Declarations
Summarizes named insured, property location, policy period, limits, and premium details; serves as the contract’s summary page and control reference for coverage terms.
A clear, completed policy reduces coverage gaps, supports timely claims, and documents lender interests. It allocates responsibility between the HOA master policy and the unit owner’s coverage, helping avoid denials and post-loss disputes.
Parties involved depend on the transaction: whether a purchase, refinance, renewal, or claims adjustment.
Knowing each party’s role reduces misfiling, speeds approvals, and clarifies who must provide supporting documentation.
Summarizes named insured, property location, policy period, limits, and premium details; serves as the contract’s summary page and control reference for coverage terms.
Defines coverage for interior structure, personal property, loss of use, and liability; clarifies which building elements the HOA insures versus the unit owner’s responsibility.
Specifies per-loss or per-peril deductible amounts, including separate deductibles for wind, hurricane, or named-peril endorsements that materially affect out-of-pocket costs.
Explains assessment coverage when the HOA assesses unit owners for shared repairs or uninsured damage; includes per-event limits and sublimits.
Lists policy addenda such as earthquake, flood, identity theft, or ordinance and law coverage that modify standard exclusions and broaden protection.
Names lenders to protect their interest; describes notice obligations and loss payment ordering between owner, HOA, and mortgagee.
| Field | Configuration |
|---|---|
| Template | Save a reusable policy template for renewals. |
| Conditional Fields | Show endorsements only when selected by user. |
| Authentication | Require email or SMS verification for signers. |
| Storage | Auto-save signed copies to cloud folder. |
Use platforms that preserve audit trails, support common file formats, and integrate with cloud storage for secure distribution.
Date coverage begins; impacts premium proration and claim eligibility.
Insurers typically issue renewal documents 30–60 days before expiration.
Report promptly; many carriers expect notification within 24–72 hours.
Submit receipts, photos, and estimates per insurer instructions to avoid delays.
Insurers issue notice per state law; timelines vary by jurisdiction and reason.
Martin Properties digitized unit-owner insurance addendums for renewals to eliminate in-person signings and speed closings.
A small management firm standardized condo proof-of-insurance collection across properties to reduce manual follow-up.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Plan dependent | Plan dependent | Plan dependent |