Hotel Reservation Form

Hotel Reservation Agreement

RECITALS

WHEREAS, Hotel Name: is engaged in the business of providing lodging, event and ancillary services; and

WHEREAS, Guest Name: (which may include individual, corporation or organization) desires to reserve accommodations and related services under the terms set forth in this Agreement.

NOW, THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

RESERVATION DETAILS

Check-in Date:    Check-out Date:

Number of Rooms:    Total Guests:

Room Type(s): Single Double Suite Accessible

SCOPE OF SERVICES

The Hotel agrees to provide lodging and agreed ancillary services, including room accommodations, daily housekeeping, breakfast inclusion if selected, conference or meeting room access where specified, and reasonable access to on-site facilities. Specific services and any third-party arrangements must be described below.

PAYMENT TERMS

Total Reservation Amount: $

Deposit Required: $    Deposit Due By:

Balance Due: $    Balance Due By:

Late Payment Fee: applied to overdue amounts after the Balance Due By date.

TERM AND TERMINATION

Term Commencement Date:    Term End Date:

Either party may terminate this Agreement for convenience by providing written notice at least days prior to the intended termination date. Material breach not cured within 10 days of written notice permits the non-breaching party to terminate immediately.

CANCELLATION POLICY

Cancellations made more than hours prior to scheduled arrival incur no charge. Cancellations within the cancellation window shall forfeit the deposit and may incur additional charges up to the full reservation amount depending on occupancy and contracted rates. Guest acknowledges that failure to arrive without timely notice may be treated as a no-show and subject to full charge.

CONFIDENTIALITY

Each party shall maintain in confidence all non-public business information disclosed in connection with this reservation that is designated as confidential or would reasonably be considered confidential. Confidential information does not include information that is or becomes publicly available through no fault of the receiving party, or that is required to be disclosed by law or court order, provided the disclosing party is given prompt notice.

LIABILITY AND INDEMNITY

The Hotel shall exercise reasonable care in providing services. Except for gross negligence or willful misconduct, the Hotel's liability for loss or damage arising from this Agreement is limited to direct proven damages not exceeding the total fees paid for the reservation. Guest shall indemnify and hold harmless the Hotel and its affiliates against third party claims arising from Guest's breach, negligence, or misconduct.

FORCE MAJEURE

Neither party shall be liable for failure or delay in performance caused by events beyond its reasonable control, including but not limited to acts of God, governmental restrictions, strikes, acts of terrorism, pandemic, or severe weather. The affected party shall notify the other promptly and exercise reasonable efforts to mitigate the effect of such events.

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles.

ENTIRE AGREEMENT

This Agreement, together with any written attachments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior and contemporaneous agreements, understandings, negotiations and discussions, whether oral or written. Any amendment must be in writing and signed by authorized representatives of both parties.

ADDITIONAL PROVISIONS

By checking the box below, Guest acknowledges receipt of the cancellation policy and agrees to the payment and indemnity provisions contained in this Agreement.

I acknowledge and agree to the cancellation and payment terms stated above.

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