Declarations
Names insured, policy number, effective and expiration dates, vehicle descriptions, and limits that determine what is covered and the premium basis.
A properly completed policy reduces coverage disputes, ensures accurate premium calculation, and documents the precise scope of protection. Clear policy language and complete data help claims adjusters, regulators, and courts determine coverage quickly and reduce litigation risk.
Multiple parties interact with an auto policy: the insured, the insurance agent or broker, the underwriter, and occasionally lienholders or additional insureds. Accurate roles and contact information speed issuance and claims handling.
Confirm who must sign, whether agent attestations are allowed, and whether lender or lienholder signatures are required before issuing or binding coverage.
Names insured, policy number, effective and expiration dates, vehicle descriptions, and limits that determine what is covered and the premium basis.
Language stating the insurer's promise to pay for loss under specific coverages such as liability, collision, and comprehensive, subject to terms and limits.
Specific situations or losses not covered, for example intentional acts, racing, or certain business use unless endorsed.
Obligations for notice, cooperation, subrogation, premium payment, and how cancellation or nonrenewal are handled by insurer and insured.
Written amendments that add, remove, or limit coverage — e.g., SR-22 filings, additional insureds, rental reimbursement, or towing coverage.
Signature and date lines for insured, agent, and insurer representative; may show electronic signature acceptance and attestations.
| Field | Configuration |
|---|---|
| Identity Verification | Email + SMS code or KBA for higher-risk policies |
| Conditional Fields | Show endorsements only when specific coverages selected |
| Attachment Requirements | Require license and vehicle title scans before signing |
| Audit Trail | Capture timestamp, IP, and signer authentication method |
Ensure your platform supports required authentication, file types, and audit trail capture before deployment.
Confirm integration with your policy administration system and retention workflows to preserve signed records and comply with audit requirements.
Coverage begins on the declared effective date, subject to payment and underwriting acceptance
Insurers give state-specific notice; commonly 10–30 days for nonpayment or material change
Provide to DMV or lender immediately when requested to avoid fines or registration suspension
File within state-prescribed timeframe after conviction or lapse to avoid reinstatement penalties
New endorsements may take effect immediately or at renewal depending on insurer rules
Underwriting validates applicant data and vehicle details before pricing
Insurer accepts risk and issues preliminary declarations or binder
Full policy and endorsements are delivered and signed by required parties
Renewal offers or cancellation notices are generated based on underwriting and payment status
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |