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Residential Property Disclosure and Disclaimer Statement

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Residential Property Disclosure and Disclaimer Statement

Instructions to the Seller

Please complete the following form. Do not leave any spaces blank. If the question clearly does not apply to the property write "NA". If the answer to any items requires explanation, explain on attached sheets, if necessary.

Notice to the Buyer

The following disclosures are made by the seller(s), concerning the condition of the property located at , or as legally described on attached Exhibit A.

Disclosures contained in this form are provided by the seller on the basis of seller's actual knowledge of the property at the time this disclosure form is completed by the seller. The following are disclosures made by the seller and are not the representations of any real estate licensee or other party.

For a more comprehensive examination of the specific condition of this property you are advised to obtain and pay for the services of a qualified specialist to inspect the property on your behalf.

Seller(s), , / currently occupying the property.

Seller has owned the property for years.

I. Seller’s Disclosures

1. Title

A. Do you have legal authority to sell the property?

B. Is title to the property subject to any of the following:

(1) First right of refusal

If yes, explain:

(2) Option

If yes, explain:

(3) Lease or Rental Agreement

If yes, explain:

(4) Life Estate

If yes, explain:

C. Are there any encroachments, boundary disputes, or boundary agreements?

If yes, explain:

D. Are there any rights of way, easements, or access limitations that may affect the owner's use of the property?

If yes, explain:

E. Are there any written agreements for joint maintenance of an easement or right of way?

If yes, explain:

F. Is there any study, survey project, or notice that would adversely affect the property?

If yes, explain:

G. Are there any pending or existing assessments against the property?

If yes, explain:

H. Are there any zoning violations, nonconforming uses, or any unusual restrictions on the subject property that would affect future construction or remodeling?

If yes, explain:

I. Is there a boundary survey for the property? If yes, attach survey.

J. Are the property’s boundaries marked?

If yes, explain:

K. Are there fences on the property?

If yes, were the fences put up by the property owner?

L. Are any trees or other flora on the property diseased, dead or damaged?

If yes, explain:

M. Are there any covenants, conditions, or restrictions which affect the property?

If yes, explain:

N. Is the property accessed by public or private road?

If private, what yearly upkeep amount is paid by the property owner?

If private, explain road upkeep in detail:

2. Water

A. Household Water

(1) The source of the water is:

(2) Water source information:

a. Are there any written agreements for shared water source?

If yes, explain:

b. Is there an easement (recorded or unrecorded) for access to and/or maintenance of the water source?

If yes, explain:

c. Are any known problems or repairs needed?

If yes, explain:

d. Does the source provide an adequate year round supply of potable water?

e. Are there any water treatment systems (softener, purifier, etc.) for the property?

If yes, explain, and state if the system(s) is/are leased or owned:

B. Irrigation

(1) Are there any water rights for the property?

If yes, explain:

(2) If they exist, to your knowledge, have the water rights been used during the last five-year period?

If yes, explain:

(3) If so, is the certificate available?

Explain:

C. Outdoor Sprinkler System

(1) Is there an outdoor sprinkler system for the property?

(2) Are there any defects in the outdoor sprinkler system?

If yes, explain:

3. Sewer/Septic System

A. The property is served by:

If other, describe:

B. If the property is served by a public or community sewer main, is the house connected to the main?

If no, explain:

C. Is the property currently subject to a sewer capacity charge?

If yes, explain:

D. If the property is connected to a septic system:

(1) Was a permit issued for its construction, and was it approved by the city or county following its construction?

(2) On what date was it last pumped:

(3) Are there any defects in the operation of the septic system?

If yes, explain:

(4) On what date was it last inspected: By whom:

(5) How many bedrooms was the system approved for?

E. Do all plumbing fixtures, including laundry drain, go to the septic/sewer system?

If no, explain:

F. Are you aware of any changes or repairs to the septic system?

If yes, explain:

G. Is the septic system, including drainage field, located entirely within the property’s boundaries?

If no, explain:

4. Structural

A. How old is the current roof? years.

Roof is constructed of:

B. Has the roof leaked during your ownership?

If yes, has it been repaired?

Explain any roof repairs of which you are aware:

C. Has the house undergone any conversions, additions, or remodeling?

1. If yes, were all building permits obtained?

2. If yes, were all final inspections obtained?

Explain any conversions/additions/remodeling:

D. Do you know the age of the house?

If yes, give year of original construction:

E. Are you aware of:

(1) Any movement, shifting, deterioration or other problems with walls, foundation, crawl space or slab?

(2) Any cracks or flaws in the walls, ceilings, foundations, concrete slab, crawl space, basement, floors or garage?

(3) Any water leakage or dampness in the crawl space or basement?

(4) Any dry rot on the property?

(5) Any repairs or other attempts to control the cause or effect of any problem described above?

Explain any “Yes” answer(s) to 1-5 above:

F. If you know of any defect(s) regarding the following items, mark the defective item with a check:

If you checked any of the above items, explain the defect(s):

G. In the last 4 years, was a pest, dry rot, structural or "whole house" inspection done?

If yes, which test(s), when, and by whom was the inspection done?

H. Has the property had a problem with pest control, infestations, or vermin?

If yes, explain:

I. Are you aware of:

(1) Any termites, wood destroying insects or pests on or affecting the property?

(2) Property damage by termites, wood destroying insects or pests?

If yes, describe:

(3) Any termite/pest control treatments on the property in the last 4 years?

If yes, list company and where treated:

(4) Current warranty or other coverage by a licensed pest control company on the property?

If yes, explain warranty and attach documentation:

J. Have you made a homeowner’s insurance claim(s) regarding the property in the last 4 years?

If yes, explain when and why:

5. Systems and Fixtures

If the following systems or fixtures are included with the transfer, do they have any existing defects:

A. Electrical system, including wiring, all switches, all outlets, and service

If yes, explain:

What type of wiring comprises the electrical system?

B. Plumbing system, including pipes, faucets, fixtures, and toilets

If yes, explain:

C. Hot water heater (mark one): Age:

If yes, explain:

D. Oven/stove: Age:

If yes, explain:

E. List ANY OTHER APPLIANCES TO REMAIN:

F. Cooling and Heating systems

Air Conditioning (mark one):

Age of cooling system: Zoned cooling?

Air Conditioning defects? explain:

Heating system (mark one):

Age of heating system: Zoned heating?

Heating system defects? explain:

Last date of servicing: Heating Cooling By whom:

Are there rooms without heating/air conditioning vents?

If yes, which rooms:

G. Security system (Circle One): Any defects?

Describe security system:

If defects are indicated, explain:

H. Other: Any defects?

If defects are indicated, explain:

6. Common Interest

A. Is there a Home Owners' / Community / Neighborhood Association?

If yes, what is the name of the association?

B. Are there regular periodic assessments:

If yes, give amount per: Month: Year: Other:

If other, explain:

C. Are there any pending special assessments?

D. Are there any shared “common areas” or any joint maintenance agreements?

If any such areas exist, explain:

7. Appliances, Heating, Plumbing, Electrical and Other Mechanical Systems

Instructions: Mark INCL if the item is included in the sale. If item is included in sale, mark Yes or No to indicate whether item is in working order. Indicate the item’s approximate age in the age space, if provided.

Appliances and systems list:

Explanations: if any item above is NOT in working order, list the item and explain the defect in the space below.

8. General

A. Is there any settling, soil, standing water, or drainage problems on the property?

If yes, explain:

B. Does the property contain fill material?

C. Is there any material damage to the property or any of the structure from fire, wind, floods, beach movements, earthquake, expansive soils, or landslides?

If yes, explain:

D. Is the property in a designated flood plain or a special flood hazard area?

If yes, is flood insurance required?

Are any improvements, including additions, located below the base flood elevation?

Are such improvements constructed in violation of applicable local flood guidelines?

Is any portion of the property seaward of the coastal construction control line?

If the answer to any of the above is “Yes,” please explain:

E. Are there any substances, materials, or products that may be an environmental hazard?

If yes, explain:

F. Are there any tanks or underground storage tanks on the property?

If yes, explain, and give approx. position:

G. Has the property ever been used as an illegal drug-manufacturing site?

If yes, explain:

H. If the property contains a wood-burning stove or fireplace, when was/were the chimney(ies) last cleaned?

I. Are you aware of any of the following regarding the property?

If any of the above are marked, explain:

J. If any tests to detect radon gas have been done on the property, provide documentation. If radon gas has been detected on the property, explain when, where, by whom, and all other details:

9. Full Disclosure by Sellers

A. Other conditions or defects:

Does the Seller know of any other material defects affecting this property or its value that a prospective buyer should know about?

If yes, explain:

B. Verification:

The foregoing answers and attached explanations (if any) are complete and correct to the best of my/our knowledge and I/we have received a copy hereof. I/we authorize all of my/our real estate licensees, if any, to deliver a copy of this disclosure statement to other real estate licensees and all prospective buyers of the property.

Date:

Seller:

Date:

Seller:

II. Buyer’s Acknowledgment

A. As buyer(s), I/we acknowledge the duty to pay diligent attention to any material defects which are known to me/us or can be known to me/us by utilizing diligent attention and observation.

B. Each buyer acknowledges and understands that the disclosures set forth in this statement and in any amendments to this statement are made only by the seller.

C. Buyer hereby acknowledges receipt of a copy of this disclosure statement.

Date:

Buyer:

Date:

Buyer:

Disclosure Summary of Community Association Membership Requirement

This page is an instruction page for the form on the following page. It is not part of the above disclosure form.

If the Buyer is contracting to purchase a residential dwelling for which membership in a community/neighborhood association is required, the Seller must complete and provide the Buyer with the following special disclosure statement, which the Buyer must sign.

Name of Community:

1. As a purchaser of property in this community, you will be obligated to be a member of a homeowners' association.

2. There have been or will be recorded restrictive covenants governing the use and occupancy of properties in this community.

3. You will be obligated to pay assessments to the association. Current amount: $ per . Special assessments: $ per

4. You may be obligated to pay special assessments to the respective municipality, county, or special district.

5. Your failure to pay special assessments or assessments levied by a mandatory homeowners' association could result in a lien on your property.

6. There may be an obligation to pay rent or land use fees for recreational or other commonly used facilities. If applicable, current amount: $ per

7. The developer may have the right to amend the restrictive covenants without the approval of the association membership or the approval of the parcel owners.

8. The statements contained in this disclosure form are only summary in nature, and, as a prospective purchaser, you should refer to the covenants and the association governing documents before purchasing property.

9. These documents are either matters of public record and can be obtained from the record office in the county where the property is located, or are not recorded and can be obtained from the developer.

Signature of Purchaser:

Date:

Signature of Purchaser:

Date:

Enter text

What the Residential Property Disclosure and Disclaimer Statement Is

The Residential Property Disclosure and Disclaimer Statement is a written declaration used in residential real estate transactions to disclose known material facts about a property's condition and to communicate any limitations on the accuracy of that information. Sellers use it to report defects, prior damage, environmental hazards, and repairs; agents use it to document disclosures and disclaimers. The form helps buyers evaluate risk and establishes a record that may limit post-closing disputes. When executed electronically, the statement is subject to U.S. e‑signature laws such as ESIGN and state UETA statutes for legal validity.

Why a Clear Disclosure Matters in Residential Transactions

Provides clear disclosure of known property conditions, reduces post-closing disputes, and creates a documented record of seller statements. When signed electronically under ESIGN or applicable state UETA laws, it is admissible as evidence and supports enforceability of disclaimers.

Why a Clear Disclosure Matters in Residential Transactions

Who Typically Completes and Reviews This Statement

Common participants who complete or review the Residential Property Disclosure and Disclaimer Statement include these typical transaction roles.

  • Seller or property owner — completes disclosures, reports known defects, and certifies accuracy to the best of their knowledge.
  • Listing agent or broker — assists with disclosure forms, records disclaimers, and ensures compliance with state disclosure laws.
  • Buyer or buyer's agent — reviews disclosures, requests repairs or inspections, and relies on disclosures in purchase decision.

Core sections to include in a professional disclosure

A thorough Residential Property Disclosure and Disclaimer Statement organizes condition details, seller assertions, disclaimers, signatures, and certification language to meet legal and transactional expectations.

Property Condition

List known structural issues, roof condition, plumbing, electrical, HVAC status, pest or mold history, water intrusion, and any past repairs or insurance claims related to the property.

Environmental Concerns

Disclose known environmental hazards such as lead-based paint, asbestos, radon, underground storage tanks, floodplain status, or any local contamination affecting habitability or resale value or historic site designations.

Legal Disclosures

Include any pending violations, liens, easements, homeowners association rules, zoning changes, or legal claims that materially affect title, use, or buyer obligations and known disputes with neighbors or municipalities.

Repairs & History

Detail recent repairs, permits obtained, contractor names and dates, warranty transfers, and whether work was completed with required permits and inspections, including receipts and documentation when available.

Disclaimers

State the limits of seller knowledge, 'as-is' clauses, any agent disclaimers, and a statement that information is believed accurate but not guaranteed and advise independent verification by buyer.

Signature Blocks

Provide signature lines for seller(s), buyer(s) acknowledgement, printed names, dates, and an area for notary or witness information if state law requires and electronic signature consent where permitted by law.

Security and compliance items to consider

Encryption in Transit: TLS 1.2/1.3 in transit
Encryption at Rest: AES-256 encryption at rest
Certifications: ISO 27001, SOC 2 Type II certified
HIPAA BAA: HIPAA compliant; BAA available
Audit Trail: Complete timestamped audit log
Authentication Options: Email, SMS code, knowledge-based authentication, SSO

Key risks and potential consequences of errors

Misrepresentation Liability: Civil damages and attorney fees
Post-Closing Claims: Rescission or damages sought
Insurance Denial: Claims denied for undisclosed damage
Financing Delays: Lender may delay or deny loan
Title Defects: Undisclosed liens complicate closing
Tax Penalties: Incorrect property tax filings risk penalties

Common preparation mistakes to avoid

  • Omitting material facts — sellers sometimes leave out prior water intrusion, mold, or foundation issues, which increases litigation risk after closing.
  • Using vague terms like 'good condition' without specifics makes disclosures ambiguous and may be interpreted against the disclosing party in disputes.
  • Failing to attach supporting documents — repair invoices, permits, or inspection reports — deprives buyers of verification and weakens seller defenses.
  • Not updating the statement after material events (new damage, permits, code violations) can create late-disclosure liability and rescission claims.

Step-by-step: completing the disclosure accurately

Follow this sequence to complete the Residential Property Disclosure and Disclaimer Statement accurately and reduce errors during closing or escrow review.

  • 01
    Prepare Info: Gather inspection reports, permits, seller IDs, and repair documentation.
  • 02
    Complete Sections: Answer each factual question fully and avoid ambiguous phrasing.
  • 03
    Sign & Date: All sellers sign; include printed names and dates.
  • 04
    Record & Share: Provide copies to buyer, agent, lender, and retain original.

How electronic completion preserves evidence and speeds execution

Electronic completion follows a predictable workflow that preserves audit evidence and facilitates remote execution under e‑signature laws.

  • Upload: Attach the disclosure PDF or fillable form to the signing platform.
  • Place Fields: Add signature, initials, and date fields in required locations.
  • Authenticate: Choose signer verification: email, SMS, or stronger methods.
  • Complete: Capture signatures, final PDF, and certificate of completion.

Recommended platform settings for electronic disclosures

Typical online setup options and recommended configurations for preparing the disclosure for remote signing and audit trail capture.

Field Configuration
Document Type Upload PDF or DOCX; prefer PDF/A and flatten if final.
Signer Order Set signer sequence or allow parallel signing per agreement.
Authentication Email link default, SMS code or KBA for higher assurance.
Retention Enable certificate of completion and store signed PDF securely.

Technical and integration requirements to support the process

Platforms should support PDF, DOCX, audit trails, and integrations with title or escrow software for efficient workflow.

  • File Formats: PDF, DOCX, and fillable PDFs supported
  • Integrations: Connect to MLS, CRM, title, and escrow systems
  • Access Controls: Role-based permissions and SSO options

Timing expectations for sharing and updating disclosures

Key timing expectations for preparing, delivering, and updating the disclosure during a residential sale process.

Provide at Listing:

Give disclosure to prospective buyers when property is listed or shown.

Before Offer:

Buyers should review before submitting an offer or contract.

During Inspection Period:

Update disclosures if inspection reveals undisclosed material defects.

Prior to Closing:

Final signed disclosure should be available to escrow and lender.

Post-Closing Updates:

If new material facts appear, notify buyer counsel to limit liability.

Representative eSignature plan pricing and feature comparison

Representative annual plan pricing and feature availability for common eSignature vendors; signNow is listed first for side-by-side comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No envelope cap 100 envelopes/user/year No envelope cap No envelope cap No envelope cap

Real-world examples of electronic disclosure use

Real-world examples show how agents and brokers use the disclosure electronically to speed closings and preserve records.

Martin Properties

Martin Properties implemented electronic disclosures to process offers remotely and maintain compliance across multiple listings and agents.

  • Resulted in faster execution and consistent records.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

BIS

BIS chose signNow for compliance-focused signing and integrated workflows across legal and operations teams to reduce turnaround.

  • Improved security posture and auditability.
  • BIS highlighted SOC 2 certification, ESIGN and UETA compliance, and better internal controls that reduced dispute exposure and simplified audits. Dan Rotelli said: "We felt most comfortable with airSlate SignNow given their SOC 2 certification and strict focus on ESIGN and UETA act compliance."

Practical best practices for accurate completion

Practical tips to complete the disclosure accurately and reduce legal exposure during residential transactions and closings.

Verify seller identity and legal names
Confirm all seller names match government IDs and title paperwork; mismatch can delay closings, prevent notarization, and trigger lender or title objections. Resolve discrepancies before listing or contract execution with counsel if needed.
Document repairs, permits, and warranties thoroughly
Attach copies of permits, contractor invoices, warranty transfers, and inspection reports. Explicit documentation reduces disputes, supports seller statements, and speeds title review; retain originals and provide duplicates to buyer and escrow.
Use clear, specific language for all condition descriptions
Avoid general adjectives; quantify conditions (e.g., 'roof replaced 2018' not 'fair condition'). Specific dates, measurements, and names provide objective evidence and reduce interpretive disputes after closing.
Retain copies and audit logs
Keep signed originals, digital certificates, and audit trails for the recommended retention period. Ensure secure storage, export capability for counsel or title, and a plan for long-term archival to meet regulatory obligations.

Frequently asked questions about electronic disclosures and validity

Answers to common legal, technical, and procedural questions about using the Residential Property Disclosure and Disclaimer Statement in electronic workflows.


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