Fee Allocation
Precise percentage, calculation method, and payment timing; define net vs gross collections and reimbursement adjustments for denials or refunds.
The agreement allocates revenue to participating providers, specifies who bills the patient or insurer, and documents responsibilities such as documentation and coding. Clear terms reduce regulatory risk, enable compliant billing, and support internal controls and audits.
Several provider types and administrators prepare these agreements when fee-sharing is anticipated.
Use this document to make compensation transparent between referring and treating parties and to document compliance steps taken by each party.
| Field | Configuration |
|---|---|
| Sender | Practice administrator or authorized representative |
| Signer Order | Referring party first, then receiving practice, then compliance officer |
| Authentication | Email + SMS or knowledge-based verification for added assurance |
| Retention | Automatic archiving to secure repository (PDF/A recommended) |
Ensure the chosen provider can sign a BAA if PHI is present and can export a verifiable audit trail for audits.
When contract obligations begin
Coordinate start with billing runs to avoid split payments
Annual or as required by law
Commonly 30–90 days written notice
Follow regulatory retention rules
Agree scope, fees, and billing methodology
Legal and compliance vetting of terms
Signatures collected and dated
Signed document and audit trail stored securely
Precise percentage, calculation method, and payment timing; define net vs gross collections and reimbursement adjustments for denials or refunds.
Detailed description of procedures, referral types, or ancillary services covered to limit unexpected billing claims or scope creep.
Name the billing party, claim submission rules, and how payments will be split after payer adjudication and adjustments.
Each party warrants adherence to applicable laws (HIPAA, Anti-Kickback, Stark) and agrees to cooperate with audits and investigations.
Define duration, renewal terms, and termination triggers including breach, loss of licensure, or changes in payer policy.
Specify governing law, dispute process, and remedies; consider mediation or arbitration to limit litigation costs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
The referring physician or practice signs to acknowledge referral arrangements, confirm clinical responsibility parameters, and accept the stated fee-split terms. Signatory authority should be documented with job title and delegation limits.
The receiving practice signs to accept compensation terms, confirm billing and documentation obligations, and commit to compliance warranties; include contact and billing NPI for claim submission.