Patient Identification
Unique study ID, full legal name, date of birth, and medical record number to avoid duplicate records and ensure accurate longitudinal linkage.
A consistent Healthcare Scar Study improves data quality, enables comparable outcome measures across patients, and documents informed consent and clinical decision points for regulatory and ethical review.
Clinical and research teams commonly complete these studies to ensure standardized scar assessment and regulatory compliance.
Correct assignment of roles helps protect patient privacy, maintains chain of custody for images, and supports auditability for sponsors and regulators.
Unique study ID, full legal name, date of birth, and medical record number to avoid duplicate records and ensure accurate longitudinal linkage.
Signed consent language specific to scar photography and data use; includes HIPAA authorization when PHI is collected or shared for research purposes.
Standardized fields for location, dimensions (cm), appearance descriptors (color, texture), and validated scar scales such as POSAS or Vancouver Scar Scale.
Placeholders for serial images with date, camera settings or device noted, and instructions for standardized lighting and scale for reproducibility.
Clinician-rated items, patient-reported outcome measures, treatment history, and adverse event reporting for each visit or evaluation point.
Defined follow-up windows and next-assessment dates to ensure consistent timing for outcome measurement and regulatory reporting.
| Field | Configuration |
|---|---|
| Document Upload | Allow PDF and JPEG uploads with max file size per site policy |
| Signature Type | Enable electronic signature with audit trail and consent checkbox |
| Authentication Level | Use email + SMS code or institutional SSO for staff signers |
| Routing Order | Set role-based routing: coordinator → clinician → principal investigator |
| Storage Location | Route final signed record to secure EHR or research repository |
Select platforms that support secure uploads, audit trails, and the authentication levels required by your institution.
Obtain IRB approval before enrolling any participants; institutional policy dictates lead time
Record the date of informed consent at or before first data collection
Capture and date baseline photographs per protocol window
Adhere to scheduled windows (for example, 1, 3, 6, 12 months post-procedure)
Submit adverse events within sponsor and IRB timeframes as specified in protocol
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |