Declarations
Named insured, mailing address, policy number, effective and expiration dates, and listed limits and deductibles for each coverage part.
The combined form centralizes crime and D&O details, reduces duplicate data entry, and creates a single record for underwriting, claims, and regulatory review while preserving policy terms and signatory attestations.
The form is completed by parties responsible for insurance placement, compliance, and corporate governance.
Accurate completion aligns underwriting expectations with corporate governance records and supports timely claims handling.
A broker assembles policy data, attachments, and prior-loss history; they coordinate signatures and routing between the insured and carriers and often certify the accuracy of presented information to underwriters.
A CFO or General Counsel signs attestation sections confirming truthfulness of disclosures, authorizes purchase of the policy, and accepts the policy terms on behalf of the entity.
Named insured, mailing address, policy number, effective and expiration dates, and listed limits and deductibles for each coverage part.
Specific coverage triggers and covered perils for crime and listed D&O insuring agreements such as defense, indemnity, and entity liability.
Common carve-outs include intentional wrongdoing, contractual liability, prior acts, and certain regulatory fines; exclusions materially change recoverable losses.
Instructions for who to notify, timelines for written notice, and required documentation such as police reports or board minutes.
Optional riders or amendments that broaden or narrow coverage, including excess layers, side A/B/C distinctions in D&O, or employee-benefit extensions.
Designated signers, their titles, signature dates, and any witness or notary lines that affect execution and enforcement under state law.
| Authentication Method | Email link, SMS code, or stronger verification such as KBA for high-risk signers. |
|---|---|
| Signature Order | Specify sequential or parallel signing depending on broker and carrier requirements. |
| Conditional Fields | Enable fields that appear only for specified answers (e.g., prior losses > $0). |
| Template Save | Save a template to reuse standard limits and typical endorsements. |
| Notifications | Configure email notifications for signer completion and insurer acknowledgments. |
Ensure documents are PDF or DOCX and that the signing platform supports audit logs and retention requirements.
Prefer platforms that provide tamper-evident PDFs, robust audit trails, and options for enhanced signer authentication for high-value policies.
Report suspected crime promptly; many policies require written notice within 30 days of discovery.
Provide supporting documents within insurer deadlines, commonly 30–90 days after notice.
Underwriting turnaround varies; expect 3–14 business days for standard reviews.
Initial premium due per binder or policy terms to activate coverage.
Provide immediate written notice upon potential claim to preserve coverage rights.
Assemble form, prior loss runs, and corporate authorizations before sending.
Carrier evaluates exposures, endorsements, and may request clarifications.
Adjustments to limits, exclusions, or endorsements are finalized in writing.
Carrier issues policy documents and confirms effective date and premium details.
Tech Data centralized policy submissions to reduce processing time.
The practice processed insurance and governance documents online for remote signers.
| Criteria | Crime & D&O Form | Fidelity Bond | General Liability Form |
|---|---|---|---|
| Primary Purpose | insures theft/fraud and director liabilities | employee dishonesty only | third-party bodily injury/property damage |
| Typical Signers | cfo/gc & board rep | hr or controller | operations manager |
| Supporting Docs | loss runs, board minutes | background checks | certificates of insurance |
| Claims Notice | carrier-specific, immediate | carrier-specific, prompt | standard liability timelines |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |