Hotel Booking Contract

HOTEL BOOKING CONTRACT

This Hotel Booking Contract ("Agreement") is made between the parties identified below as of the Effective Date set forth herein.

WHEREAS

WHEREAS, Hotel Name: , with principal place of business at , operates hotel and lodging services; and

WHEREAS, Client Name: (the "Client") seeks to reserve accommodations and related services pursuant to the terms set forth in this Agreement; and

WHEREAS, Booking Reference: will govern the reservation(s) described below.

1. Scope of Services

The Hotel agrees to provide lodging, services and amenities as specified in this Agreement for the dates and accommodations reserved by Client. The specific accommodations and services are described in the Scope of Work below.

2. Term; Check-In and Check-Out

Check-in Date:    Check-out Date: .

The initial term of this Agreement commences on the Check-in Date and terminates on the Check-out Date unless earlier terminated in accordance with Section 6 below.

3. Payment Terms

Room Rate (per room per night): $. Number of nights: .

Estimated Total Amount Due: $ (exclusive of applicable taxes and service charges unless otherwise indicated below).

Late Payment Fee: will apply to any payment not received by the due date. Client is responsible for all bank fees and costs of collection, including reasonable attorneys' fees.

4. Cancellation and Modification

Modifications to the reservation are subject to availability and may result in rate adjustments. Any modification requested by Client must be documented and confirmed in writing by the Hotel.

5. Confidentiality

For purposes of this Agreement, "Confidential Information" shall include guest personal data, negotiated rates, contract terms, billing and payment details, and any non‑public information disclosed by one party to the other in connection with this Agreement. Each party agrees to: (a) maintain Confidential Information in strict confidence; (b) not disclose Confidential Information to third parties except to affiliates, agents or service providers who need such information to perform obligations under this Agreement and who are bound by confidentiality obligations at least as protective as those herein; and (c) use Confidential Information only for the purposes of performing obligations under this Agreement.

The confidentiality obligations do not apply to information that is or becomes publicly available through no breach of this Agreement, is rightfully received from a third party without restriction, or is required to be disclosed by law or valid order of a court or governmental authority (provided the disclosing party gives prompt written notice and cooperates to limit disclosure).

6. Termination; Notice

Either party may terminate this Agreement for material breach by the other party if the breaching party fails to cure such breach within days following receipt of written notice specifying the breach.

Hotel may terminate immediately without prior notice for conduct by Client or guests that endangers persons or property, violates law, or materially breaches hotel rules and policies.

7. Liability, Indemnity and Insurance

Each party shall be liable for and shall indemnify, defend and hold the other harmless from third‑party claims arising from the indemnifying party's negligence or willful misconduct. The Hotel's liability for loss or damage to Client's personal property is governed by hotel policy and applicable law; Client is encouraged to maintain appropriate insurance.

8. Force Majeure

Neither party shall be liable for delays or failures in performance resulting from events beyond its reasonable control, including acts of God, fire, flood, war, terrorism, strikes, epidemics, or government action. The affected party shall notify the other promptly and shall use reasonable efforts to resume performance.

9. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles.

10. Entire Agreement; Amendment

This Agreement, including any attachments or written confirmations executed by authorized representatives of the parties, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior negotiations and agreements. Any amendment must be in writing and signed by authorized representatives of both parties.

11. Miscellaneous

Notices required under this Agreement shall be in writing and delivered to the addresses set forth herein. The invalidity or unenforceability of any provision shall not affect the remainder of this Agreement. Headings are for convenience only and do not affect interpretation.

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