Facility ID
Include the legal facility name, DBA if used, NPI if applicable, state license numbers, and employer identification number (EIN). Accurate identifiers prevent credentialing delays and ensure payer systems match records.
A single Healthcare Medical Village Form centralizes required data, reduces repetitive information requests, and creates an auditable compliance record for licensing, payer enrollment, and contracting reviews.
Primary users include facility administrators, healthcare operators, developers, licensing officers, and legal counsel managing medical campus setup and compliance.
Use a shared form to align stakeholders, shorten review cycles, and preserve a complete submission trail for subsequent audits.
Include the legal facility name, DBA if used, NPI if applicable, state license numbers, and employer identification number (EIN). Accurate identifiers prevent credentialing delays and ensure payer systems match records.
Declare the owning entity, stakeholder percentages, and corporate structure. Attach formation documents or articles of incorporation where required to verify authority for agreements and to satisfy licensing or zoning reviews.
List clinical and non-clinical services provided on site, including specialties, hours, and any outpatient or diagnostic capabilities. Clear service scope affects payer contracts and facility classification.
Include attestations for HIPAA compliance, infection control policies, emergency preparedness, and applicable state healthcare regulations. Where PHI is exchanged, document BAAs and data handling procedures.
Attach floor plans, accessibility features, parking, EMT access routes, and mechanical system overviews. These exhibits support licensing inspections and ensure physical compliance with local building codes.
Provide authorized representative name, title, date, and signature block. Specify whether electronic signatures are accepted and include notarization or witness requirements per state law when necessary.
| Field | Configuration |
|---|---|
| Signature Authentication | Email link or SMS code authentication |
| Conditional Fields | Show relevant fields based on answers |
| Magic Detection | Auto-detect names, dates, and addresses |
| Audit Options | Enable timestamps, IP capture, and history |
Confirm platform features for secure eSubmission, integrations, and PHI handling before deployment.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card required | Varies by vendor and plan | Varies by vendor and plan | Varies by vendor and plan | Varies by vendor and plan |
| Bulk Send | Yes — available with Business Premium plan | Yes — available on many plans | Yes — available on enterprise plans | Yes — available on select plans | No — not available |
| Audit Trail | Yes — full audit trail | Yes — full audit trail | Yes — full audit trail | Yes — audit records | Yes — audit records |
| HIPAA Compliant | Yes — BAA available | Yes — BAA available | Yes — BAA available | No | No |
| Envelope Cap | No envelope cap; unlimited envelopes | Limited to 100 envelopes per user per year | Varies by plan and contract | Varies by plan and contract | Varies by plan and contract |
A regional health system converted an existing office park into a multi-specialty medical village and used a standardized form to document each tenant's scope and compliance.
A nonprofit clinic added behavioral health and imaging services in a satellite village and used the form to align service lists, staffing, and privacy agreements across partners.