Incentive Travel Contract

INCENTIVE TRAVEL CONTRACT

Parties and Contracting Information

Sponsor (Company):

Travel Provider (Contractor):

Recitals

WHEREAS, Sponsor conducts incentive programs to reward participants for performance and desires to engage Provider to design and deliver an incentive travel program on the terms set forth in this Agreement; and

WHEREAS, Provider represents that it is qualified and experienced in arranging group travel, accommodations, events and related services and agrees to provide such services for the Program described below; and

WHEREAS, the parties desire to set forth the scope, payment, and administrative terms governing the incentive travel program to avoid ambiguity and allocate risks between Sponsor and Provider.

Program Overview

Program Name:

Anticipated Participant Count:

Scope of Work

Provider shall coordinate all vendor contracts, group reservations, event logistics, on-site staffing, and participant communication as detailed in the Scope of Work. Provider shall act as an independent contractor and not as an agent of Sponsor unless expressly agreed in writing.

Payment Terms

Late Payment: Any undisputed amount not paid within days after the due date shall bear interest at or the maximum rate permitted by law, whichever is lower.

Term and Termination

Term Start Date:

Term End Date:

Either party may terminate this Agreement for material breach if the breaching party fails to cure the breach within days following written notice. Sponsor may terminate for convenience upon providing days’ written notice; in such event Sponsor shall pay Provider for all non-cancellable commitments, documented costs incurred to date, and reasonable termination fees as set forth in the payment schedule.

Cancellation, Force Majeure, and Substitutions

Force Majeure: Neither party shall be liable for delay or failure to perform if such delay or failure results from acts beyond the reasonable control of that party, including but not limited to acts of God, pandemic, civil unrest, strikes, governmental orders, or severe weather. The affected party must promptly notify the other and use reasonable efforts to mitigate the impact.

Cancellation by Sponsor: If Sponsor cancels the program after vendor commitments have been made, Sponsor shall be responsible for reasonable non-refundable deposits and cancellation fees documented by Provider and supported by third-party vendor invoices.

Liability, Insurance, and Indemnification

Provider shall maintain commercial general liability insurance and, where applicable, event liability and professional liability insurance in amounts customary for similar events. Provider shall provide certificates of insurance upon Sponsor's reasonable request. To the fullest extent permitted by law, each party shall indemnify, defend and hold harmless the other party and its officers, directors and employees from third-party claims arising from the indemnifying party's negligent acts or willful misconduct in connection with the services.

Confidentiality

Each party acknowledges that during performance it may receive confidential information of the other party, including participant lists, pricing, and internal program metrics ("Confidential Information"). Each party agrees to hold Confidential Information in strict confidence, to use it solely for performance under this Agreement, and not to disclose it to third parties except to its employees, agents, or subcontractors who have a need to know and who are bound by confidentiality obligations no less protective than this clause. Confidentiality obligations survive termination for a period of three (3) years, except for trade secrets which shall be protected for so long as they remain trade secrets.

Participants, Conduct, and Compliance

Provider shall adopt reasonable policies for participant conduct and safety. Sponsor retains ultimate authority to disqualify or remove participants for misconduct. Provider will comply with applicable laws, immigration and travel requirements, and will disclose to Sponsor any travel advisories or significant risks known in advance to performance.

Governing Law; Dispute Resolution

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to conflict of law principles. The parties agree to attempt good faith negotiation to resolve disputes; if negotiation fails, disputes shall be resolved by binding arbitration in a mutually agreed location, or, if the parties cannot agree, in the county of Sponsor's primary place of business.

Entire Agreement; Amendments

This Agreement, including any attachments or schedules executed by the parties, constitutes the entire understanding between the parties with respect to the subject matter and supersedes all prior negotiations, proposals and agreements. Any amendment or waiver must be in writing and signed by authorized representatives of both parties.

Additional Provisions

Contact for Program Administration:

Sign Now