Agency Identity
Full legal name, DBA if applicable, principal business address, and state(s) of licensure so recipients can verify credentials with the state insurance department.
Clear, timely disclosures reduce regulatory risk, build client trust, and help meet state insurance department requirements; they also support enforceability when executed electronically under the ESIGN Act (15 U.S.C. §7001) and UETA where applicable.
Typical preparers and recipients for these disclosures include licensed producers, brokerage compliance teams, carriers, and individual policy applicants.
Proper routing ensures the consumer, insurer, and agency retention copies are created and stored for compliance and audit purposes.
Full legal name, DBA if applicable, principal business address, and state(s) of licensure so recipients can verify credentials with the state insurance department.
Agent name, license number, license state, and broker/producer affiliation to ensure the consumer can confirm authority and licensing status.
Clear description of commissions, bonuses, contingent fees, and referral arrangements including dollar amounts or percentage ranges where feasible to avoid ambiguity.
Disclose relationships or ownership interests with insurers, service providers, or referral partners that could reasonably influence recommendations or product placement.
Summarize how consumer data will be used, shared, and retained and refer to the agency's privacy policy if required under state law or federal statutes.
A dated signature block or electronic consent mechanism that meets ESIGN/UETA requirements; include a statement that the consumer received and acknowledged the disclosure.
Electronic delivery and signing streamline disclosure distribution but require platforms that provide consent capture, audit trails, and secure retention.
| Field | Configuration |
|---|---|
| Agency Data | Auto-fill from CRM to reduce errors |
| Signer Identity | Choose email, SMS, or KBA |
| Consent Capture | Embed ESIGN consent language |
| Storage | Archive to secure repository |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Premium/above) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA required) | Yes (BAA available) | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Provide at first substantive sales contact; before obtaining electronic consent
Update promptly after material changes; follow state DOI guidance
Provide copies upon reasonable written request within a reasonable time
Attach when carrier requires disclosure for underwriting or appointment
Some states require timely notices for agent appointments or terminations; timelines vary