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Insurance Indemnity Agreement

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INSURANCE INDEMNITY AGREEMENT

This Insurance Indemnity Agreement (the Agreement) is made effective as of by and between Insured Name: and Insurer Name: . Policy Number: .

Applicant / Insured Information

Policy Details

Coverage Selection

Select coverage types included under this Agreement:

Exclusions

The Insurer shall not be liable for loss, cost, or expense arising from the following exclusions unless expressly added by endorsement:

Indemnity and Defense

The Insured hereby agrees to defend, indemnify and hold harmless the Insurer, its affiliates, agents and employees (Indemnitees) from and against any and all losses, liabilities, claims, damages, fines, judgments, costs and expenses, including reasonable attorneys' fees and litigation costs, arising out of or resulting from the acts or omissions of the Insured, its employees, contractors or agents in connection with the subject matter of the Policy, except to the extent caused by the Insurer's gross negligence or willful misconduct.

The Insured's obligation to indemnify shall include the obligation to pay costs of settlement, judgments and amounts paid in the resolution of claims and shall survive termination of the Policy. The aggregate indemnity limit applicable under this Agreement shall be unless otherwise agreed in writing by the parties.

Notice, Claims and Cooperation

The Insured must provide prompt written notice to the Insurer of any claim or circumstance reasonably likely to give rise to a claim under the Policy. Failure to provide prompt notice shall not void coverage unless prejudice to the Insurer is demonstrable.

The Insured shall cooperate fully with the Insurer in the investigation, defense and settlement of claims, including providing documents, statements and access to witnesses and premises. The Insurer shall have the right, but not the obligation, to control the defense or settlement of any claim.

Subrogation and Recovery

To the extent the Insurer makes payment under the Policy, the Insurer shall be subrogated to the Insured's rights of recovery against third parties. The Insured shall execute all documents and take actions reasonably requested to preserve and effectuate such subrogation rights. The Insured shall not compromise or release any claim against a third party without the Insurer's written consent when such compromise would impair the Insurer's subrogation rights.

Limitations, Remedies and Governing Law

The Insured's indemnity obligations shall be subject to any deductible or limits expressly set forth in this Agreement or in the Policy. Except as otherwise provided, remedies available under this Agreement are cumulative. This Agreement shall be governed by and construed in accordance with the laws of the jurisdiction where the Policy is issued.

Statute of Limitations for actions arising under this Agreement:

Representations, Warranties and Certifications

The Insured represents and warrants that all information provided to the Insurer in connection with the Policy is true, complete and accurate to the best of the Insured's knowledge. The Insured certifies that no material fact has been omitted and that any material change in circumstances shall be reported promptly in writing.

Beneficiary Information

If a beneficiary is designated under the Policy or this Agreement, provide the beneficiary information below. Any changes to beneficiary designation must be made in writing and acknowledged by the Insurer where required by law.

Claims and Documentation (If Claiming Indemnity)

Documentation accompanying a claim (check all that apply):

Miscellaneous Provisions

Severability: If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall continue in full force and effect. Amendments: This Agreement may be amended only by a written instrument signed by the Insured and an authorized representative of the Insurer. Successors and Assigns: This Agreement binds and benefits the parties and their respective successors and permitted assigns.

Certification

By signing below, the Insured certifies under penalty of perjury that the information provided in this Agreement is true and correct, that the Insured understands and accepts the indemnity obligations set forth herein, and that the Insured has authority to enter into this Agreement on behalf of any entity identified as the Insured.

Insured / Applicant:

By:

Date:

Enter text✕

What an Insurance Indemnity Agreement Is and When Parties Use It

An Insurance Indemnity Agreement is a contract in which one party (the indemnitor) agrees to hold another party (the indemnitee) harmless from specified losses, liabilities, or claims and typically requires insurance coverage or endorsements to back that promise. These agreements allocate financial responsibility for third-party claims, defense costs, and settlements arising from specified activities or relationships. Common triggers include negligence, breach of contract, or specified operational risks. The document sets scope, limits, exclusions, notice and defense obligations, effective dates, and survival provisions to reduce ambiguity and litigation risk.

Why Including a Clear Indemnity Clause Matters

A clear Insurance Indemnity Agreement clarifies who pays for losses, allocates defense duties, and reduces dispute risk. When paired with verified insurance evidence it limits unexpected financial exposure and supports prompt claims handling.

Why Including a Clear Indemnity Clause Matters

Who Commonly Prepares and Signs These Agreements

Typical users include insurers, contractors, commercial landlords, brokers, and internal legal teams responsible for allocating risk and verifying coverage.

  • Insurance companies and brokers managing policy endorsements and additional-insured requests.
  • Construction contractors and subcontractors allocating liability and requiring certificates of insurance.
  • Corporate legal or procurement teams negotiating vendor indemnity and defense obligations.

Parties should confirm signatory authority, insurance endorsements, and any state or industry rules that alter enforceability before final execution.

Typical Signatory Roles

Claims Manager

A Claims Manager reviews indemnity triggers and insurance certificates, confirms that requested endorsements are present, and coordinates defense or settlement decisions when covered claims arise.

Corporate Counsel

Corporate Counsel negotiates indemnity scope and defense control language, ensures enforceability under applicable state law, and advises on insurance limits and additional-insured endorsements.

Core Clauses to Include in an Insurance Indemnity Agreement

Ensure the agreement addresses scope, defense, and insurance expressly to avoid ambiguity and coverage disputes.

Indemnity Scope

Define precise events and parties covered (claims, losses, third-party suits) and whether negligence or willful misconduct is included or excluded.

Defense Obligations

Specify who controls defense, counsel selection, settlement approvals, and reimbursement for defense costs to avoid conflicting obligations.

Insurance Requirements

Require certificates, additional-insured endorsements, policy limits, primary/secondary wording, and waiver of subrogation where appropriate.

Limits of Liability

State per-occurrence and aggregate caps, carve-outs for consequential damages, and whether insurance limits satisfy contractual limits.

Exclusions

List what the indemnitor will not cover (certain punitive damages, preexisting liabilities, or statutory exceptions).

Survival and Termination

Specify which obligations survive termination or expiration and for how long after the agreement ends.

Security and Compliance Considerations

Encryption: AES-256 at rest; TLS 1.2/1.3 in transit
Audit Trail: Timestamped logs and signer attribution
HIPAA Support: BAA available where required
Regulatory Certs: SOC 2 Type II; ISO 27001
FDA/21 CFR: 21 CFR Part 11 support available
Accessibility: WCAG 2.0 Level AA compliance

Step-by-Step: Preparing and Executing the Agreement

A concise sequence helps ensure completeness and enforceability from negotiation through storage.

  • 01
    Review Existing Policies: Confirm current insurance limits and endorsements.
  • 02
    Draft Clear Terms: Specify scope, limits, defense, and notice obligations.
  • 03
    Obtain Certificates: Collect COIs and additional-insured endorsements before performance.
  • 04
    Execute and Record: Have authorized signatories sign and store executed copies securely.

Configuring an Online Completion Workflow

Set up roles, authentication, and document templates to streamline execution and evidence collection.

Field Configuration
Authentication Email link or SMS code; stronger options for high-risk deals.
Notifications Auto-notify insurer and legal counsel on signature completion.
Template Usage Save standard clauses and reuse for consistent wording.
Attachments Require certificate uploads before final signature.

Where Signed Agreements and Certificates Should Be Sent

Route executed agreements and evidence to relevant stakeholders to ensure coverage is verified and obligations are tracked.

  • Send to Insurer: Provide certificate and endorsement evidence to the insurer or broker.
  • Deliver to Counterparty: Give the executed agreement to the counterparty for their records.
  • File with Legal: Store a copy in the corporate contract repository and legal case file.
  • Record Certificate: Attach COIs to the contract record and track renewal dates.

Technical Requirements for Digital Completion and eSubmission

Choose a platform that supports PDF/Word uploads, audit trails, signer authentication, and evidence retention for legal defensibility.

  • Document Formats: PDF and DOCX supported
  • Integrations: Connectors for NetSuite, Salesforce, Google Workspace
  • Authentication: SMS, email link, or KBA options

Common Timeframes and Deadlines to Track

Track notification, certificate delivery, and survival timelines to preserve coverage and claim rights.

Certificate Delivery Deadline:

Require COIs and endorsements before work begins or within a specified pre-start window.

Notice of Claim Timeframe:

Specify how soon a party must notify the indemnitor after discovering a claim.

Defense Notice Requirement:

Require prompt notice to the indemnitor to trigger defense obligations.

Indemnity Survival Period:

State how long indemnity obligations survive after termination or completion.

Renewal and Evidence Dates:

Track policy renewals and request updated COIs before expiration.

Frequent Drafting and Execution Mistakes to Avoid

  • Using vague language about covered claims or parties, which can lead to disputes over whether an event triggers indemnity.
  • Failing to require additional-insured endorsements or waivers of subrogation, leaving the indemnitee without direct insurer protections.
  • Having the wrong legal entity sign (a parent vs. subsidiary) which can render the indemnity unenforceable.
  • Missing or incorrect effective dates, renewal tracking, or failing to attach required insurance certificates before performance begins.

Consequences of an Incomplete or Incorrect Agreement

Contractual Liability: Exposure to uninsured losses
Insurance Denial: Claim coverage may be refused
Legal Costs: Defense and litigation expenses
Regulatory Risk: Fines for noncompliance in regulated industries
Operational Delay: Work may be delayed pending coverage proof
Credit Exposure: Financial strain or insolvency risk

Comparing eSignature Vendor Pricing and Key Capabilities

Basic pricing and feature availability for common eSignature vendors; signNow is listed first per platform comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year No cap No cap No cap

Frequently Asked Questions About Insurance Indemnity Agreements

Answers to common legal, technical, and practical questions encountered when drafting, signing, or enforcing indemnity provisions.


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