Property Details
Complete legal address, parcel or policy identifiers, building type, occupancy, and any unique identifiers that allow precise policy matching and location validation.
A clear, complete inspection record reduces ambiguity in underwriting and claims handling, supports timely decisions, and preserves evidence of pre‑loss condition. Accurate documentation can limit liability, speed approvals, and reduce disputes over coverage or repair responsibility.
Typical users include insurance underwriters, claims adjusters, field inspectors, third‑party vendors, and risk managers involved in property or casualty programs.
The report also serves attorneys, restoration contractors, and reinsurers who require an auditable record of observed facts and supporting media.
A claims manager reviews inspection documents to confirm coverage determinations and settlement authority. They use the report to reconcile field observations with policy language and to direct reserve setting, remediation plans, and potential subrogation actions.
A licensed inspector completes the form on site, records measurements, attaches photos, and certifies findings. Their signature and supporting media create the primary evidentiary record used by adjusters and underwriters for decision making.
Complete legal address, parcel or policy identifiers, building type, occupancy, and any unique identifiers that allow precise policy matching and location validation.
Concise narrative describing condition, damage, probable cause, and safety hazards with standardized checklists to reduce ambiguity and support indexing.
Room and structure measurements, square footage, and key dimensional data used for estimating repair scope and verifying insurer underwriting inputs.
Dated, geotagged photos or video with captions referencing location on the property and visible defect details to support loss assessment.
Suggested repairs, temporary mitigation measures, and priority items that advise claims handling and restoration planning.
Inspector name, license or credential number where applicable, signature, and the inspection date to authenticate the record and establish timing.
Produce ISO‑compatible PDF reports that embed images and an audit trail so files are portable and admissible as evidence in administrative or legal reviews.
Export key fields to CSV or JSON for ingestion into claims systems, enabling analytics, automated triage, and bulk reporting.
Attach geotagged, timestamped images inline with observations to eliminate manual photo matching and preserve chain of custody.
Maintain a complete action log (who, when, what) to demonstrate document integrity and any subsequent edits or supplements.
| Field | Configuration |
|---|---|
| Authentication | Email plus optional SMS code for signer verification |
| Required fields | Policy number, property address, inspection date |
| Attachments | Require at least three photos per major damage area |
| Routing | Automatic send to claims inbox after signature |
Confirm file formats, storage destination, and supported integrations before launching an eInspection workflow.
Ensure the chosen platform supports secure storage, audit trails, and the export formats required by downstream claims and underwriting systems.
Typical target: within 7–14 days of notice of loss
Many programs require completed report within 48–72 hours after inspection
Underwriting or claims review often occurs within 3–5 business days
Retention begins on inspection date or receipt by carrier
Document any re‑inspection requests and expected additional response days
Inspector receives task with policy and contact details
Field visit to document condition and collect media
Signed report, photos, and estimates uploaded
Underwriter or adjuster makes coverage or payment decision
| Criteria | Standard Report | Supplemental Report |
|---|---|---|
| Scope | general condition | targeted damage follow-up |
| Typical use | underwriting and renewal | post-loss claims verification |
| Photo requirement | moderate set | extensive, area-focused |
| Legal reliance | informational | evidentiary support |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Available (premium plan) | Available | Available | Available | Available |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |