Duties
Describe clinical scope, supervisory structure, and permissible procedures so expectations are clear and align with state practice acts and facility policy.
A written full-time PTA agreement reduces ambiguity about pay, hours, duties, and professional responsibilities, supports compliance with HIPAA and wage-and-hour laws, and provides a documented basis for resolving disputes or performance issues. It helps employers protect patient privacy and confirm required credentials.
Employers and HR teams draft and issue the agreement; PT clinic managers, human resources, and hiring supervisors usually complete the form.
The signed agreement becomes part of the employee record and should be retained according to healthcare and employment record retention rules.
Clinic owner, practice administrator, or HR officer who has authority to bind the employer and confirm compensation and staffing terms. This signer confirms facility policies, HIPAA training requirements, and any non-compete or confidentiality clauses.
The PTA accepts the position, affirms required credentials and license numbers, and agrees to patient-care duties and facility policies. Their signature indicates consent to employment terms and any post-termination obligations such as returning confidential materials.
Describe clinical scope, supervisory structure, and permissible procedures so expectations are clear and align with state practice acts and facility policy.
State salary or hourly rate, overtime rules, PTO accrual, health benefits, retirement plans, and any bonus or incentive structures.
Specify regular shift hours, on-call expectations, weekend or holiday requirements, and full-time equivalency (FTE) to clarify overtime eligibility.
Require proof of active state licensure, background checks, and continuing education obligations; state consequences for lapse.
Include HIPAA-compliant confidentiality obligations, permitted disclosures, and obligations to complete privacy/security training.
Define at-will status or fixed-term conditions, notice requirements, cause definitions, and any severance or post-employment restrictions.
| Field | Configuration |
|---|---|
| Authentication | Email link or SMS code; use stronger MFA for sensitive records |
| Signing Order | Sequential or parallel, based on approval needs |
| Audit Trail | Enable timestamps, IP logging, and certificate of completion |
| Retention | Store executed PDF with audit trail for compliance |
Choose a platform that supports required security, HIPAA protections, and common file formats used by HR and clinical teams.
Confirm that the chosen solution provides secure storage (AES-256 at rest, TLS 1.2/1.3 in transit), required integrations, and a clear audit trail for each executed agreement.
Complete before first clinical assignment; delays can prevent patient care
Add to payroll prior to the first pay cycle to ensure correct withholding
New hires typically have 30–60 days to elect employer benefits
Run and clear before patient-facing duties commence
Complete initial privacy/security training before handling PHI
| Document Type | Employment Agreement | Independent Contractor Agreement |
|---|---|---|
| Control Over Work | employer directs duties | contractor controls methods |
| Tax Withholding | employer withholds taxes | contractor responsible for taxes |
| Benefits Eligibility | typically eligible | not eligible |
| Liability Coverage | employer may provide | contractor must supply |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | Yes |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |