Personal Data
Legal name, preferred name, date of birth, gender, and nationality for identity verification and age-division classification; accuracy is required for tournament eligibility and travel documentation.
Completing the IBJJF Membership Application accurately ensures clear eligibility, tournament seeding, medical preparedness, and adherence to federation rules. It documents consent to waivers and privacy disclosures and forms the official record used by organizers.
The IBJJF Membership Application is completed by individual athletes, parents or legal guardians for minors, and authorized gym staff when enrolling multiple athletes.
Accurate completion helps organizers validate eligibility, reduce processing delays, and ensure safety and rule compliance at events.
Legal name, preferred name, date of birth, gender, and nationality for identity verification and age-division classification; accuracy is required for tournament eligibility and travel documentation.
Primary address, email, and phone number used for event communications, bracket notifications, and emergency contact outreach; use current, deliverable contact information.
Name, relationship, and phone number for immediate medical or safety coordination during events; include an alternate contact if possible.
Known medical conditions, allergies, medication, and a statement confirming fitness to compete; this information informs on-site medical staff and may affect participation.
Liability waiver, assumption of risk, and consent to medical treatment clauses that the applicant (or guardian) must read and sign to participate in IBJJF-sanctioned events.
Gym name, instructor information, and membership level which verify training lineage and may determine team scoring or event entry grouping.
| Field | Configuration |
|---|---|
| Required Fields | Make name, DOB, medical disclosures, and signature mandatory. |
| Conditional Logic | Show guardian fields when applicant is under 18. |
| Attachment Settings | Allow ID and medical documents in PDF or JPG formats. |
| Notifications | Email confirmations to athlete and club upon completion. |
Many organizers accept electronic submission and eSignatures; choose a platform that supports audit trails and secure storage.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
An adult competitor completes the online form with ID and medical disclosures.
A parent completes the application for a 16-year-old, adds emergency contact, and signs the waiver.