Insured Identification
Legal entity name, DBA names, entity type, address, FEIN and state of incorporation to ensure the policy covers the correct corporate and subsidiary structure.
A clear, accurate proposal form gives underwriters the facts they need to assess risk and offer competitive terms. Missing or inconsistent information can delay binding, trigger higher premiums, or create underwriting gaps that affect claim outcomes.
Multiple parties are often involved; identifying a single point of contact reduces rework and speeds processing.
Legal entity name, DBA names, entity type, address, FEIN and state of incorporation to ensure the policy covers the correct corporate and subsidiary structure.
Requested policy period, limit of liability, deductible/retention, and coverage extensions (e.g., entity coverage, employment practices coverage) that determine pricing and scope.
Detailed history of prior D&O claims, claim amounts, reserves, and outcomes; full disclosure helps avoid rescission and informs underwriting reserves.
Board composition, turnover, director independence, and governance practices including audit committee oversight and disclosure controls that affect governance risk.
Recent financial statements, revenue, cash position, and material trends; insolvency indicators influence capacity, premiums, and coverage limitations.
Pending government investigations, regulatory inquiries, M&A activity, or cybersecurity incidents that could materially increase exposure and require special underwriting terms.
| Field | Configuration |
|---|---|
| Authentication method | Email link, SMS code, or stronger KBA authentication |
| Required attachments | Force upload of financials and claims documentation before submission |
| Signer order | Sequential signing for officer then broker then underwriter |
| Notification rules | Email alerts to broker and risk manager on completion |
Ensure the platform supports conditional fields, secure storage, and an auditable completion certificate to meet compliance and underwriting needs.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
A regional broker aggregates ten small tech clients into a single standardized proposal to streamline underwriting
A corporate secretary compiles governance records and signatory authorization for a mid-sized nonprofit before submission
Typically authorized to sign insurance applications and attest to disclosures. If binding requires board authorization, provide a certified board resolution confirming the CEO's authority to execute insurance contracts.
Often attests to corporate documents, signs certifications, and can confirm bylaws and signatory authorities. A corporate secretary certificate is commonly requested to validate signer's authority.
Submit 60–90 days before policy expiration to allow underwriting and negotiation
Provide full submission as early as possible; underwriters may take 10–21 business days
Binders issued upon acceptance and receipt of agreed premium or deposit
Respond within 2–5 business days to avoid underwriting delays
Final policy usually delivered within days of binding, subject to insurer workflows