Applicant Data
Full legal name, date of birth, SSN/TIN, mailing and residential addresses, phone and email for identity verification and tax reporting.
A clear, complete intake application reduces underwriting delays, lowers data-entry errors, and documents applicant intent and consent. Accurate collection of medical authorizations and beneficiary information protects both the insurer and the applicant while supporting regulatory compliance under ESIGN and state recordkeeping rules.
Roles may vary by insurer—digital workflows can allow applicants to complete the form directly while agents monitor progress.
Full legal name, date of birth, SSN/TIN, mailing and residential addresses, phone and email for identity verification and tax reporting.
Product choice, face amount, premium frequency, riders, and payment method to guide underwriting and premium calculations.
Primary and contingent beneficiary names, relationships, percent allocations, and contact details for proper claims routing.
High-level health questions, current medications, tobacco use, and authorization for medical records or paramedical exams.
Fraud, replacement, privacy, and consumer consent language required by state law and federal statutes.
Applicant and agent signature blocks, dated and including signer role, authentication method, and witness or notarization fields if needed.
| Field | Configuration |
|---|---|
| Authentication Level | Email link, SMS code, or stronger KBA based on risk tier. |
| Field Validation | Require formats for DOB and SSN; enforce required fields. |
| Conditional Logic | Show medical follow-ups only if certain answers are checked. |
| Integrations | Connect to CRM, MIB, or underwriting systems for auto-routing. |
Ensure your platform preserves a complete audit trail, supports required security controls, and complies with applicable privacy laws.
Submit promptly upon client agreement to avoid rate or eligibility changes.
Often scheduled within 14–30 days of application receipt depending on vendor availability.
Typical first-pass review in 5–10 business days for straightforward cases.
Agent signature and any replacement notices should be completed at signing time.
Policies commonly include a two-year contestability clause for material misstatements.
All required fields completed and applicant has signed.
Tax and ID checks cleared or flagged for follow-up.
Risk assessment complete with medical records and exam results.
Binding confirmation and first premium collection processed.
They moved to online intake for faster execution and compliance
Clinic workflows required dependable signatures for sensitive forms
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | Varies | Varies |