Can this form be signed electronically?

Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided intent, consent, attribution, and retention criteria are met.

When is notarization required?

Notarization is only required if the carrier or state law specifically asks for notarized attestations; state notarization and witness rules vary, so confirm per jurisdiction.

What if information changes after signing?

Submit an updated questionnaire or an amendment signed by authorized parties; retain both versions and an audit trail documenting the revision.

How long should I keep the completed form?

Retain for the policy term and at least three years after termination for IRS baseline; longer retention may apply for HIPAA or state rules.

Is there a risk using typed or click-to-sign methods?

Typed or click-to-sign can be valid if they meet the ESIGN/UETA tests and are supported by a reliable audit trail showing signer intent and identity attribution.

Who can verify signer identity?

Agents, brokers, and platforms using multi-factor authentication, knowledge-based checks, or government ID verification can provide higher assurance of signer identity.

Electronic Signature
Templates
Insurance
Insurance Campground Questionnaire

Insurance Campground Questionnaire

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

INSURANCE CAMPGROUND QUESTIONNAIRE

Applicant / Insured Information

Applicant Name DBA / Operation Name Mailing Address

Contact Person:

Phone:

Email:

Campground Location and Description

Location Address

Primary site type: RV sites Tent sites Cabins/cottages Glamping / yurts

Total number of sites:

Maximum overnight occupants:

Seasonal operation dates: From To

Are cabins or rental structures rented to guests? Yes No

Describe cabin construction, year built, and last major renovation

Operations, Services and Amenities

On-site manager or owner present: Yes No If yes, hours on-site per day:

Security measures (select all that apply): Perimeter fencing Gated entry Security cameras Night patrol

Swimming or wading areas on premises: Pool Lake / pond None

Describe lifeguard, signage, fence, and safety measures around water

Playgrounds, zip lines, trampolines, or other recreational equipment on premises: Playground Zip line Trampoline

If any such equipment exists, describe inspection and maintenance program

Utilities, Fire Protection and Structural Information

Primary water source:

Distance to nearest fire department (miles):

Nearest fire hydrant on-site or within public access: Yes No

Fuel and heating sources present (select all that apply): Propane Gasoline storage Wood stoves / fire pits

Employees, Contractors and Payroll

Number of full-time employees:

Number of seasonal/part-time employees:

Annual payroll (estimate):

Are independent contractors regularly used on-site?

Yes No

Coverage Requested

Coverage types requested (select all that apply): General Liability Property Umbrella/Excess Liability Business Interruption

Requested general liability limit:

Requested property limit:

Desired deductible: Preferred effective date:

Claims History

Have any claims, suits, or losses involving the camp property or operations occurred in the last five years? Yes No

If yes, provide details for each claim (date, brief description, amount paid)

Exclusions, Activities and Known Hazards

The following activities are conducted on premises (select all that apply): Organized events / festivals Alcohol sales / service Fireworks or pyrotechnics Horseback riding

Are waivers or release-of-liability forms signed by guests for high-risk activities? Yes No

Known hazards, open claims, or pending ordinances affecting the property

Loss Control and Safety Programs

Describe routine inspection, maintenance and emergency response procedures

Are written policies provided to guests regarding fire pits, grills, smoking and open flames? Yes No

Additional Insureds / Mortgagee / Loss Payees

List any additional insureds or mortgagees to be added to the policy

Declaration and Certification

The undersigned certifies that the information contained in this questionnaire is true and complete to the best of their knowledge. The applicant understands that this questionnaire is part of the application for insurance and that any material misrepresentation, omission, or concealment of fact may result in denial of coverage or rescission of the policy. The applicant agrees to permit the insurer or its representatives to inspect the premises and to obtain loss history information and other underwriting data as required.

I understand that completion of this questionnaire does not bind coverage. Coverage, if issued, will be subject to the policy terms, conditions, limits and exclusions.

Additional remarks or statements

Applicant Name:

Signature:

Date:

What the Insurance Campground Questionnaire Is

The Insurance Campground Questionnaire is a structured form used by insurers and underwriters to collect operational, exposure, and coverage-related information for campgrounds, RV parks, and related recreational properties. It standardizes details about site counts, amenities, seasonal operations, on-site services, prior claims, loss control measures, and ownership structure so carriers can assess risk and determine policy terms, limits, exclusions, and premium. Completing the questionnaire accurately speeds underwriting, reduces follow-up requests, and supports consistent coverage decisions across multiple locations.

Why a Complete Questionnaire Matters for Coverage Decisions

A detailed, accurate questionnaire reduces underwriting delays, clarifies required endorsements, and lowers the chance of claim disputes by documenting pre-existing conditions, safety measures, and occupancy patterns.

Who Typically Prepares and Reviews This Questionnaire

Accurate input from each participant reduces follow-ups and supports consistent risk classification and pricing.

Campground owners and managers who provide operational details, site counts, and safety protocols for underwriting.
Insurance agents and brokers who collect documentation, verify coverage needs, and submit questionnaires to carriers.
Underwriters and claims analysts who rely on the questionnaire to set premiums, coverage limits, and policy conditions.

Primary Signers and Responsible Parties

Campground Owner

The owner or authorized manager attests to facts about operations, site configuration, and safety programs; their signature confirms accuracy and binds the entity for coverage purposes.

Insurance Agent

The broker or agent completes submission fields, certifies representations to the carrier, and acts as liaison for requests, endorsements, and renewal documentation.

Essential Sections Included in a Professional Questionnaire

A well-designed questionnaire groups information for underwriting clarity and operational context, balancing detail with concise response fields to minimize errors and accelerate review.

Property Details

Location, parcel identifiers, acreage, and physical address for site-specific risk assessment.

Operations Summary

Number of campsites, RV hookups, cabins, transient vs. permanent guests, and peak season occupancy.

Amenities & Exposures

Recreation lakes, pools, playgrounds, food service, propane sales, laundromats, and marina details where applicable.

Safety & Loss Control

Fire protection, life-saving equipment, lifeguards, security, maintenance schedules, and written safety policies.

Claims History

Prior losses, dates, amounts, corrective actions, and whether any claims remain open or litigated.

Insurance & Limits

Current carriers, policy numbers, effective dates, limits, endorsements, and required additional insureds or waivers.

Step-by-Step: Completing the Questionnaire

Follow a logical sequence to gather documents, confirm figures, and submit a single, complete questionnaire to reduce underwriting cycles.

01

Collect Documents: Assemble site maps, prior policies, loss runs, and safety protocols before starting.
02

Enter Property Data: Complete address, parcel, and site-count fields precisely.
03

Attach Supporting Files: Upload photographs, maps, and signed safety policies as required.
04

Sign and Submit: Authorize with the required signature method and send to the broker or carrier contact.

Configuring an Online Completion Workflow

Set clear authentication, routing, and storage rules when enabling digital completion to preserve evidence and meet regulatory needs.

Field	Configuration
Authentication	Email link plus optional SMS code for signer validation
Conditional Fields	Show follow-ups when amenities or hazards are indicated
Template Library	Use reusable templates for multi-site or renewal submissions
Storage	Save PDFs with audit trail to secure cloud repository

Where the Completed Questionnaire Goes

Understanding submission routing clarifies who reviews the form and how it enters underwriting or claims files.

To the Agent: Agent reviews, supplements, and forwards to carrier underwriter.
To the Carrier: Underwriter receives the questionnaire for risk assessment and pricing.
To Third Parties: Loss runs or inspection reports may be shared with reinsurers or inspectors.
For Claims: Questionnaire data assists claims adjusters with historical context.

Digital Submission and Platform Considerations

Choose systems that preserve an audit trail, support conditional fields, and meet any industry compliance requirements for record retention.

File Formats: PDF and DOCX are commonly accepted
Integrations: CRM and cloud storage connections reduce manual upload
Authentication: Options include email, SMS, or stronger ID verification

Typical Timelines and When to Submit

Timely submission affects underwriting cycles, renewal offers, and any interim coverage decisions; plan submissions to align with policy renewal dates.

At New Application:

Submit questionnaire with application to avoid quoting delays

At Renewal:

Return updated answers prior to the renewal effective date

When Conditions Change:

Report material operational changes as soon as possible

For Certificates:

Provide completed form when requesting additional insured certificates

For Claims:

Supply accurate historical info promptly to assist adjustment

Key Milestones in Underwriting Review

The underwriting process typically follows a sequence from receipt to policy issue; tracking these milestones helps set expectations.

01

Submission Received

Carrier logs the questionnaire and assigns an underwriter

02

Underwriting Review

Underwriter evaluates exposures, endorsements, and required inspections

03

Decision and Terms

Carrier issues terms, exclusions, and premium indications

04

Policy Issuance

Final policy and endorsements are issued upon acceptance

Common Mistakes to Avoid When Completing the Questionnaire

Providing inconsistent entity names between the questionnaire and current policy declarations leads to certificate errors and administrative delays.
Underreporting site counts or amenities can result in coverage gaps or premium adjustments during audit.
Failing to attach loss runs or inspection reports prompts follow-up requests and slows underwriting decisions.
Using vague language for safety measures (for example, saying 'adequate' without documentation) weakens the effectiveness of loss-control credits.

Risks and Potential Consequences of Errors

Coverage Denial: Claims may be denied

Premium Increase: Carrier can adjust rate on audit

Rescission Risk: Policy rescission for material misrepresentation

Claim Delay: Investigations and payment delays

Regulatory Action: Penalties for false statements in filings

Certificate Issues: Invalid additional insured certificates

Security and Compliance Controls for Digital Questionnaires

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Timestamps, IP, and action logs retained

HIPAA BAA: BAA available for protected health information

Access Controls: Role-based permissions and SSO

Certifications: SOC 2 Type II and ISO 27001 available

Tamper Evidence: Document integrity and version history

Real-World Examples of Electronic Questionnaire Use

Organizations use digital workflows to reduce turnaround and preserve auditable records when exchanging underwriting information.

Optica Ventures

A small portfolio operator standardized forms for multi-site submissions to speed underwriting

The interface is simple and easy-to-use for their team
They reported fewer follow-ups and more consistent carrier responses by centralizing questionnaire data and attachments.

Martin Properties

A property manager processed all vendor and campground documents online to maintain compliance

They executed forms on mobile devices during site visits
This reduced manual entry errors and improved document availability for audits and renewals.

Practical Tips for Accurate and Efficient Completion

Follow consistent data practices and keep supporting documents organized to make questionnaire completion faster and more reliable.

Use Standardized Templates

Maintain a single, version-controlled questionnaire template for all sites; update templates annually or when insurer requirements change to avoid inconsistent fields.

Keep Loss Runs Ready

Obtain and attach three to five years of loss history in a clear format; missing loss runs often prompt underwriting to delay or limit offers.

Document Safety Programs

Provide written safety plans, inspection logs, and training records to substantiate loss control credits and endorsements.

Verify Signatory Authority

Confirm the signer is authorized and matches the ownership entity to prevent certificate or coverage disputes later.

eSignature Vendor Comparison for Completing and Signing the Questionnaire

This table compares common capability and pricing dimensions across vendors; signNow is listed first to align with standard comparison ordering.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/year	Varies	Varies	Varies

Frequently Asked Questions and Troubleshooting

Answers to common questions about completing, authenticating, and storing the Insurance Campground Questionnaire.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and UETA in most states, provided intent, consent, attribution, and retention criteria are met.
When is notarization required?
Notarization is only required if the carrier or state law specifically asks for notarized attestations; state notarization and witness rules vary, so confirm per jurisdiction.
What if information changes after signing?
Submit an updated questionnaire or an amendment signed by authorized parties; retain both versions and an audit trail documenting the revision.
How long should I keep the completed form?
Retain for the policy term and at least three years after termination for IRS baseline; longer retention may apply for HIPAA or state rules.
Is there a risk using typed or click-to-sign methods?
Typed or click-to-sign can be valid if they meet the ESIGN/UETA tests and are supported by a reliable audit trail showing signer intent and identity attribution.
Who can verify signer identity?
Agents, brokers, and platforms using multi-factor authentication, knowledge-based checks, or government ID verification can provide higher assurance of signer identity.

be ready to get more

Join over 28 million airSlate SignNow users

Sign Now