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Immigration Form I-765 G-28

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IMMIGRATION FORM I-765 / G-28 — AUTHORIZATION AND REPRESENTATION AGREEMENT

This Agreement is entered into on Date: by and between Client Name: (the "Client") and Representative Name: (the "Representative").

RECITALS

WHEREAS, the Client seeks employment authorization and intends to submit or has submitted an Application for Employment Authorization, commonly referred to as Form I-765, to the appropriate immigration authority; and

WHEREAS, the Client wishes to authorize the Representative to prepare, sign as authorized, submit, and receive correspondence related to Form I-765 and to enter an appearance on the Client's behalf by executing the Notice of Entry of Appearance as Attorney or Representative (Form G-28) where applicable; and

WHEREAS, the Representative is willing to provide immigration filing and representation services under the terms and conditions set forth in this Agreement.

NOW THEREFORE, in consideration of the mutual covenants and promises contained herein, the parties agree as follows:

1. SCOPE OF ENGAGEMENT

1.1 The Representative shall prepare, review, and file Form I-765 on behalf of the Client and shall complete and file Form G-28 to enter an appearance, if required. Services include drafting the application, assembling supporting documents, submitting the filing to the immigration agency, responding to routine requests for evidence, and communicating with the agency regarding the application status. The Representative will not guarantee any particular result or the timing of adjudication.

1.2 The Representative is authorized to: sign Form G-28 and any related filing documents as the Client's attorney or accredited representative; receive notices and correspondence relating to this matter; and to request and receive copies of the Client's file from the immigration agency to the extent permitted by law.

2. APPLICANT INFORMATION

3. ELIGIBILITY CATEGORY AND DOCUMENTS

The Client represents that the basis for requesting employment authorization is:

a) Refugee or asylee adjustment (a01)    b) Pending adjustment applicant (c08)

c) Pending asylum applicant (c09)    d) STEM OPT or other (c19)

4. FEES, PAYMENT AND REFUNDS

4.1 The Client agrees to pay Representative fees as set forth below. The Client acknowledges that filing fees or biometric fees imposed by the immigration agency are separate from the Representative's fees and are the sole responsibility of the Client unless otherwise agreed in writing.

5. AUTHORIZATION TO FILE G-28 AND RELEASE OF INFORMATION

5.1 The Client authorizes the Representative to execute and file Form G-28 or any other required authorization of representation, to receive copies of notices and decisions, and to communicate with the immigration agency on matters related to Form I-765.

5.2 The Client authorizes the Representative to obtain records and information from third parties as necessary to support the I-765 filing and to disclose information to such third parties as reasonably necessary. The Client understands that the Representative will maintain a record of the file and may retain copies as permitted by law.

Client authorizes Representative to sign and file Form G-28 on Client's behalf.

6. CLIENT REPRESENTATIONS; PENALTIES

The Client certifies that all information provided to the Representative for the preparation of Form I-765 and Form G-28 is complete, true, and correct to the best of the Client's knowledge. The Client acknowledges that knowingly submitting false or fraudulent information may result in denial of the application and civil or criminal penalties under applicable law.

7. NOTICES

Any notice required or permitted under this Agreement shall be given in writing and delivered by hand, certified mail, or other verifiable delivery method to the addresses set forth below. Notice is effective upon receipt.

8. AMENDMENTS, WAIVER, ENTIRE AGREEMENT

8.1 This Agreement constitutes the entire agreement between the parties regarding the subject matter herein and supersedes all prior agreements, understandings, and representations, whether written or oral.

8.2 Any amendment to this Agreement shall be in writing and signed by both parties. The failure of either party to insist upon strict performance of any provision of this Agreement shall not be construed as a waiver of any subsequent default of the same or similar nature.

9. GOVERNING LAW; SEVERABILITY

This Agreement shall be governed by and construed in accordance with the laws of the state of Jurisdiction State: excluding its conflicts of law rules. If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect.

10. COUNTERPARTS

This Agreement may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one agreement. Facsimile or electronic signatures shall be deemed original signatures for all purposes.

CERTIFICATION AND ACKNOWLEDGMENT

By signing below, the Client certifies under penalty of perjury that the statements contained in this Agreement and in the documents provided to the Representative for preparation of the Form I-765 and Form G-28 are true and correct to the best of the Client's knowledge. The Representative certifies that they are authorized to provide immigration representation as indicated and will comply with applicable rules of professional conduct.

Client Printed Name:

By:

Date:

Representative Printed Name:

By:

Date:

Enter text✕

What the Immigration Form I-765 and Form G-28 Are

This page covers USCIS Form I-765 (Application for Employment Authorization) and Form G-28 (Notice of Entry of Appearance as Attorney or Accredited Representative). I-765 is used by eligible noncitizens to request an Employment Authorization Document (EAD). G-28 documents representation and notifies USCIS that an attorney or accredited representative may receive notices or act on behalf of the applicant. Many filing scenarios use both forms together: the applicant files I-765 to request work authorization while counsel files G-28 to register representation and ensure official correspondence is directed appropriately.

Why Correctly Completing I-765 and G-28 Matters

Accurate completion reduces delays, avoids denials, and ensures an authorized representative receives USCIS notices. Properly submitted forms support timely biometrics scheduling and preserve the applicant’s employment eligibility.

Why Correctly Completing I-765 and G-28 Matters

Who Typically Prepares and Signs These Forms

These forms are completed by applicants and their legal representatives; HR and university offices also manage related submissions.

  • Immigration attorneys and accredited representatives who prepare filings and manage USCIS correspondence.
  • Applicants (foreign nationals) who apply for employment authorization under specific visa categories.
  • University International Student Offices or employer HR teams that collect supporting documents and verify eligibility.

Proper role assignment—applicant signs I-765; attorney or accredited representative completes and signs G-28—reduces processing friction and ensures USCIS correspondence is routed correctly.

Step-by-Step: Filing I-765 with a G-28

Follow this sequence to prepare and submit both forms in a single package to USCIS.

  • 01
    Prepare Applicant Details: Complete I-765 personal and eligibility sections precisely.
  • 02
    Complete Representative Form: Fill G-28 to list counsel and contact information.
  • 03
    Gather Supporting Evidence: Attach identity documents, prior EADs, and status proof.
  • 04
    Submit and Track: Send the package per USCIS instructions and retain receipts.

How to Configure a Digital Workflow for I-765 + G-28

Set up a repeatable e-filing workflow that keeps forms, evidence, and representation notices together and auditable.

Field Configuration
Upload Documents Use PDF/A format for long-term fidelity.
Assign Roles Applicant signs I-765; counsel signs G-28.
Authentication Enable email and SMS codes for signer verification.
Notifications Enable delivery receipts and audit logs for tracking.

Typical eSubmission Flow for These Forms

The following flow describes an e-sign and delivery pattern suitable for file integrity and auditability.

  • Document Preparation: Scan ID and supporting documents; assemble PDFs.
  • Place Signature Fields: Add signature, date, and text fields for each signer.
  • Signer Authentication: Use email link, SMS code, or stronger options when required.
  • Export and Archive: Save signed PDFs and the audit trail for retention.

Primary Sections to Review Before Filing

Review each core section to ensure accuracy and completeness; these are common adjudicator focus areas.

Applicant Identification

Includes full name, date of birth, country of birth and citizenship, and A-Number. Confirm consistency with passport and prior USCIS filings.

Eligibility Category

Determines if the applicant qualifies for an EAD under OPT, asylum, adjustment, DACA, or another category — accuracy is critical to avoid denial.

Previous EAD Details

Provide prior EAD numbers and expiration dates where applicable to show continuity of status or prior authorization.

Representative Block (G-28)

Records the attorney or accredited representative details so USCIS can send notices and respond to inquiries through counsel.

Signatures and Declarations

Applicant declaration asserts truthfulness; representative signature on G-28 certifies authorization to represent before USCIS.

Supporting Evidence Checklist

Common attachments include identity documents, status paperwork, fee payment evidence, and any authorization or previous EAD copies.

Security and Compliance Considerations

In-Transit Encryption: TLS 1.2/1.3
At-Rest Encryption: AES-256
Audit Trail: Timestamped logs
HIPAA Support: BAA available
Regulatory Standards: ESIGN / UETA
21 CFR Support: Part 11 compatible

Key Risks and Adverse Outcomes

Processing Delay: Application held or delayed
Denial: Eligibility or documentation errors
Fee Rejection: Incorrect or missing payment
Representation Issues: Improper G-28 causes notice routing gaps
Fraud Allegations: Material misrepresentation risk
Administrative Burden: Requests for evidence

Common Preparation Pitfalls to Avoid

  • Entering names that differ from passport or prior USCIS records, which often triggers requests for evidence and processing delays.
  • Choosing the wrong eligibility category on I-765; this is one of the leading causes of denials or RFE issuance.
  • Failing to submit a signed G-28 when counsel is representing the applicant, resulting in notices not being delivered to counsel.
  • Submitting low-quality scans or incorrect file formats; poorly legible evidence frequently causes adjudicators to request replacements.

Timing and Response Expectations

USCIS timing varies by form type, filing location, and service center; applicants should expect variable processing windows and respond promptly to any USCIS notices.

Receipt Notice:

USCIS issues a Form I-797C receipt when received

Biometrics:

Attend biometrics appointment by date on notice

Requests for Evidence:

Respond by the deadline shown on the RFE

Decision Notice:

USCIS mails approval or denial to applicant and representative

Employment Start:

Do not begin employment until the EAD is valid

Key Milestones from Filing to EAD Decision

A typical filing journey follows sequential milestones; monitor each step closely and retain all notices for auditability.

01

Filing and Receipt

USCIS accepts the package and issues a receipt notice.

02

Biometrics Appointment

Applicant receives fingerprint and photo appointment notice.

03

Adjudication

USCIS reviews evidence and eligibility for EAD issuance.

04

Decision and EAD Issuance

USCIS issues approval and mails the EAD or denial notice.

Technical Requirements for eSigning and Storage

Use a platform that preserves audit trails, supports required file formats, and meets applicable compliance frameworks.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • Supported Formats: PDF, DOCX, PDF/A
  • Authentication: Email, SMS, MFA

eSignature Vendor Comparison for Filing and Representation Workflows

Below is a concise vendor feature and price snapshot focused on common capability dimensions relevant to form completion and auditability.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No No No
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Representative Use Cases

These short scenarios illustrate common filing workflows and how representation is documented.

University OPT Filing

An international student assembles I-765 evidence with the DSO’s guidance

  • The DSO verifies program dates and recommends USCIS filing
  • The university retains signed G-28s and e-signed checklists to support future audits and student advising.

Attorney-Led Submission

An immigration attorney prepares an I-765 and attaches a signed G-28 so USCIS sends notices to counsel

  • The attorney monitors the case online and responds to any RFEs
  • A complete digital audit trail documents all signatures and correspondence for client records.

Practical Tips for Cleaner, Faster Filings

Adopt consistent document naming, use legible scans, verify identity fields, and maintain an auditable signature chain to minimize requests for evidence and processing delays.

Verify Name Consistency
Ensure the applicant’s name matches passport, prior USCIS filings, and any attached identity documents to avoid identity mismatches.
Use Reliable Date Formats
Enter dates as MM/DD/YYYY consistently and check that the signature date aligns with supporting evidence submission dates.
Keep Representation Evidence
Retain signed engagement letters and G-28 copies to demonstrate authorization to represent in any future USCIS correspondence.
Preserve the Audit Trail
Store signed PDFs with an unalterable audit log showing timestamps, IP addresses, and signer authentication events.

Who May Legally Sign or File These Forms

Immigration Attorney

An attorney admitted to practice in a U.S. jurisdiction or an accredited representative may sign and file a G-28 to receive USCIS notices; they must include bar or accreditation details to validate representation authority.

Applicant / Beneficiary

The applicant themselves must sign Form I-765 unless a statute or form instructions permit otherwise; unsigned applicant declarations typically lead to rejection or requests for signature.

Frequently Asked Questions and Troubleshooting

Answers address common problems encountered while preparing or eSigning I-765 and G-28, and provide practical next steps for correction.


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