Heritage Event Planning Form

HERITAGE EVENT PLANNING FORM

RECITALS

WHEREAS, Client Name: (the "Client") desires to engage professional services to plan and coordinate a cultural heritage event described below; and

WHEREAS, Event Planner Name: (the "Planner") represents that they possess the experience, personnel and resources to plan, coordinate and manage such an event in accordance with the terms set forth herein;

NOW, THEREFORE, in consideration of the mutual covenants contained in this Agreement, the parties agree as follows:

EVENT IDENTIFICATION

Event Date:    Estimated Guest Count:

SCOPE OF WORK

The Planner shall perform professional event planning and coordination services for the heritage event as described in the Scope below. Services shall include management of cultural content, vendor coordination, timeline creation, on-site supervision, and post-event wrap-up as further specified.

SERVICES AND DELIVERABLES

The Planner will provide the following categories of services. Check all that apply and elaborate in the scope above.

Programming and cultural content coordination
Vendor selection and coordination (catering, rentals, performers)
Site logistics, staging and technical coordination
Permits and insurance facilitation
Event communications and attendee materials

PAYMENT TERMS

Contracted Fee (Total): $

Acceptable Payment Methods:

Late Payment: Any undisputed amount not paid within days of its due date shall accrue a late fee of per month, compounded monthly, until paid.

TERM AND TERMINATION

This Agreement shall commence on Start Date: and shall terminate on End Date: , unless earlier terminated in accordance with this Section.

Either party may terminate this Agreement for convenience upon written notice delivered at least days prior to the intended termination date. If termination is for cause, the non-breaching party may terminate immediately if the breaching party fails to cure a material breach within days after written notice of the breach.

Termination shall not relieve the Client of the obligation to pay for services already performed or non-recoverable costs incurred by the Planner prior to termination. Refunds of deposits, if any, shall be calculated based on work performed and non-recoverable third-party commitments.

CONFIDENTIALITY

Each party (the "Recipient") agrees that it will not disclose to any third party any Confidential Information of the other party (the "Discloser") without the Discloser's prior written consent. "Confidential Information" includes, but is not limited to, budgets, guest lists, vendor pricing, cultural protocols provided for planning purposes, unpublished program content, and any material designated as confidential.

The obligation of confidentiality does not apply to information that: (a) is or becomes publicly available through no wrongful act of the Recipient; (b) was rightfully in the Recipient's possession prior to disclosure; (c) is rightfully received by the Recipient from a third party without restriction; or (d) is independently developed by the Recipient without use of or reference to the Discloser's Confidential Information. Upon termination, Recipient shall return or destroy Confidential Information upon written request.

INSURANCE, PERMITS AND COMPLIANCE

The Planner shall maintain commercially reasonable insurance coverage for event activities and shall furnish certificates of insurance upon request. The Client is responsible for obtaining any permits and approvals required by local authorities, unless the parties expressly agree that Planner will obtain them. Both parties shall comply with applicable laws, cultural site protections, and any terms required by venue contracts.

RISK ALLOCATION AND LIABILITY

Except for gross negligence or willful misconduct, each party's liability to the other for any claim arising under this Agreement shall be limited to direct damages not to exceed the total fees paid to the Planner under this Agreement. In no event shall either party be liable for consequential, incidental, special or punitive damages.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of laws principles. Any dispute arising out of or relating to this Agreement shall be resolved in the state or federal courts located in the selected jurisdiction, subject to the parties' right to seek injunctive relief where appropriate.

ENTIRE AGREEMENT

This Agreement, including any attachments and the Scope of Work, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, proposals and understandings, whether written or oral. Any amendment must be in writing and signed by both parties.

MISCELLANEOUS PROVISIONS

Assignment: Neither party may assign this Agreement without the prior written consent of the other, except that Planner may assign to an affiliate or successor entity. Notices: All notices must be sent to the addresses provided below and are effective upon receipt. Severability: If any provision is held invalid, the remainder shall continue in full force and effect.

Sign Now