Listing Metadata
Structured fields for street address, unit, city, state, ZIP, MLS ID, property type, bedroom/bath counts, lot size, and tax parcel number to ensure accurate matching and searchability.
A complete, accurate guide reduces listing errors, speeds syndication, and documents consent for distribution. It helps avoid MLS rule violations, supports consumer transparency, and makes post-listing edits auditable and defensible.
The guide is used by different roles during listing creation and distribution.
Clear role alignment reduces re-submissions and helps meet MLS timing and quality standards.
Structured fields for street address, unit, city, state, ZIP, MLS ID, property type, bedroom/bath counts, lot size, and tax parcel number to ensure accurate matching and searchability.
Listing price, price type (firm/negotiable), lease terms or sale contingencies, and commission instructions so portals display current transactional context and buyers see accurate terms.
Photo and video asset lists, file naming conventions, resolution limits, caption fields, and copyright/usage permissions required for automated syndication and third-party display.
Checkboxed disclosures and attached files for lead-based paint, property condition, HOA documents, and any state-specific mandated statements so legal obligations are documented.
Explicit opt-in/opt-out settings for third-party portals, IDX display rules, and permitted aggregator partners to control where and how the listing appears online.
Brokerage name, license numbers, designated broker contact, and point-of-contact email/phone to satisfy MLS verification and consumer inquiries.
| Field | Configuration |
|---|---|
| Auto-fill MLS | Validate MLS ID and populate matching fields |
| Photo upload limit | Accept JPG/PNG, 25 files max |
| Syndication opt-in | Checkbox per portal with timestamp |
| Access control | Role-based edit permissions for agents and admins |
Prepare the guide in formats and connections that match MLS and partner requirements.
Align export settings and API mappings with your MLS and portal partners to avoid ingestion errors.
Within 24–48 hours of agreement
Timestamp effective on change date
Mark pending/under contract promptly
Provide required disclosures at listing
Update media when property changes
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | Varies | Varies |
| Envelope Cap | No cap | 100 env/user/year | Varies | Varies | Varies |