Assignment Summary
Clear role description, shift schedule, start/end dates, reporting manager, and on-call expectations so scope and hours are unambiguous.
A consolidated package reduces onboarding friction, centralizes compliance data, and creates a verifiable record of terms, credentials, and approvals. It helps mitigate risk from licensing lapses, late credentialing, and tax-reporting errors while improving turnaround between offer and first shift.
Parties rely on the package to confirm obligations, schedule orientation, and preserve a signed record for payroll and audit purposes.
| Field | Configuration |
|---|---|
| Authentication Method | Email link with optional SMS two-factor |
| Notifications | Automatic reminders at 48 and 24 hours before due date |
| Conditional Fields | Require license upload when role equals clinician |
| Storage Format | Archive signed PDF/A with audit trail |
Confirm vendor capabilities for HIPAA control, audit trails, API access, and integrations such as Salesforce, Microsoft 365, NetSuite, Google Workspace, Box, or Procore before automating workflows.
Before first shift; allow 3–10 business days.
Typically 3–7 business days depending on scope.
Submit documentation at least 48–72 hours before start.
Weekly or per facility schedule for payroll.
W-9 provided upon hire or payer request.
Traveler signs offer and confirms dates and housing.
Licenses and background checks verified and approved.
Traveler reports to facility and completes orientation.
Final timesheet and expense reconciliation completed.
Clear role description, shift schedule, start/end dates, reporting manager, and on-call expectations so scope and hours are unambiguous.
Copies of licenses, certifications, background checks, CPR/BLS cards, and any facility-required immunizations or screenings.
Rate sheets, overtime rules, pay schedule, travel and housing allowances, and expense reimbursement procedures.
Housing allowances, booking instructions, per diem rules, and travel expense submission procedures when applicable.
Authorized timesheet format, submission windows, approval workflow, and contact for payroll issues.
Notice requirements, early termination effects, and conditions for reassignment or extension.
An outpatient clinic needed compliant online signing to speed patient-consent and staffing forms.
A small staffing firm required remote signing for contract and assignment acceptance.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Available on premium plans | Depends on plan | Depends on plan | Available | Depends on plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes (BAA available) | Yes (BAA available) | Varies by plan | Varies by plan |
| Envelope Cap | No envelope cap | 100 envelopes/user/year limit | Varies by plan | Varies by plan | Varies by plan |