Homeowners Association Renewal Proposal

HOMEOWNERS ASSOCIATION RENEWAL PROPOSAL

Proposal Number:  |  Date:  |  Proposal Expires:

Recitals

WHEREAS, Client Name: (the "Association") represents the interests of the homeowners of the community located at Address: ; and

WHEREAS, Vendor Name: (the "Provider") performs services and maintenance for residential communities and has submitted a proposal to renew certain services for the Association pursuant to the terms set forth below.

Scope of Work

The Provider shall furnish labor, equipment, materials, supervision and administrative support to perform the services described below for the Association. The work shall be performed in a professional manner consistent with industry standards and in compliance with all applicable laws and regulations.

Payment Terms

Invoices shall be submitted to: Billing Contact: , Email/Phone: .

If any invoice remains unpaid more than days after the invoice date, interest shall accrue at a rate of , and the Provider may suspend services after providing written notice consistent with the Termination provisions below. The Association shall be responsible for collection costs and reasonable attorneys' fees incurred to enforce payment.

Term and Termination

Term Commencement Date: . Term Expiration Date: .

Either party may terminate this Agreement for convenience upon providing written notice to the other party at least days prior to the effective date of termination. Either party may terminate for material breach if the breaching party fails to cure the breach within days after receipt of written notice specifying the breach. Termination shall not relieve the Association of its obligation to pay for services performed and costs incurred through the effective date of termination.

Confidentiality

For purposes of this Proposal, "Confidential Information" means all nonpublic information disclosed by one party to the other that is marked confidential or that, by its nature, would reasonably be considered confidential. The receiving party shall (a) use Confidential Information only for performance of this Proposal, (b) restrict disclosure to employees, contractors or agents who have a need to know and are bound by confidentiality obligations, and (c) protect Confidential Information with at least the same degree of care it uses to protect its own confidential information, but in no event less than reasonable care. Confidential Information does not include information that is independently developed without use of the other party’s Confidential Information, becomes publicly available through no fault of the receiving party, or is required to be disclosed by law, provided notice is given when permitted and disclosure is limited to the extent necessary.

The confidentiality obligations shall survive termination or expiration of this Proposal for a period of three (3) years, except with respect to trade secrets where protection shall continue for as long as the information qualifies as a trade secret under applicable law. The parties acknowledge that monetary damages may be an inadequate remedy for breach of confidentiality and agree that injunctive relief shall be an available remedy in addition to any other remedies at law or equity.

Insurance and Indemnity (Summary)

The Provider shall maintain commercial general liability insurance, workers' compensation and automobile liability insurance in amounts customary for the industry. The Provider shall indemnify and hold harmless the Association, its board members and agents from and against claims arising out of the Provider’s negligence or willful misconduct in the performance of services, subject to applicable limitations under law. Proof of insurance shall be provided upon request.

Governing Law

This Proposal and any resulting Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles.

Entire Agreement

This Proposal, together with any attachments and written amendments executed by authorized representatives of both parties, constitutes the entire agreement between the Association and the Provider with respect to the subject matter herein and supersedes all prior negotiations, proposals, representations and agreements, whether written or oral. No modification or waiver shall be binding unless in writing and signed by authorized representatives of both parties.

Acceptance

The Association hereby accepts the terms of this Renewal Proposal. Acceptance requires signature by an authorized representative of the Association and by an authorized representative of the Provider. Upon signature this document will serve as the operative renewal agreement between the parties for the services described above.

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