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Insurance No Known Losses Form

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INSURANCE NO KNOWN LOSSES FORM

Use this form to provide a formal declaration that, as of the date indicated below, the insured has no known losses, claims, incidents, potential claims, or circumstances that could reasonably be expected to give rise to a claim under the policy(ies) identified herein. Complete all fields, sign and date the certification. False statements may be subject to denial of coverage and may have civil or criminal consequences.

Applicant / Insured Information

Individual    Corporation    LLC    Partnership    Other

Policy Details

Policy Period: From to

Coverage Types (check all that apply)

General Liability    Property / Commercial Property    Automobile / Fleet    Professional Liability / E&O
Workers' Compensation    Cyber Liability    Umbrella / Excess

Statement of No Known Losses

As of , the undersigned certifies the following under penalty of law:

1. The insured has no known losses, claims made, incidents reported, or circumstances that could reasonably be expected to give rise to a claim under the policy(ies) identified above:
I certify NO KNOWN LOSSES OR POTENTIAL CLAIMS EXIST

2. There are no pending notices of claim, lawsuits, administrative proceedings, or demands that relate to the exposures covered by the policy(ies):
I certify NO PENDING ACTIONS OR DEMANDS

Material Change / Reporting Obligation

The insured warrants that no material change in the risk described in the policy(ies) has occurred since the policy inception date, other than as disclosed in writing to the insurer. The insured agrees to promptly notify the insurer in writing of any event, circumstance, claim, potential claim, or other matter that arises after the date of this certification which could reasonably give rise to a claim under the policy(ies).

Exclusions / Limitations

This declaration does not change, amend, or waive any term, condition, exclusion or limitation of the policy(ies). The insurer retains all rights to investigate any reported matter and to apply policy provisions, including coverage defenses, exclusions, and limits, as permitted by law and contract.

Beneficiary / Payee Information (if applicable)

Primary Beneficiary Name:    Relationship:    Percentage:

Contingent Beneficiary Name:    Relationship:    Percentage:

Certification and Authorization

I, the undersigned, certify that I am authorized to make this declaration on behalf of the insured identified above. I represent that the statements made herein are true and complete to the best of my knowledge and belief. I understand that this certification is a material representation upon which the insurer may rely in determining rights and obligations under the policy(ies). I further acknowledge that failure to disclose known losses or circumstances may result in denial of coverage, rescission of the policy, premium adjustments, or other remedies available under law or contract.

I authorize the insurer, its representatives and agents to make any inquiries necessary to verify the statements contained in this form, including but not limited to claims history inquiries, and I agree to cooperate in any investigation of matters reported or discovered.

Applicant / Authorized Representative:

Title (if signing for entity):

Signature:

Date:

Enter text✕

What the Insurance No Known Losses Form Is

The Insurance No Known Losses Form is a signed declaration used by applicants or insured entities to state that, as of a specified date, they have no knowledge of incidents, claims, or circumstances likely to produce a covered loss. Carriers use the form during application, underwriting, and renewal to verify exposure and set terms. Accurate statements support proper risk classification and premium calculation; material misstatements can lead to claim denials, rescission, or adjustments to coverage. The form commonly appears for commercial property, general liability, and certain specialty lines.

Why this Form Matters for Underwriting and Recordkeeping

A clear, dated attestation reduces ambiguity during underwriting, documents the applicant's knowledge at a point in time, and helps insurers determine terms and pricing. It provides a reproducible record for audits and supports consistent decision-making across renewal cycles.

Why this Form Matters for Underwriting and Recordkeeping

Who Typically Completes or Requests the Form

Typical users include insured businesses, risk managers, brokers, and underwriting staff who need a formal statement before binding or renewing coverage.

  • Commercial policyholders completing underwriting questionnaires and attesting to absence of prior or pending claims.
  • Insurance brokers submitting client information and supporting attestations during placement or renewal negotiations.
  • Underwriting teams requiring a dated confirmation to finalize risk assessments and premium determinations.

Keep a signed copy in both the insured's file and the broker's or insurer's submission records to support future inquiries or audits.

Step-by-Step: Completing and Submitting the Form

A concise sequence ensures accurate completion, valid execution, and timely delivery to the requesting insurer or broker.

  • 01
    Gather Records: Assemble policy info, claim history, and supporting documents.
  • 02
    Complete Form: Answer each field fully; use MM/DD/YYYY for dates.
  • 03
    Sign & Date: Authorized signer signs with full legal name and title.
  • 04
    Submit: Deliver to insurer or broker per their stated method and retain a copy.

Where to Send the Completed Form and Typical Routing

Routing depends on the carrier or broker; use the insurer's preferred submission channel to ensure the attestation attaches to the correct underwriting file.

  • To Broker: Email or upload to the broker's submission portal.
  • To Insurer: Attach to the application or submit via insurer web portal.
  • By Mail: Some carriers still accept signed paper copies by postal mail.
  • Via eSignature: Sign electronically and deliver a certified PDF with an audit trail.

Online Workflow Settings for Automation and Compliance

Configure an online workflow to auto-populate fields, require signer authentication, and route completed Insurance No Known Losses Forms to underwriting and archive storage.

Field Configuration
Upload Document Accept PDF or DOCX file types
Auto-fill & Templates Use templates and Magic fields for repeat data
Authentication Email link, SMS code, or two-factor option
Routing & Storage Sequential routing; store signed PDF with audit trail

Platform and Integration Considerations for eSubmission

Electronic submission requires a platform that supports secure signing, audit trails, and the file formats accepted by the insurer.

  • File Formats: Supports PDF, DOCX, and Excel
  • Integrations: Salesforce, NetSuite, and Microsoft 365
  • Authentication: Email, SMS code, and SSO options

Timing Expectations and Processing Windows

Understand common insurer and broker timelines so the attestation does not delay binding, renewal, or claims handling.

At Application:

Provide the form with the initial insurance application; delays can slow underwriting.

At Renewal:

Often requested annually at renewal; submit before the renewal date.

Upon Request:

Respond to insurer inquiries typically within 14–30 days to avoid underwriting holds.

Underwriting Review:

Insurers commonly allow 7–21 business days for processing and verification.

Recordkeeping:

Retain signed form per company policy and insurer requirements.

Common Preparation Mistakes to Avoid

  • Leaving key fields blank or writing 'see file' without attaching supporting records leads to underwriting follow-up and delays.
  • Entering inconsistent names or policy numbers causes routing errors and may disconnect the attestation from the correct risk file.
  • Using ambiguous language for material facts or claims history invites reinterpretation and possible rescission disputes later.
  • Failing to confirm signer authority or provide written broker authorization can render the attestation unacceptable to the carrier.

Consequences of Incorrect or Misleading Statements

Coverage Denial: Insurer may deny future claims
Rescission Risk: Policy voided for material misstatement
Claim Delay: Investigations can delay payments
Regulatory Penalties: Fines in regulated sectors possible
Tax Consequences: Backup withholding 24% in tax contexts
Reputational Damage: Broker and carrier relationships harmed

Who Has Authority to Sign

Company Officer

A corporate officer or authorized representative should sign when attesting for an entity. The signer must have authority to bind the company, print their title, and supply contact information; insurers may request documentation proving that authority before accepting the attestation.

Insurance Producer

A licensed broker or producer may complete and submit the form on behalf of a client only when the insured provides written authorization. Producers must include their license details and client authorization; carriers often require direct insured signature for material attestations.

eSignature Pricing and Key Capabilities for Form Submission

Compare core pricing and capability dimensions relevant to completing and delivering Insurance No Known Losses Forms; signNow is listed first for direct comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year No cap No cap No cap

How Organizations Use Digital Attestations in Practice

These examples illustrate how digital attestations reduce manual work, create auditable records, and help speed underwriting decisions.

Optica Ventures

Optica Ventures used an eSignature workflow to collect no-known-loss attestations across multiple properties during portfolio renewals.

  • This reduced back-and-forth with underwriters and cut collection time.
  • Brian Fitzgibbons, COO, observed the interface improved customer completion rates and helped maintain a clear audit trail for underwriting and audits, reducing administrative delays and improving documentation consistency.

Martin Properties

Martin Properties digitalized property attestations for lease renewals and insurer requests to avoid onsite signatures.

  • Signatures returned faster and reliably.
  • Tim Martin, Founder, said online processing enabled compliant execution on mobile or offline, streamlined carrier submission, and ensured consistent retention of signed forms for audits and future underwriting, cutting time spent on manual follow-up.

Practical Tips to Ensure Accurate, Accepted Attestations

Adopt these practices to improve the accuracy of declarations, speed carrier acceptance, and reduce the risk of later disputes or coverage issues.

Verify Identity and Authority
Confirm the signer is authorized and can bind the organization; obtain evidence of authority or a board resolution when necessary and record the signer's title and contact details on the form.
Use Consistent Identifiers
Enter legal names, policy numbers, and addresses consistently across all documents; discrepancies cause matching errors and delay underwriting or claim processing.
Attach Supporting Documentation
When referencing claim history or inspections, attach brief supporting records or logs; insurers are more likely to accept a short, verifiable record than vague summaries.
Confirm Carrier Acceptance of eSignatures
Before sending electronically, confirm the insurer accepts the chosen eSignature method, any required authentication strength, and whether a notary or witness is needed for acceptance.

Security and Compliance Features to Protect the Form

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trails: Detailed timestamps, IP addresses, and action logs
HIPAA BAA: Available; required for PHI workflows
Authentication: Email, SMS code, KBA, and SSO options
Access Controls: Role-based permissions and user management
Data Privacy: GDPR-compliant controls and EU-U.S. framework

Frequently Asked Questions about the Insurance No Known Losses Form

Answers to common questions about validity, signatures, notarization, mistakes, and retention for the Insurance No Known Losses Form.


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