Insured
Full legal name of the contractor or insured entity exactly as on policy declarations to avoid mismatches during claims and verification.
The Insurance Contractor Coverage Form provides formal evidence of required coverage, reduces contractual risk, and supports claims handling. Electronic execution is legally recognized under the ESIGN Act (15 U.S.C. ch. 96) and UETA (1999) when intent, consent, attribution, and retention are satisfied.
Several stakeholders interact with the form during procurement, contracting, and project closeout.
Proper completion by each party helps prevent coverage disputes, reduce scope gaps, and support timely claims handling.
Full legal name of the contractor or insured entity exactly as on policy declarations to avoid mismatches during claims and verification.
Name of issuing insurance carrier and broker contact information for confirmation and to facilitate endorsements when required.
Primary and umbrella policy numbers, including endorsements or riders that apply to the project or contract period.
Per-occurrence and aggregate limits for each policy type, including any project-specific minimums required by contract.
Additional insured or waiver of subrogation endorsements and exact wording required by the contract, attached as scanned pages when available.
Policy effective and expiration dates that align with project timelines; gaps or lapses should be highlighted and resolved.
| Field | Configuration |
|---|---|
| Signature Field | Require name, title, date; enforce signer order. |
| Date Field | Use MM/DD/YYYY format and auto-fill options. |
| Insurance Type | Dropdown with GL, WC, Auto, Umbrella options. |
| Certificate Attachment | Require PDF upload of declarations and endorsements. |
Choose a platform and file formats that preserve certificates, attachments, and audit trails.
Ensure your chosen system provides tamper-evident storage, an exportable audit trail, and options for authenticated signers to meet contractual and regulatory needs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Coverage must begin on or before the project start date
Issue or deliver the certificate before work is authorized
Confirm renewal at least 30 days prior to expiration
Report incidents to insurer as soon as reasonably possible
Retain records for audits typically within 60–90 days' notice
Optica centralized insurance submissions to streamline onboarding for field vendors
Martin Properties moved contractor insurance checks online to speed leasing and maintenance approvals