Personal Information
Full legal name, DOB, SSN or TIN where required for payroll and background checks, current address, and emergency contacts for personnel records and verifications.
A complete Healthcare Nursing Packet centralizes critical personnel data, supports HIPAA-compliant handling of protected health information, and documents legal consent for background checks and vaccination records. It shortens onboarding time, reduces compliance risk, and preserves a defensible personnel record in the event of audit or credentialing review.
The packet is completed by new hires and updated by HR, nursing leadership, and credentialing teams.
Full legal name, DOB, SSN or TIN where required for payroll and background checks, current address, and emergency contacts for personnel records and verifications.
State nursing license number, expiration date, board or issuing authority, and copies of certifications (BLS, ACLS, specialty) to support privileging.
Vaccination records, TB test or chest x-ray results, and any exemption documentation required by facility or state public health rules.
Signed authorization for criminal background checks, drug screening consent, and release forms needed by the employer and credentialing agencies.
Patient privacy acknowledgment, device and media use policies, and any role-based access attestations required under HIPAA.
I-9 documentation or work authorization evidence and W-4 or other payroll forms needed to set up employment records and withholding.
| Field | Configuration |
|---|---|
| Signing Order | Sequential or parallel |
| Authentication | Email, SMS code, or KBA |
| Auto-attach | License and ID uploads required |
| Integration | Send completed packet to HRIS or EHR |
Ensure the platform supports secure uploads, appropriate signer authentication, and HIPAA-compatible handling before accepting electronic packets.
Complete packet before orientation or first shift.
Provide identity and work authorization within 3 business days of hire.
Verify active license prior to clinical privileging.
Provide current within hiring timeline required by facility.
Authorization and samples collected before final offer.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |