Clear purpose
A one-sentence description of why facial images are collected, limiting downstream use to the stated categories and preventing mission creep or unauthorized reuse.
A specific consent form protects patient autonomy, documents lawful use of sensitive biometric data, and supports HIPAA compliance when PHI is involved. Clear consent reduces disputes about image use, allows providers to record lawful processing bases, and provides patients with a written method to withdraw or limit permissions.
The form is most often completed by patients, legal guardians, or authorized representatives before imaging, telehealth sessions, or procedures that require facial capture.
Maintain the completed form in the patient’s medical record and make a copy available to the patient per record-retention rules and institutional policy.
A one-sentence description of why facial images are collected, limiting downstream use to the stated categories and preventing mission creep or unauthorized reuse.
Define what constitutes an image (still photo, video, biometrics) and whether processed derivatives or analytical outputs are included under the same consent.
Specify how long images will be retained, whether they will be purged, and the conditions for extended retention for research or legal reasons.
List categories of external recipients and explain whether de-identified sharing is permitted, including subcontractor or cloud storage providers.
Provide a clear method for withdrawal of consent, explain its effects on previously used images, and note administrative processing timeframes.
Include fields for signer name, relationship to patient, signature, printed name, date, and optional witness or notary information as required.
| Field | Configuration |
|---|---|
| Consent Text | Include explicit purpose and revocation steps |
| Signature Type | Allow typed or drawn e-signatures; enable audit trail |
| Authentication | Use email or SMS verification for signer identity |
| Storage Location | Save to EHR or secure cloud with access controls |
Use platforms that support audit trails, secure storage, and appropriate signer authentication for healthcare contexts.
Ensure the chosen solution can produce a tamper-evident certificate, support a BAA for HIPAA-covered workflows, and preserve records for the required retention period.
Before any facial capture or biometric enrollment
Consent is effective on signature date
Provide a patient copy within 30 days if requested
Process revocation within a documented administrative timeframe
Maintain records per HIPAA retention rules
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | Yes, limited | Yes, limited |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Implemented digital consent for imaging and records
Used image consent for identity verification in telehealth