Parties
Identify the facility, resident, and any authorized representative, including legal names, addresses, and contact information for notice and billing.
A clear agreement reduces disputes, clarifies payment and clinical responsibilities, records informed consent, and provides an enforceable basis for billing, collections, and regulatory review while supporting HIPAA compliance and continuity of care.
Typical parties involved in preparing and signing the agreement.
Each party has specific responsibilities for accuracy, signatures, and retention.
Identify the facility, resident, and any authorized representative, including legal names, addresses, and contact information for notice and billing.
Specify services provided (skilled nursing, ADL assistance, therapy), frequency, staffing levels if required, and scope exclusions the facility will not perform.
Detail rates, billing intervals, payer responsibilities, private-pay vs. Medicaid coverage, accepted insurance, refund policies, and late payment consequences.
Include informed consent language, HIPAA authorization for treatment and information exchange, data sharing limits, and any required privacy addenda.
Define termination for cause and convenience, notice periods, discharge planning obligations, and steps for resident transfer or appeal.
State governing law, arbitration or litigation procedures, venue, and any waiver of jury trial or class actions if applicable and lawful.
| Field | Configuration |
|---|---|
| Signer Order | Resident/agent first, provider second |
| Authentication | Email + SMS code or MFA |
| Notifications | Automatic reminders at 3 and 7 days |
| Retention Rule | Retain executed PDF per policy |
Ensure the eSignature platform supports HIPAA, audit trails, and required integrations before e-executing agreements.
Agreement should be signed before services begin
Provide executed copy to resident or agent immediately
Verify insurance before admission where practical
Retention begins on effective date of agreement
Follow contract notice timelines for termination or appeals
A mid-size healthcare provider standardized admission agreements to centralize signatures and recordkeeping.
A managed care operator consolidated vendor agreements for multiple facilities into a template.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |