature platform that supports audit trails, HIPAA controls, and common integrations to streamline locum onboarding.
Define services, clinical responsibilities, on-call expectations, and any supervisory relationships to avoid scope creep and credentialing disputes.
Specify assignment start/end, shift lengths, call requirements, and procedures for schedule changes or emergency extensions.
Describe rates, overtime, travel reimbursement, billing arrangements, invoice submission, and timing of payments to prevent disputes.
State required malpractice limits, whether facility or practitioner provides coverage, and indemnification obligations for claims.
Require verification of active license, DEA (if applicable), board certification, and hospital privileging prior to clinical duties.
Include confidentiality duties, permitted PHI use, breach notification obligations, and requirement for any necessary business associate agreement.
Provide a completed W-9 upon payer request to avoid backup withholding.
Issue 1099-NEC to contractors by January 31 each year for nonemployee compensation.
Monitor state license renewal cycles; expired licenses can stop clinical privileges immediately.
Observe contract termination notice requirements to avoid penalties for early termination.
Allow several weeks for privileging and background checks before the first clinical shift.
A regional clinic needed short-term physician coverage for an operating room schedule gap
A multi-site outpatient operator required weekend coverage across clinics
| Criteria | Locum Agreement | Independent Contractor |
|---|---|---|
| Employment Status | contractor relationship | contractor relationship |
| Tax Reporting | 1099-nec reporting | 1099-nec reporting |
| Control Over Schedule | facility sets shifts | contractor sets availability |
| Benefits | no benefits typically | no benefits typically |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | No cap | No cap | No cap |