Applicant Info
Legal company name, DBA, FEIN or SSN, business structure, and full mailing address for the risk being insured.
A complete, accurate application speeds underwriting, reduces coverage gaps, and creates an auditable record for claims. It supports consistent risk assessment and helps avoid delays or premium adjustments.
The application is completed by parties with direct knowledge of the insured business and its exposures; signatures are provided by authorized representatives.
Different roles may fill, review, or sign the application depending on company size, broker involvement, and agency workflows.
Legal company name, DBA, FEIN or SSN, business structure, and full mailing address for the risk being insured.
Clear description of operations, class codes, locations, and percent revenue by activity to determine exposure and applicable exclusions.
Requested limits, occurrence versus claims-made basis, endorsements, primary/secondary status, and retroactive dates when applicable.
Prior losses, open claims, and loss runs for the insurer’s requested lookback period; material omissions affect coverage.
Payroll, subcontractor costs, gross receipts, and any payroll exclusions that influence premium calculations and class code assignments.
Loss runs, certificates, contracts requiring insurance, waiver of subrogation requests, and any risk control documentation referenced by application.
| Field | Configuration |
|---|---|
| Authentication Method | Email link | SMS code or stronger |
| Conditional Fields | Enable questions based on prior answers |
| Template Library | Save reusable versions for each class |
| Bulk Send | Use for mass renewals in premium plans |
Confirm supported file formats, signer authentication, and integration endpoints before you begin the electronic workflow.
Submit 30 days before requested effective date
Usually 7–14 business days for standard risks
1–3 business days after acceptance and payment
Typically within 24 hours after policy effective
Provided at least 30 days before expiration
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Optica automated standard applications for repeat clients to reduce manual entry.
Martin Properties moved tenant and contractor insurance submissions online for multiple properties.
Completed application and attachments delivered to broker or carrier
Carrier evaluates risk, requests clarifications, and orders inspections if needed
Carrier issues premium invoice and any required endorsements for acceptance
Policy binding and certificates issued to insured and certificate holders