Scope
Describe which cases trigger review, applicable departments, and exclusions to make application consistent across the organization.
A written plan standardizes reviews, protects patient privacy, demonstrates due process for clinicians, and clarifies record retention. It helps meet HIPAA obligations for PHI handling and supports defensible decision-making in credentialing and privileging processes.
Typical users draft, manage, and act on peer-review plans within clinical and administrative teams.
The plan should be accessible to those listed while limiting PHI exposure per HIPAA and institutional policy.
Typically a senior clinician who organizes review panels, assigns reviewers, and signs final peer-review reports. This person documents deliberations, certifies adherence to the plan, and ensures confidentiality safeguards are applied throughout the process.
Responsible for confirming that the plan and resulting records meet HIPAA, institutional, and state regulatory requirements. This role assesses whether a BAA, privileged status, or mandatory reporting obligations apply and documents retention and access controls.
Describe which cases trigger review, applicable departments, and exclusions to make application consistent across the organization.
Define reviewer qualifications, conflict-of-interest rules, quorum requirements, and alternates to ensure objective, qualified panels.
State how PHI and peer-review materials are protected, who may access records, and whether privilege applies under state law.
Specify required report elements, version control, signature requirements, and how minutes or supporting evidence are stored.
Set retention periods and legal basis for storage, including secure disposal procedures when retention ends.
Outline clinician notice, appeal rights, timelines, and potential remediation steps following review findings.
| Field | Configuration |
|---|---|
| Authentication Level | Email + SMS code or enterprise SSO |
| Document Template | Locked template with required fields |
| Retention Policy | Automated 6-year archival for PHI |
| Notifications | Escalation rules and reminders |
Ensure the platform supports required formats, integrations, and authentication methods to protect PHI and maintain chain of custody.
Test end-to-end workflows (upload, sign, audit, archive) before instituting the plan to confirm integration and compliance requirements are met.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no card required | Free trial varies by vendor | Free trial varies by vendor | Free trial varies by vendor | Free trial varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes (plan-dependent) | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Acknowledge receipt within 3 business days
Assign reviewers within 7 calendar days
Complete initial review within 30 days
Provide any required notice within 14 days
Allow a defined appeal window, commonly 14–30 days