HOA Proposal Form

HOA PROPOSAL FORM

Applicant and Property Identification

Applicant Name:

Phone:    Email:

Parcel / APN Number:    Legal Description:

Proposal Summary

Type of Request: Exterior paint   Roof/repair   Fence/retaining wall   Landscaping/tree removal   Solar panels   Other

Contractor & Project Team

Contractor Phone:    License #:

Attachments & Documentation

Required attachments submitted (check all that apply):
Site plan / plot plan Architectural drawings Photographs of existing conditions Material/color samples Contractor proof of insurance Building permit (if obtained) Other attachments

Financial Terms

Estimated Total Cost: $    Application Fee: $    Deposit/Escrow: $

Payment Terms and Conditions:

Schedule

Proposed Start Date:    Proposed Completion Date:

Insurance, Permits & Regulatory Compliance

Applicant and Contractor shall obtain and maintain all required permits and insurance as a condition of approval. Minimum insurance limits required by the association are: General Liability $1,000,000 per occurrence and Workers' Compensation as required by law. Evidence of insurance must be provided prior to commencement of work.

Proof of Insurance Provided: Yes    No

Notices, Disclosures & Environmental

Will the proposed work involve removal or disturbance of soil, lead-based paint, asbestos or other hazardous material?   Yes    No

Will the proposed work require removal or trimming of trees within common area or private property?   Yes    No

Neighbor notification provided: Yes    No

Representations, Indemnity & Maintenance

By signing below, Applicant represents and warrants that all information provided is true and correct, that the proposed work conforms to applicable building codes and the association's governing documents unless a specific variance is granted in writing, and that all necessary permits will be obtained. Applicant agrees to indemnify, defend and hold the association harmless from liabilities, claims, damages and costs (including attorneys' fees) arising from the proposed work, except where caused by the association's gross negligence or willful misconduct.

Review, Approval Conditions, Remedies

The association's approval, if any, may be conditioned upon submission of additional documentation, performance of site restoration, posting of security, correction of nonconforming work, scheduling conditions, and compliance with reasonable restrictions. Failure to comply with approved conditions may subject Applicant to stop-work orders, fines, restoration at Applicant's expense, and revocation of approval.

Governing Law; Entire Agreement

This Proposal Form, together with any written approval or conditions issued by the association, constitutes the entire agreement between the parties with respect to the proposed work. This form shall be governed by the laws applicable to the association's jurisdiction.

Acknowledgement

Applicant acknowledges that work commenced without required written approval shall be subject to corrective action and fines. Applicant further acknowledges that approval by the association does not relieve Applicant or contractor of responsibility to obtain any required governmental permits or approvals.

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