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IBJJF Membership Application

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IBJJF Membership Application

Recitals

WHEREAS, Applicant seeks to obtain membership in the International Brazilian Jiu-Jitsu Federation (IBJJF) to participate in IBJJF-sanctioned events, rankings, and organizational activities; and

WHEREAS, IBJJF administers membership privileges, competitive eligibility, athlete records and related services and desires to accept the Applicant as a member subject to the terms and conditions set forth in this Membership Agreement; and

WHEREAS, the parties wish to memorialize the scope of membership services, payment obligations, confidentiality, liability release and other material terms that govern the relationship between IBJJF and the Applicant.

Applicant Information

Date of Birth:    Nationality:    Gender:

Membership Selection

Select desired membership category (check all that apply):

Scope of Membership Services

The services IBJJF will provide to the Applicant as a member are described below. Applicant acknowledges that specific event eligibility and services may be subject to separate event rules and qualification criteria.

Payment Terms

Membership Fee Amount:

Late Payment Fee:

Payment obligations are due in accordance with the payment schedule above. Failure to timely pay may result in suspension of membership privileges and eligibility. Applicant shall remain liable for any reasonable collection costs and interest permitted by law.

Term and Termination

This Agreement commences on the effective date and continues for the term specified below unless earlier terminated in accordance with this section.

Effective Date:    Term End Date:

Notice Period for Termination: days prior written notice required for non-renewal or termination without cause.

IBJJF may suspend or terminate membership immediately for cause, including but not limited to fraud, willful violation of IBJJF rules, failure to pay fees, or conduct that materially harms IBJJF or other members. Termination for cause is without prejudice to any remedies available to IBJJF at law or in equity.

Confidentiality

During the term and for a period of two (2) years thereafter, each party shall maintain in confidence and not disclose to any third party Confidential Information of the other party. "Confidential Information" includes non-public membership data, disciplinary records, proprietary ranking methodology, financial terms, and unpublished event criteria. Confidential Information does not include information that is or becomes public through no breach by the receiving party, is independently developed, or is required to be disclosed by law or a competent authority, provided notice is given to the disclosing party where legally permissible.

A breach of this confidentiality obligation shall entitle the non-breaching party to injunctive relief and any other remedies available at law or equity.

Release, Assumption of Risk and Indemnity

Applicant acknowledges that participation in Brazilian Jiu-Jitsu and IBJJF events carries inherent risk of bodily injury, disability, or death. Applicant hereby assumes all risks related to participation and release IBJJF, its officers, directors, agents, event organizers and affiliates from any and all claims, liabilities, demands or causes of action arising from Applicant's membership or participation, except to the extent caused by IBJJF's gross negligence or willful misconduct.

Applicant agrees to indemnify, defend and hold harmless IBJJF from any third-party claims arising from Applicant's conduct, breach of this Agreement, or failure to comply with IBJJF rules.

Compliance and Code of Conduct

Applicant agrees to abide by all IBJJF rules, code of conduct, anti-doping policies and any event-specific regulations. Violations may result in disciplinary action up to and including suspension or permanent expulsion from IBJJF membership.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to conflict of law principles. Any dispute arising out of this Agreement shall be resolved by the courts located within that jurisdiction, unless the parties mutually agree in writing to alternate dispute resolution.

Entire Agreement

This Membership Agreement, together with any schedules, waivers and membership selections completed by Applicant, constitutes the entire agreement between Applicant and IBJJF concerning membership and supersedes all prior agreements, understandings and representations, whether written or oral. No amendment will be effective unless in writing and signed by both parties.

Medical Information & Emergency Contact

Certifications and Consent

By signing below, Applicant certifies that all information provided in this application is true and complete to the best of Applicant's knowledge. Applicant consents to the collection and use of contact and membership data by IBJJF for membership administration, event registration and communications. Applicant grants permission for IBJJF to use photographs or video of Applicant taken at events for promotional purposes unless Applicant objects in writing.

Applicant Name:

By:

Date:

IBJJF Representative:

By:

Date:

Enter text✕

What the IBJJF Membership Application Is and what it covers

The IBJJF Membership Application is the standardized registration form used to join the International Brazilian Jiu-Jitsu Federation for competition and membership services. It collects identifying information (legal name, date of birth, nationality), contact details, gym affiliation, belt rank, emergency contact, medical disclosures, and consent to IBJJF rules and waivers. The application establishes eligibility for tournaments and educational benefits, documents acceptance of federation policies, and may require parental consent for minors. Electronic submission and eSignatures are commonly accepted where permitted by applicable law.

Why the application matters for competitors and gyms

Completing the IBJJF Membership Application accurately ensures clear eligibility, tournament seeding, medical preparedness, and adherence to federation rules. It documents consent to waivers and privacy disclosures and forms the official record used by organizers.

Why the application matters for competitors and gyms

Who typically completes this form

The IBJJF Membership Application is completed by individual athletes, parents or legal guardians for minors, and authorized gym staff when enrolling multiple athletes.

  • Individual competitors registering for tournaments or annual membership renewal, providing personal and medical information.
  • Parents or legal guardians enrolling minors, signing consent and medical release sections on behalf of underage athletes.
  • Gym administrators or team managers submitting batch registrations and confirming club affiliation details for multiple members.

Accurate completion helps organizers validate eligibility, reduce processing delays, and ensure safety and rule compliance at events.

Primary sections to expect on the application

A professional IBJJF Membership Application groups consent, identity, medical, and affiliation data into clear sections so administrators can verify eligibility quickly and consistently.

Personal Data

Legal name, preferred name, date of birth, gender, and nationality for identity verification and age-division classification; accuracy is required for tournament eligibility and travel documentation.

Contact Details

Primary address, email, and phone number used for event communications, bracket notifications, and emergency contact outreach; use current, deliverable contact information.

Emergency Contact

Name, relationship, and phone number for immediate medical or safety coordination during events; include an alternate contact if possible.

Medical & Disclosures

Known medical conditions, allergies, medication, and a statement confirming fitness to compete; this information informs on-site medical staff and may affect participation.

Waiver & Release

Liability waiver, assumption of risk, and consent to medical treatment clauses that the applicant (or guardian) must read and sign to participate in IBJJF-sanctioned events.

Club Affiliation

Gym name, instructor information, and membership level which verify training lineage and may determine team scoring or event entry grouping.

Step-by-step: submitting the application

Follow these sequential steps to submit a complete IBJJF Membership Application online or on paper.

  • 01
    Prepare documents: Gather ID, proof of club affiliation, and medical notes.
  • 02
    Complete fields: Enter personal, medical, and club information accurately.
  • 03
    Review consents: Read waivers, privacy, and medical authorization sections carefully.
  • 04
    Sign and submit: Sign the form and submit via the accepted channel.

Configuring an online application workflow

If you administer registrations, configure these settings to streamline intake and verification.

Field Configuration
Required Fields Make name, DOB, medical disclosures, and signature mandatory.
Conditional Logic Show guardian fields when applicant is under 18.
Attachment Settings Allow ID and medical documents in PDF or JPG formats.
Notifications Email confirmations to athlete and club upon completion.

Where completed applications go and who processes them

Understand the routing so you know how applications are validated and stored.

  • Submission Endpoint: Sent to the federation’s registration portal or event organizer.
  • Verification Team: Staff confirm identity, age division, and club affiliation.
  • Medical Review: On-call medical staff review disclosed conditions as needed.
  • Record Storage: Completed forms are archived for tournament administration and audit.

Digital signing and platform considerations

Many organizers accept electronic submission and eSignatures; choose a platform that supports audit trails and secure storage.

  • File formats: PDF and DOCX widely supported
  • Authentication: Email or SMS code verification
  • Integrations: CRM and cloud storage support

Sample eSignature vendor comparison for application workflows

Basic price and capability comparisons can help organizations choose an eSignature provider for IBJJF membership intake; signNow appears first in the vendor column ordering.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Consequences of incorrect or incomplete applications

Eligibility Loss: Incomplete or false information can lead to event disqualification.
Disciplinary Action: False statements may result in suspension or ban by the federation.
Medical Risk: Omitting medical conditions can increase personal health risk during competition.
Refund Denial: Fees may be non-refundable for late or faulty submissions.
Insurance Gaps: Incorrect disclosures can affect insurance coverage for events.
Administrative Delay: Missing data causes processing delays and lost seeding opportunities.

Common mistakes people make when preparing the application

  • Using a nickname instead of the legal name causes identity mismatches at check-in and may prevent travel clearance.
  • Failing to provide accurate DOB or nationality places applicants in the wrong age or nationality division and can lead to disqualification.
  • Skipping the medical disclosure or understating conditions delays medical review and can endanger the athlete during competition.
  • Submitting unsigned forms or using initials where a signature is required results in rejected applications and additional administrative steps.

Two typical application scenarios

Real-world scenarios illustrate how the form is used and what can go wrong if incomplete.

Adult Competitor

An adult competitor completes the online form with ID and medical disclosures.

  • The organizer verifies age and belt before the draw.
  • Because the athlete uploaded clear ID and signed electronically, check-in was expedited and seeding confirmed without manual follow-up.

Minor with Guardian

A parent completes the application for a 16-year-old, adds emergency contact, and signs the waiver.

  • The workflow requires guardian signature and date of birth validation.
  • The minor was allowed to compete after club verification and medical note review, preventing last-minute ineligibility issues.

Practical tips for smooth submission and verification

Small measures in advance reduce delays and help organizers process applications efficiently.

Use government ID
Upload a clear scan or photo of government-issued ID to match the legal name and DOB fields for faster verification and fewer disputes at event check-in.
Complete medical fields
Provide full medical details and a primary physician contact when applicable. Honest disclosures protect you and ensure timely on-site medical assistance if needed.
Maintain club records
Ensure your gym’s affiliation and instructor details are current on the application; organizers often confirm club membership before finalizing entries.
Save confirmations
Save signed copies and confirmation emails for the duration of the event and for the recommended retention period in case of disputes or claims.

Frequently asked questions about the IBJJF Membership Application

Answers to common concerns about signing, eligibility, and recordkeeping for IBJJF membership.


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