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Identifies facility, reporter, case ID, and triage priority. This anchors downstream workflows and supports auditability.
A properly completed pharmacovigilance document ensures consistent capture of safety data, supports timely regulatory submissions, and reduces follow-up queries. Accurate records protect patients and help organizations meet statutory deadlines under FDA regulations and other oversight bodies while preserving an auditable trail for inspections.
Pharmacovigilance documents are used across clinical, regulatory, and commercial teams to collect and process safety information.
Proper role alignment speeds review, reduces reporting delays, and clarifies responsibility for follow-up, escalation, and submission.
| Field | Configuration |
|---|---|
| Authentication | Use SSO or SMS code for signer verification |
| Routing | Automate sequential review by PV, clinical, then regulatory |
| Retention | Apply 6-year HIPAA retention rules where applicable |
| Notifications | Enable email and in-platform alerts for critical events |
Choose a platform that supports secure uploads, audit trails, and integrations with clinical and regulatory systems.
Identifies facility, reporter, case ID, and triage priority. This anchors downstream workflows and supports auditability.
Structured fields for demographics and identifiers to enable deterministic matching to medical records and safety databases.
Records suspected product, dose, start/stop dates, concomitant medications, and device details when applicable.
Chronological clinical description, relevant labs, interventions, and outcomes to aid causality assessment and signal detection.
Standardized checkboxes for hospitalization, life-threatening event, disability, or death to trigger expedited reporting.
Lab reports, discharge summaries, and images that substantiate the clinical assessment and support regulatory review.
Report deaths and immediate life-threatening events without undue delay
Fatal or life-threatening unexpected events under IND must be reported within 7 calendar days (21 CFR 312.32)
Other serious unexpected events often require reporting within 15 calendar days to regulatory authorities
Aggregate periodic reports follow sponsor and agency-specific schedules
Institutional reporting timelines may be shorter than regulatory windows
Capture initial data, assign case ID, and record intake timestamp.
Determine seriousness and need for expedited reporting.
Perform causality review and request follow-up details as needed.
Prepare ICSR or expedited report and submit to appropriate agency.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Business Premium) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |