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Incorporation Agreement

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INCORPORATION AGREEMENT

This Incorporation Agreement (the "Agreement") is made and entered into as of the day of , by and among Incorporator Name: , with mailing address: ("Incorporator"), and Corporation Name: , to be organized under the laws of the State of ("Corporation"). The parties agree as follows.

Recitals

WHEREAS, the Incorporator desires to form a corporation pursuant to the general corporation laws of the State of for the purpose of conducting the business described herein and to set forth certain initial agreements among the parties regarding the organization, capitalization and governance of the Corporation;

WHEREAS, the parties desire to establish the initial capital structure, the issuance and subscription of shares, the appointment of initial directors and officers, and certain restrictions and obligations of the shareholders and the Corporation pending and following formal filing of the Articles of Incorporation; and

WHEREAS, the parties intend that the Corporation shall be governed by this Agreement, the Articles of Incorporation and the Bylaws adopted by the Corporation, and that the parties will take such actions as are necessary to effect formation and initial capitalization.

Now, Therefore

NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. Definitions

1.1 Definitions. In this Agreement, unless the context otherwise requires, the following terms shall have the meanings set forth below: "Articles" means the Articles of Incorporation filed for the Corporation; "Board" means the Board of Directors of the Corporation; "Shares" means the capital stock of the Corporation authorized pursuant to Section 5 of this Agreement; "Subscriber" means a person who executes a subscription for shares pursuant to Section 6.

2. Formation and Organizational Matters

2.1 Incorporation. The Incorporator shall cause the Articles to be prepared and filed with the appropriate authorities in the State of , and shall take all necessary actions to form the Corporation. The Corporation shall be formed with such corporate powers as are granted by law and as set forth in the Articles.

2.2 Registered Agent and Office. The initial registered agent of the Corporation shall be Registered Agent Name: and the registered office address shall be: .

3. Corporate Name and Principal Office

3.1 Name. The corporate name of the Corporation shall be Corporation Name: or such other name as the Board may determine and as permitted by applicable law.

3.2 Principal Office. The principal office of the Corporation shall be located at: or at such other place as the Board may from time to time determine.

4. Purpose

The Corporation is formed to engage in any lawful act or activity for which corporations may be organized under the laws of the State of , including but not limited to:

5. Authorized Capital Stock

5.1 Authorized Shares. The total number of authorized shares of the Corporation shall be common shares with a par value of per share, or such greater amount as shall be set forth in the Articles.

5.2 Classes and Rights. The rights, preferences, restrictions and limitations of each class or series of stock shall be as set forth in the Articles and the Bylaws. Any initial designation of series, if applicable, shall be established by the Board in accordance with the Articles.

6. Subscription, Issuance and Payment for Shares

6.1 Subscription. The initial subscribers or purchasers shall be issued Shares as set forth on Schedule A — Initial Shareholders attached hereto. Each subscriber shall pay the agreed purchase price in cash, property or services as approved by the Board, and the Corporation shall issue certificates or electronic evidence of such Shares upon receipt of consideration determined to be adequate by the Board.

6.2 Restrictive Legends. Certificates representing Shares shall bear such restrictive legends as required by this Agreement, the Articles or applicable law including legends evidencing rights of first refusal, transfer restrictions and other restrictions on transfer.

7. Board of Directors and Governance

7.1 Initial Directors. The initial directors of the Corporation shall be appointed by the Incorporator or by written consent of the initial shareholders. The initial directors are:

7.2 Board Authority. The Board shall have the authority to adopt and amend Bylaws, appoint officers, issue shares within authorized limits, and take all actions necessary for the conduct of the Corporation's business consistent with this Agreement and the Articles.

8. Officers

The initial officers of the Corporation shall be appointed by the Board and may include a President, Secretary and Treasurer. The Board shall fix compensation and duties of officers and may remove or replace officers in accordance with the Bylaws.

9. Restrictions on Transfer of Shares

9.1 Transfer Restrictions. Except as otherwise provided in this Agreement, no shareholder shall transfer any Shares unless such transfer complies with the right of first refusal, consent and other restrictions set forth in this Agreement and the Articles. Any purported transfer in violation shall be void and of no effect.

9.2 Right of First Refusal. Before transferring Shares to a third party, a shareholder shall offer the Shares to the Corporation and then to the other shareholders on the same terms. Procedures and timing for exercising such rights shall be established by the Board or in the Bylaws.

10. Representations and Warranties

10.1 Incorporator Representations. The Incorporator represents and warrants that the Incorporator has full power and authority to execute and deliver this Agreement and to perform its obligations hereunder, and that execution and performance will not violate any contract or applicable law.

10.2 Corporation Representations. To the extent applicable following formation, the Corporation will represent that it is duly organized, has the corporate power to carry on its business, and that this Agreement will be binding upon the Corporation when duly executed.

11. Covenants

The parties covenant to execute and deliver all instruments, take all actions and cause all corporate approvals to be obtained as may be necessary or desirable to effectuate the purposes of this Agreement, including adoption of Bylaws, issuance of Shares and taking steps to maintain corporate formalities.

12. Indemnification

To the fullest extent permitted by law, the Corporation shall indemnify and hold harmless its directors, officers and agents for liabilities and expenses incurred in connection with their service to the Corporation, subject to the terms and conditions set forth in the Articles and Bylaws.

13. Notices

All notices, requests, consents and other communications required or permitted under this Agreement shall be in writing and shall be deemed given when delivered personally, or sent by certified mail, return receipt requested, or by nationally recognized overnight courier service, to the addresses set forth below or to such other address as a party designates by written notice.

14. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflicts of law principles.

15. Entire Agreement

This Agreement, together with the Articles, the Bylaws and any attached Schedules, constitutes the entire agreement among the parties with respect to the subject matter hereof and supersedes all prior agreements and understandings, whether written or oral, relating to such subject matter.

16. Severability

If any provision of this Agreement is held to be invalid or unenforceable under any applicable statute or rule of law, such provision shall be ineffective to the extent of such invalidity or unenforceability without affecting the remaining provisions of this Agreement, which shall continue in full force and effect.

17. Amendments and Waiver

Any amendment or modification of this Agreement shall be effective only if in writing and signed by the parties. No waiver of any provision of this Agreement shall be effective unless in writing and signed by the party granting such waiver.

18. Counterparts

This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures transmitted by facsimile or electronic image shall be deemed originals for all purposes.

19. Miscellaneous

The provisions of this Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective heirs, successors and permitted assigns. The headings used in this Agreement are for convenience only and shall not affect the interpretation of this Agreement.

Incorporator:

By:

Date:

Corporation:

By:

Date:

Enter text✕

What an Incorporation Agreement Is and Why It Matters

An Incorporation Agreement documents the formation of a corporation and records the initial understanding among incorporators, founders, and the corporation regarding ownership, capital contributions, share allocation, and basic governance. It typically supplements articles of incorporation by addressing founder roles, initial equity splits, vesting schedules, pre-incorporation liabilities, intellectual property assignments, and who will serve as officers or directors. The document creates a clear written record to reduce disputes, support state filings, and establish contractual duties before or immediately after filing articles of incorporation with the secretary of state.

Why a Clear Incorporation Agreement Helps Your Organization

A precise Incorporation Agreement reduces ambiguity about ownership and responsibilities, documents founder contributions, and creates an enforceable framework for early decisions. It supports governance transparency, helps avoid future disputes, and can be used with state filings and bank or investor onboarding.

Why a Clear Incorporation Agreement Helps Your Organization

Who Typically Prepares and Signs an Incorporation Agreement

The Incorporation Agreement is most often prepared by founders with counsel and signed by incorporators, initial directors, and early investors.

  • Founders and incorporators who contribute capital, intellectual property, or services and need formal recognition of ownership and vesting.
  • Corporate counsel and solicitors who draft terms, advise on state-law choices, and ensure the agreement aligns with articles of incorporation.
  • Early-stage investors, angel groups, or seed funds that require written confirmation of share allocations, investor rights, and protective provisions.

Accurate completion benefits corporate officers, legal counsel, registered agents, banks, and potential acquirers by providing reliable documentation of the corporation's starting structure.

Core Elements to Include in a Professional Incorporation Agreement

A complete Incorporation Agreement organizes initial corporate structure and clarifies future governance. Include provisions that anticipate common founder and investor concerns while leaving room for later bylaws and shareholder agreements.

Parties

Identify each incorporator and founder by full legal name and entity type, including addresses and tax identification when available.

Capital Contributions

Describe cash, property, IP, or services provided by each party, valuation method used, and timing of contributions.

Share Allocation

State number and class of authorized shares, initial issued shares per founder, and any reserve for option pools or future issuance.

Vesting

Specify vesting schedules, cliffs, acceleration triggers (change of control or termination), and treatment of unvested shares.

IP Assignment

Require founders to assign invention and copyright rights to the corporation and list pending registrations or licenses.

Governing Law

Select the state law that will govern disputes; common choices are Delaware or the state where primary operations occur.

Step-by-Step: Preparing and Finalizing the Incorporation Agreement

Follow these sequential actions to prepare and finalize a compliant, enforceable Incorporation Agreement.

  • 01
    Draft Terms: Collect founder inputs and draft clauses for capital, vesting, IP, and governance.
  • 02
    Legal Review: Have corporate counsel review governing law, fiduciary duties, and investor protections.
  • 03
    Signatures: Obtain signatures from all incorporators, founders, and initial directors with dates.
  • 04
    File Articles: File articles of incorporation with the chosen state and retain stamped copies with this agreement.

Digital Workflow Settings for Online Completion and Routing

Configure a secure electronic workflow to collect signatures, preserve an audit trail, and route the final document to all stakeholders.

Field Configuration
Signature Order Set sequential signing to ensure incorporator signatures precede directors or investors.
Authentication Require email verification or SMS code; use stronger methods for investor or notarization needs.
Document Locking Enable post-signature locking to prevent edits after completion.
Copy Distribution Automatically send signed PDF and certificate of completion to all parties.

How Electronic Completion and Submission Typically Works

A clear e-signing flow reduces friction and creates verifiable evidence of execution; these are the common steps.

  • Upload Document: Upload the draft Incorporation Agreement as a PDF or DOCX file.
  • Place Fields: Add signature, initial, date, and optional notarization fields where required.
  • Invite Signers: Send signing invites with a defined order or use a shared signing link for simultaneous signing.
  • Capture Audit Trail: Record timestamps, IP addresses, and authentication events for legal admissibility.

Technical and Security Considerations for eCompletion

Choose a platform that supports required file formats, integrations, and compliance features for legal documents.

  • File Formats: PDF, DOCX
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Security: AES-256 at rest; TLS 1.2/1.3 in transit

Key Security and Compliance Facts to Note

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamps, IP, and action log
HIPAA: BAA available for covered health workflows
21 CFR Part 11: Supports FDA-regulated record controls
SOC 2: SOC 2 Type II compliant
ESIGN/UETA: Compliance with federal and state e-signature laws

Risks and Legal Consequences of Incomplete or Incorrect Agreements

Invalid Filings: State may reject articles or require amendment, causing delays and extra fees
Tax Issues: Incorrect capital or ownership data can trigger reporting or withholding errors
IP Ownership Disputes: Failure to assign inventions may lead to contested ownership claims
Investor Disputes: Ambiguous rights may result in litigation or strained investor relations
Notarization Gaps: Missing notarization where required can affect record acceptance
Retention Failures: Improper recordkeeping may breach IRS, HIPAA, or SEC obligations

Common Preparation Pitfalls to Avoid

  • Using informal or inconsistent names for parties causes mismatched filings and banking delays.
  • Failing to document pre-incorporation contributions leads to later ownership disputes and valuation disagreements.
  • Omitting IP assignment language increases the risk that founders retain rights to inventions.
  • Skipping legal review of governing law and shareholder protections can result in unenforceable provisions.

eSignature Vendor Comparison for Incorporation Agreement Workflows

Compare basic pricing and capabilities for common eSignature vendors used to execute incorporation documents; signNow is listed first per vendor ordering rules.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes (premium tier) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, signing, filing, and storing an Incorporation Agreement, plus how electronic signatures affect enforceability.


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