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Insurance Insurability Request

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INSURANCE INSURABILITY REQUEST

Use this form to request a preliminary determination of insurability for an applicant. Complete all sections accurately and sign the certification at the end. Submission of this request does not constitute acceptance or issuance of insurance; coverage is effective only upon formal approval and issuance of a policy by the insurer.

Applicant / Insured Information

Date of birth:

Place of birth:

Identification number:

Daytime phone:

Email address:

Policy / Coverage Requested

Policy type requested:

Requested coverage amount:

Requested deductible:

Estimated premium:

Requested effective date:

Requested policy term (months):

Current and Prior Insurance

Is the applicant currently insured with any carrier?

Have any applications been declined, cancelled, or rated in the past 5 years?

Health, Activities and Risk Declarations

Has the applicant ever had or been treated for any of the following? Check all that apply.






Tobacco or nicotine use in the past 12 months:

Does the applicant participate in hazardous activities (e.g., aviation, scuba diving, motor racing)?

Exclusions, Limitations and Underwriting Acknowledgement

The insurer may apply specific exclusions, rating factors, or restrictions based on the information provided and any supplemental investigations. The following are examples of common underwriting exclusions and limitations; this list is illustrative and not exhaustive. Final terms will be set by underwriting and documented in the policy.

  • Pre-existing conditions may be excluded or limited for a specified period.
  • Acts of war, participation in criminal activity, and intentional self-harm are commonly excluded.
  • Hazardous occupations or avocations may be rated or excluded.
  • Fraud, material misrepresentation, or omission may result in rescission of coverage or denial of benefits.

Acknowledgement:

Beneficiary Designation (If applicable)

Relationship:

Share percentage:

Documentation Checklist

Please attach or provide the following, if applicable. Check each item included with this request:





Authorization and Certification

I certify that the information provided in this request is true, complete, and accurate to the best of my knowledge. I understand that any material misrepresentation or omission may void coverage or be grounds for rescission. I further understand that this request is for underwriting purposes only and does not bind the insurer to issue a policy.

I authorize any physician, medical practitioner, hospital, clinic, insurance company, employer, or other entity that has records or knowledge of me or my health to release to the insurer or its representatives any such information for the purpose of underwriting, rate setting, and claim investigation. I understand that a copy of this authorization shall be as valid as the original.

I consent to release of information to reinsurers and to relevant affiliates as required for underwriting. I understand that the insurer may request additional information and that final acceptance and terms remain subject to underwriting review. I acknowledge receipt of a privacy notice describing how personal information may be used and shared in connection with this request.

Printed name:

Signature:

Date:

By signing above, the applicant certifies under penalty of perjury that the information provided is true and authorizes the insurer to rely upon this request and any attachments as if made in a formal application. The applicant understands that false statements may be subject to civil or criminal penalties where applicable.

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What an Insurance Insurability Request Is and When it's Used

An Insurance Insurability Request is a formal document used to collect the information an insurer or underwriter needs to decide whether to issue, modify, or reinstate coverage. It commonly gathers applicant identification, coverage sought, medical and occupational history, authorizations to obtain records, and any prior claims or policy details. Insurers, brokers, and third-party administrators use the request during new business underwriting, reinstatement reviews, and when an applicant triggers additional underwriting requirements. The form may be signed electronically where permitted and retained as part of the underwriting file.

Why the Insurance Insurability Request Matters

The request centralizes facts underwriters need to assess risk, document applicant consent to records retrieval, and create a defensible underwriting decision. Accurate forms reduce processing time, limit follow-up requests, and support regulatory compliance for data handling and record retention.

Why the Insurance Insurability Request Matters

Who typically prepares and completes this request

The form is used by several parties involved in insurance placement and review.

  • Insurers and underwriters who evaluate eligibility and pricing for new or changed coverage.
  • Insurance agents and brokers who gather applicant information and submit requests to carriers.
  • Third-party administrators or employers managing group coverage, benefits enrollment, and reinstatement reviews.

Each party has specific responsibilities: applicants must provide truthful responses and authorizations; submitting parties must ensure completeness and lawful handling of personal health information.

Core sections you'll find on a professional request

A complete Insurance Insurability Request organizes applicant data, permissions, risk details, and processing notes so underwriters can make consistent decisions and maintain an audit trail.

Applicant Details

Full legal name, DOB, contact, and identifying numbers used to match records and verify identity during underwriting and records retrieval.

Medical History

Summary of diagnoses, current treatments, medications, and providers to help determine medical risk and need for supplemental investigations.

Authorization

Explicit consent to obtain medical, prescription, or DMV records; must include signature and scope to satisfy privacy regulations.

Coverage Details

Requested policy type, limits, effective date, and existing coverage to determine net exposure and exclusions.

Risk Attestation

Declarations about hazardous activities, travel, or occupation that materially affect underwriting and pricing.

Underwriting Notes

Carrier use-only field for investigative findings, request status, required exams, or recommended rating actions.

Step-by-step: completing and submitting the request

Follow this sequence to collect, authenticate, and transmit the request to underwriting with a clear audit trail.

  • 01
    Prepare Documents: Gather IDs, medical history, and prior policy information.
  • 02
    Complete Fields: Enter all required data using specified formats.
  • 03
    Obtain Authorizations: Have applicant sign privacy and records release forms.
  • 04
    Submit to Underwriter: Send form and attachments, confirming receipt and tracking.

How to set up an online workflow for these requests

Configure a repeatable digital workflow so each request follows the same validation, authentication, and routing rules.

Field Configuration
Authentication Method Email link, SMS code, or identity verification for high-risk cases
Conditional Fields Show additional medical fields when a prior condition is disclosed
Audit Trail Capture timestamps, IP, and signer authentication method
Delivery Options Route to underwriter, broker, and appraisal team automatically

Typical document routing and processing flow

A consistent handoff reduces errors. The flow below outlines the core processing steps from intake to underwriting decision.

  • Upload Document: Submit completed request and attachments to the platform.
  • Assign Signers: Designate applicant, agent, and carrier reviewers with roles.
  • Sign & Authenticate: Collect signatures and record authentication evidence.
  • Route to Underwriter: Deliver final packet with audit trail for review.

Technical requirements and common integrations

Platforms used to collect and submit these requests should support secure storage, audit trails, and common integrations for records retrieval.

  • Supported Formats: PDF, DOCX and structured data exports
  • Integrations: CRM, claims, and document stores (e.g., Salesforce, NetSuite)
  • Authentication: Email, SMS, KBA or advanced identity checks

Ensure the platform can produce a detailed certificate of completion and maintain audit data for the required retention period; verify HIPAA or other industry-specific addenda when handling protected health information.

Typical timelines and processing expectations

Processing times vary by carrier and whether medical records are required; plan for both fast-track and extended workflows.

Initial Intake Review:

Typically 3–7 business days for data completeness checks.

Medical Records Retrieval:

Usually 2–6 weeks depending on provider response times.

Underwriting Decision:

Often 7–30 days after receipt of all necessary records.

Reinstatement Processing:

May require 15–45 days including underwriting and medical underwriting.

Appeals or Additional Info:

Expect an additional 30 days for secondary reviews.

Common mistakes that slow or invalidate requests

  • Incomplete authorizations that do not specify scope or duration causing providers to refuse records release.
  • Mismatched names or dates of birth between ID and records that prevent automated matching and require manual intervention.
  • Failing to disclose material medical or occupational history which can lead to rescission or denial.
  • Using unsecured channels to transmit PHI, creating HIPAA compliance and breach notification obligations.

Consequences of errors or noncompliance

Application Void: Material misrepresentation may void coverage
Processing Delay: Incomplete forms delay underwriting decisions
Records Denied: Missing authorizations block medical retrieval
Signature Dispute: Improper signing can invalidate consent
HIPAA Violation: Improper PHI handling risks regulatory fines
Legal Exposure: Carrier may face contractual or statutory claims

Security and compliance controls to look for

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Tamper-evident logs and certificate of completion
BAA Support: Business Associate Agreement available for HIPAA
Regulatory Standards: SOC 2 Type II, ISO 27001, 21 CFR Part 11
Access Controls: Role-based access and MFA options
Retention Controls: Secure archival and deletion policies

eSignature provider pricing and capability snapshot

Compare common plan attributes for high-volume or regulated Insurance Insurability Requests. signNow is listed first per vendor table conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about Insurance Insurability Requests

Answers to common questions about electronic signatures, authorizations, notarization, and correcting submitted information.


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