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Civil Case Information Statement

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CIVIL CASE INFORMATION STATEMENT (CIS)

Use for initial Law Division Civil Part pleadings (not motions) under Rule 4:5-1

Pleading will be rejected for filing, under Rule 1:5-6(c), if information above the black bar is not completed or if attorney's signature is not affixed.

FOR USE BY CLERK'S OFFICE ONLY

PAYMENT TYPE:

CHG / CK NO.

AMOUNT:

OVERPAYMENT:

BATCH NUMBER:

1. ATTORNEY / PRO SE NAME

2. TELEPHONE NUMBER

3. COUNTY OF VENUE

4. FIRM NAME (If applicable)

5. DOCKET NUMBER (When available)

6. OFFICE ADDRESS

9. NAME OF PARTY (e.g. John Doe, Plaintiff)

10. CAPTION

11. CASE TYPE NUMBER (See reverse side for listing)

12. HURRICANE SANDY RELATED?

13. IS THIS A PROFESSIONAL MALPRACTICE CASE?

IF YOU HAVE CHECKED "YES," SEE N.J.S.A. 2A:53A-27 AND APPLICABLE CASE LAW REGARDING YOUR OBLIGATION TO FILE AN AFFIDAVIT OF MERIT.

14. RELATED CASES PENDING?

15. IF YES, LIST DOCKET NUMBERS

16. DO YOU ANTICIPATE ADDING ANY PARTIES (arising out of same transaction or occurrence)?

17. NAME OF DEFENDANT'S PRIMARY INSURANCE COMPANY (if known)

THE INFORMATION PROVIDED ON THIS FORM CANNOT BE INTRODUCED INTO EVIDENCE.

CASE CHARACTERISTICS FOR PURPOSES OF DETERMINING IF CASE IS APPROPRIATE FOR MEDIATION

18. DO PARTIES HAVE A CURRENT, PAST OR RECURRENT RELATIONSHIP?

IF YES, IS THAT RELATIONSHIP:

19. DOES THE STATUTE GOVERNING THIS CASE PROVIDE FOR PAYMENT OF FEES BY THE LOSING PARTY?

20. USE THIS SPACE TO ALERT THE COURT TO ANY SPECIAL CASE CHARACTERISTICS THAT MAY WARRANT INDIVIDUAL MANAGEMENT OR ACCELERATED DISPOSITION:

21. DO YOU OR YOUR CLIENT NEED ANY DISABILITY ACCOMMODATIONS?

IF YES, PLEASE IDENTIFY THE REQUESTED ACCOMMODATION:

22. WILL AN INTERPRETER BE NEEDED?

IF YES, FOR WHAT LANGUAGE?

23. I certify that confidential personal identifiers have been redacted from documents now submitted to the court, and will be redacted from all documents submitted in the future in accordance with Rule 1:38-7(b).

24. ATTORNEY SIGNATURE:

SIDE 2 - CIVIL CASE INFORMATION STATEMENT (CIS)

Use for initial pleadings (not motions) under Rule 4:5-1

CASE TYPES (Choose one and enter number of case type in appropriate space on the reverse side.)

Track 1 - 150 days' discovery

151 NAME CHANGE

175 FORFEITURE

302 TENANCY

399 REAL PROPERTY

502 BOOK ACCOUNT

505 OTHER INSURANCE CLAIM

506 PIP COVERAGE

510 UM or UIM CLAIM

511 ACTION ON NEGOTIABLE INSTRUMENT

512 LEMON LAW

801 SUMMARY ACTION

802 OPEN PUBLIC RECORDS ACT

999 Other (briefly describe nature of action)

Track II - 300 days' discovery

305 CONSTRUCTION

509 EMPLOYMENT

599 CONTRACT/COMMERCIAL TRANSACTION

603N AUTO NEGLIGENCE - PERSONAL INJURY (non-verbal threshold)

603Y AUTO NEGLIGENCE - PERSONAL INJURY (verbal threshold)

605 PERSONAL INJURY

610 AUTO NEGLIGENCE - PROPERTY DAMAGE

621 UM or UIM CLAIM

699 TORT - OTHER

Track III - 450 days' discovery

005 CIVIL RIGHTS

301 CONDEMNATION

602 ASSAULT AND BATTERY

604 MEDICAL MALPRACTICE

606 PRODUCT LIABILITY

607 PROFESSIONAL MALPRACTICE

608 TOXIC TORT

609 DEFAMATION

616 WHISTLEBLOWER / CEPA CASES

617 INVERSE CONDEMNATION

618 LAD CASES

Track IV - Active Case Management by Individual Judge / 450 days' discovery

156 ENVIRONMENTAL/ENVIRONMENTAL COVERAGE LITIGATION

303 MT. LAUREL

508 COMPLEX COMMERCIAL

513 COMPLEX CONSTRUCTION

514 INSURANCE FRAUD

620 FALSE CLAIMS ACT

701 ACTIONS IN LIEU OF PREROGATIVE WRIT

Multicounty Litigation (Track IV)

271 ACCUTANE/ISOTRETINOIN

274 RISPERDAL/SEROQUEL/ZYPREXA

278 ZOMETA/AREDIA

279 GADOLINIUM

281 BRISTOL-MEYERS SQUIBB ENVIRONMENTAL

282 FOSAMAX

285 STRYKER TRIDENT HIP IMPLANTS

286 LEVAQUIN

287 YAZ/YASMIN/OCELLA

288 PRUDENTIAL TORT LITIGATION

289 REGLAN

290 POMPTON LAKES ENVIRONMENTAL LITIGATION

291 PELVIC MESH/GYNECARE

292 PELVIC MESH/BARD

293 DEPUY ASR HIP IMPLANT LITIGATION

295 ALLODERM REGENERATIVE TISSUR MATRIX

296 STRYKER REJUVENATE/ABG II MODULAR HIP STEM COMPONENTS

297 MIRENA CONTRACEPTIVE DEVICE

601 ASBESTOS

623 PROPECIA

If you believe this case requires a track other than that provided above, please indicate the reason on Side 1, in the space under "Case Characteristics."

Please check off each applicable category

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What the Civil Case Information Statement Is and when it’s used

A Civil Case Information Statement is a standardized court filing that summarizes key procedural and jurisdictional details about a civil lawsuit. It typically lists the case caption, court and division, case type or cause of action, estimated damages, whether a jury is demanded, and contact information for all parties and counsel. Courts use the statement to assign case management tracks, calculate filing fees, and schedule conferences. Requirements and the exact form vary by jurisdiction; the statement does not replace pleadings but accompanies the initiating filing to help the clerk and judges triage the matter.

Why completing the Civil Case Information Statement correctly matters

Accurate completion ensures proper case assignment, correct fee assessment, and timely scheduling of hearings. Courts rely on the statement to determine complexity, set discovery timelines, and route the matter to the appropriate judge or calendar. Mistakes can cause scheduling delays, misplaced filings, or additional administrative tasks for the parties and the clerk.

Why completing the Civil Case Information Statement correctly matters

Who typically prepares and files this statement

The Civil Case Information Statement is usually prepared by the filing party or the filing party’s attorney at the time the complaint or petition is submitted to the clerk.

  • Plaintiff counsel prepares and signs the statement when initiating litigation and provides accurate contact and case-type data.
  • Self-represented litigants complete the form when filing a complaint or petition and must follow local clerk instructions.
  • Court clerks review the statement for docketing, fee codes, and case management assignment; errors may prompt a clerk’s notice.

Verify whether local rules require a separate cover sheet, a jurisdiction-specific questionnaire, or online e-filing; follow clerk instructions to avoid processing delays.

Step-by-step: completing and filing the statement

Follow these core steps to complete the Civil Case Information Statement from draft to filing.

  • 01
    Prepare the pleading: Draft complaint or petition first.
  • 02
    Complete the statement: Enter fields exactly and double-check names.
  • 03
    Attach supporting documents: Include exhibits, summons, and cover sheet as required.
  • 04
    File and confirm: E-file or deliver to clerk and retain proof.

How to configure an online filing workflow

If you submit electronically, set up a consistent workflow to populate the case statement from a template or case management system.

Field Configuration
Auto-fill case caption Pull from complaint template
Date fields Use MM/DD/YYYY validation
Attorney block Map firm CRM contact data
Export format PDF/A for court e-filing

Where to submit the Civil Case Information Statement

Submission depends on the court and whether it mandates electronic filing. Use these destinations as a checklist when preparing your filing.

  • Court clerk’s office: In-person or drop-off filing.
  • E-filing portal: Follow local e-filing system rules.
  • County-specific cover sheet: Attach if the court requires one.
  • Mail or courier: Use certified mail when allowed.

Digital submission and eSignature considerations

Courts increasingly accept e-filed Civil Case Information Statements and many allow electronic signatures when ESIGN/UETA criteria are met.

  • Document formats: PDF, PDF/A, DOCX accepted by many portals
  • Authentication: Email link, SMS, or platform MFA for signers
  • Audit trail: Timestamp and IP address retained

Verify local court e-filing rules and whether the clerk requires wet signature originals for any supporting documents before relying solely on e-submission.

Key federal timelines that commonly apply

Some deadlines are governed by federal rules when your case is in federal court; state courts follow local rules that may differ. Confirm deadlines with the clerk.

Service of Process:

Federal: serve within 90 days (FRCP 4(m)).

Response Time:

Federal: typically 21 days to answer (FRCP 12(a)).

Case Management:

Initial conference often scheduled within 90–120 days.

E‑filing Acknowledgment:

Expect electronic receipt immediately after submission.

Local Variations:

State deadlines differ; always check local rules.

Common preparation errors to avoid

  • Entering inconsistent party names between the statement and the complaint, which can delay service and docketing.
  • Using vague cause-of-action descriptions instead of the specific legal claim required by the court’s case-type list.
  • Failing to attach required local supplements or cover sheets, prompting clerk rejection or additional filings.
  • Submitting the wrong filing location or division, causing reassignment and potential delay of hearings.

Consequences of incorrect or late Civil Case Information Statements

Rejection or Return: May require refiling
Scheduling Delay: Hearing dates postponed
Fee Misassessment: Underpayment or overcharge
Service Problems: Service may be ineffective
Case Misclassification: Wrong procedural track
Sanctions Risk: Possible court penalties

Six essential components of a professional statement

A complete Civil Case Information Statement provides a clear procedural snapshot. Include these elements to reduce clerk review time and litigation friction.

Caption and Parties

Full plaintiff and defendant names and abbreviations consistent with the complaint, including any fictitious party designations where permitted; essential for accurate docketing and service.

Court and Case Type

Specify the exact court, division, and the legal classification or cause code used by the clerk to determine track, fees, and calendaring rules.

Relief Sought

Summarize damages, injunctive relief, or declaratory relief sought with a numeric estimate or categorical description to help the court assess complexity.

Jury Demand

Indicate whether a jury is requested; this affects scheduling, voir dire procedures, and sometimes fee categories.

Counsel Information

Provide attorney names, bar numbers, firm addresses, telephone numbers, and emails to ensure responsive communication from the court and opposing parties.

Related Cases

Note any related pending or closed cases by case number; courts use this to identify potential consolidation or judge reassignment needs.

Practical examples of how firms manage the statement

These examples illustrate common approaches to minimizing clerical errors and speeding processing.

Optica Ventures

A small corporate plaintiff standardized pleadings to auto-fill the statement from templates

  • The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
  • The result was faster docketing and fewer clerk requests for corrections, reducing administrative oversights during case intake.

Martin Properties

A real estate practice attaches property exhibits and pre-populates case-type codes

  • I can process and execute all of these documents online with 100% compliance and built-in security.
  • That streamlined intake helped the firm avoid cover-sheet mismatches and reduced rejections during high-volume filing periods.

Practical tips to complete the statement efficiently and accurately

Follow these best practices to reduce errors, speed clerk review, and avoid later amendments.

Use a single source of truth
Maintain one master complaint file and derive the statement fields from it to avoid name or caption mismatches.
Validate codes and amounts
Cross-check case-type codes and monetary fields against the court’s fee schedule to prevent misclassification.
Keep organized exhibits
Attach a consolidated exhibit index and mark confidential exhibits as sealed according to local rule.
Confirm filing method
Verify whether the court requires e-filing, paper originals, or supplemental county forms before submission.

Selecting an eSignature provider for completing and submitting the statement

The table compares core provider features relevant to document preparation, signing, and secure storage. signNow is listed first per vendor-comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Varies by vendor
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently asked questions about Civil Case Information Statements

Answers to common issues when preparing, signing, and submitting the statement in U.S. courts.


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