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Insurance Flood Affirmation Form

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INSURANCE FLOOD AFFIRMATION FORM

Applicant / Insured Information

Date of Birth:    Phone:    Email:

Property Location (Risk Address)

Year Built:    Number of Floors:    Primary Building Use:

Policy Details

Policy Number:    Policy Type:

Coverage Amount (Building): $    Contents Limit: $

Deductible: $    Annual Premium: $

Policy Period From: to

Flood Exposure Assessment

Does the insured property lie within a designated flood hazard area (as represented by local floodplain ordinances or flood insurance rate maps)? Yes No

Is the lowest adjacent grade or lowest floor below the Base Flood Elevation? Yes No

Elevated structure    Permanent barriers (levee, berm)    Improved site drainage    Other:

Coverage Selection

Select requested coverages (checking a box constitutes a request for that coverage subject to underwriting approval):

Building Property Coverage    Personal/Business Contents Coverage    Additional Living Expense Coverage    Separate Deductible Option

Exclusions, Limitations and Declarations

The insured affirms that the statements contained in this form are true and complete to the best of the insured's knowledge. Coverage pursuant to any flood insurance policy issued shall be subject to all terms, conditions, exclusions, definitions and limitations contained in the insurance contract. Flood insurance does not cover losses caused by earth movement, mold or gradual deterioration unless specifically endorsed.

The insured understands that material misrepresentation or omission of information in this affirmation or in the application for insurance may result in denial of coverage, rescission of the policy, reduction of benefits, or other remedies permitted by law. The insured authorizes the insurer and its representatives to inspect the property, obtain flood zone determinations and elevation information, and to share information with reinsurers and other insurers for underwriting and claim handling purposes.

This affirmation is submitted as part of the underwriting record and will form a basis for any policy issued. Coverage shall be effective only upon issuance of an insurance policy and receipt of any required premium, subject to the policy terms.

Prior Flood History

Have you had any flood insurance claims or flood-related losses for this property in the past ten (10) years? Yes No

Beneficiary / Payee Designation

Designate a payee for proceeds if policy requires a payee other than the named insured (use only where applicable).

Relationship:    Percentage of Proceeds:

Mortgagee / Lienholder Information

Documentation Checklist

Attach copies of the following documents as applicable (check each provided):

Elevation Certificate    Prior Flood Insurance Policy    Photographs of Property    Repair/Replacement Estimates

Declarations and Affirmation

By signing below, the applicant certifies under penalty of perjury that the information provided in this Flood Affirmation Form is true, accurate and complete. The applicant acknowledges that the insurer will rely upon these statements in issuing flood insurance, setting terms and determining premiums. The applicant further acknowledges that any intentional misrepresentation of material facts may render the policy void or result in denial of claims and may subject the applicant to civil or criminal penalties as provided by law.

The applicant authorizes the insurer or its agents to obtain, verify and exchange information including but not limited to property elevation data, flood zone determinations, prior loss history, and other underwriting information from public records, prior insurers, or other entities as necessary for underwriting and claim administration.

Applicant Name:

Signature:

Date:

Enter text✕

What the Insurance Flood Affirmation Form Is and When It’s Used

The Insurance Flood Affirmation Form is a written statement that confirms whether a property is covered by flood insurance and summarizes policy details required by lenders, insurers, or escrow agents. It documents policy number, insurer, coverage limits, effective dates, and the insured party’s attestation about active coverage. Lenders commonly request it during mortgage origination or prior to closing for properties in FEMA-designated flood zones. The form creates a clear, signed record to support underwriting decisions, escrow funding, and claims handling while helping parties track coverage status over time.

Why a Flood Affirmation Form Matters

A completed affirmation reduces closing delays, provides auditable proof of coverage, and clarifies risk allocation between borrower and lender. It centralizes policy details used by underwriters, escrow officers, and claims teams.

Why a Flood Affirmation Form Matters

Who Typically Completes and Receives This Form

The form is completed by owners or their authorized agents and distributed to lenders, insurers, and closing agents.

  • Mortgage lenders and servicers — verify required flood coverage and accept proof prior to closing or funding.
  • Insurance agents and carriers — attach the affirmation to the policy file and to the declarations page for claims support.
  • Property owners and escrow officers — provide or request the form to confirm active insurance and effective dates.

Proper routing ensures all parties have the same coverage facts before closing or policy change.

Core Elements to Include in a Professional Flood Affirmation

A complete form combines identifying data, policy facts, coverage confirmation, and signer attestation so recipients can verify coverage without additional documents.

Property ID

Street address, legal description, and parcel or tax ID. Accurate property identification prevents mismatches that delay closings or claims processing.

Insured Name

Full legal name of the policyholder as shown on government ID and the insurance declarations page to ensure the policy matches the owner or mortgagor.

Policy Details

Insurer name, policy number, policy type (NFIP or private), and agent contact information so reviewers can confirm coverage quickly.

Coverage Limits

Stated limits for building and contents coverage, deductible amounts, and whether limits meet lender requirements or mandatory flood insurance minimums.

Effective Dates

Policy inception and expiration dates, plus any pending endorsements or lapse notices relevant to the transaction or loan closing.

Signature Block

Signed and dated attestation by the insured or authorized agent, plus printed name and capacity (owner, escrow officer, agent, or attorney-in-fact).

Essential Data Points the Form Should Capture

Insured Name: Full legal name
Property Address: Street, city, state, ZIP
Policy Number: Carrier-assigned number
Coverage Type: NFIP or private
Coverage Limits: Building and contents
Effective Dates: Start and end dates

Common Risks and Consequences of an Incorrect Affirmation

Loan Funding Delay: Closing may be postponed
Force-placed Insurance: Lender may purchase costly coverage
Claim Denial: Coverage gaps can void claims
Regulatory Noncompliance: Failure to meet lender rules
Contractual Breach: Possible default under loan terms
Fraud Exposure: Material misstatements risk penalties

Step-by-Step: How to Complete and Deliver the Form

Follow these steps to prepare a valid, complete affirmation and get it to the appropriate party quickly.

  • 01
    Gather documents: Collect the declarations page and current policy statement.
  • 02
    Complete fields: Enter names, policy number, limits, and effective dates.
  • 03
    Sign and date: Signer or authorized agent signs; attach POA if applicable.
  • 04
    Submit to recipient: Send to lender, insurer, or escrow with attachments.

Where Completed Affirmations Typically Travel

Understanding routing helps ensure the form reaches the decision-maker without extra requests or rework.

  • Lender/Escrow: Used to satisfy closing and underwriting requirements.
  • Insurance Carrier: Filed to the policy record for claims and audits.
  • Title/Closing Agent: Included in closing package when required.
  • Borrower File: Retained copy for owner records and future proof.

Digital Delivery and eSubmission Considerations

Store the signed file with audit trail metadata and supporting declarations to maintain a reproducible record for lenders, insurers, and auditors.

  • File Format: PDF or PDF/A preferred for immutable records
  • Authentication: Email or SMS codes help attribute signatures
  • Security: TLS encryption in transit and AES-256 at rest

Timing: When to Provide Proof and Key Deadlines

Timely proof of coverage prevents funding holds and force-placed insurance; match policy dates to closing schedules.

Before Closing:

Provide affirmation and declarations page prior to funding.

Effective Date Alignment:

Policy should be effective on or before closing date.

Renewals:

Submit renewed declarations before current policy expiration.

Post-Lapse Notices:

Notify lender immediately if coverage lapses.

Claims Support:

Keep original signed affirmation for claims reporting.

eSignature Vendor Comparison for Completing and Storing the Form

Platform selection affects cost, compliance, and workflow; the table highlights starting price, trial availability, bulk send, audit trail, HIPAA support, and envelope caps for common vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Common Questions About the Insurance Flood Affirmation Form

Answers to frequent questions about validity, notarization, signers, retention, and next steps when coverage changes.


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