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Insurance No Loss GL Form

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INSURANCE NO LOSS GENERAL LIABILITY (GL) FORM

Client Name:    Insured Name (if different):

Applicant / Insured Information

Policy Details

Insurance Company:    Policy Number:



Coverages (Check all that apply)






Exclusions and Known Exceptions

Check if there are no known exclusions affecting the coverage described above:

No Loss Declaration

By signing below the undersigned hereby certifies that, during the policy period indicated above, there have been no occurrences, incidents, claims, suits, notices of circumstance, or demands made against the insured that would give rise to liability under the General Liability coverage afforded by the referenced policy, whether such matters arose from insured operations, products, premises, or completed operations.

The undersigned further certifies that no loss runs, claims histories, or other records held by the insured, its brokers, or representatives disclose any paid claims, open claims, or reserves attributable to the policy period stated above, except as disclosed in writing on this form.

Are there any incidents or potential claims that were reported to any insurer, broker or third party but did not result in a claim being opened?  

Documentation Checklist

Please indicate which documents accompany this declaration:




Beneficiary / Payee Designation (For Return Premium or Notices)

Name:    Relationship:

Payable Percentage:    Mailing / Remittance Address:

Certification and Authorization

I certify, under penalty of law, that the information provided herein is true, correct and complete to the best of my knowledge. I authorize the insurer and its representatives to verify any information contained in this form, to obtain loss history, and to rely upon this certification for underwriting, rating, renewal, or endorsement decisions. I acknowledge that intentional misrepresentation or omission of material facts may result in denial of coverage, rescission, or other remedies as permitted by law and policy terms.

I further understand that this No Loss Declaration does not alter, amend, or extend any policy terms, conditions, endorsements or exclusions unless reflected in a formal written endorsement issued by the insurer.

Insured Name:

Signature:

Date:

Enter text✕

What the Insurance No Loss GL Form Is and when it’s used

The Insurance No Loss GL Form is a written attestation used to confirm that a named insured has not experienced general liability losses during a specified reporting period. Insurers, brokers, and certificate holders request this document to verify loss history before issuing, renewing, or endorsing coverage. The form typically identifies the insured, policy details, a clear no-loss statement covering the defined period, and an authorized signature attesting to accuracy. It serves as a record for underwriting decisions and can affect premium, terms, and the availability of certain endorsements.

Why this form matters to insurers, brokers, and certificate holders

A clear No Loss GL Form reduces underwriting friction and documents the absence of reported claims for a stated period, helping underwriters set premiums and insurers confirm exposure. It creates a dated, signed record that supports coverage decisions and can be attached to certificates or policy files.

Why this form matters to insurers, brokers, and certificate holders

Who commonly completes or requests this form

Typical users include insurance brokers, risk managers, and the named insured completing attestations for underwriting or certificate issuance.

  • Insurance broker requesting verification from a client prior to issuing a certificate of insurance.
  • Risk manager confirming loss-free status for a contract or vendor relationship.
  • Named insured submitting an attestation to an insurer as part of renewal documentation.

Authorized signers and their typical roles

Company Officer

A C-suite or authorized officer (CEO, CFO, COO) often signs for corporations; their signature attests corporate knowledge of claims history and binds the company to the representation in the document.

Insurance Broker

A licensed broker or agent may complete and sign when authorized by the insured; the broker should note the source of information and retain evidence of client consent and verification.

Security and compliance data to record with the form

Encryption: TLS 1.2/1.3 in transit
At Rest: AES-256 encrypted storage
Certifications: SOC 2 Type II available
HIPAA: BAA required for PHI
21 CFR Part 11: Supported for regulated records
Audit Trail: Complete signed event log

Key legal and administrative risks to avoid

False attestation: Potential rescission or denial
Missing signature: Document may be invalid
Incorrect dates: Coverage window ambiguity
Incomplete policy data: Underwriting delays
Unauthorized signer: Non-binding attestation
Poor retention: Compliance gaps and disputes

Common preparation mistakes to watch for

  • Using a handwritten signature without a date or printed name, which creates ambiguity about signer identity and timing.
  • Providing incomplete policy numbers or insurer names that prevent the carrier or certificate holder from verifying coverage.
  • Stating vague periods such as 'last year' rather than precise MM/DD/YYYY ranges, causing underwriting confusion.
  • Failing to confirm signer authority or attach evidence of delegated signing rights, which can lead to disputes.

Step-by-step: completing the Insurance No Loss GL Form

Follow this sequence to prepare a complete, verifiable No Loss GL Form suitable for underwriting and certificate files.

  • 01
    1. Identify Parties: Enter insured and insurer names exactly.
  • 02
    2. Specify Period: Use MM/DD/YYYY start and end dates.
  • 03
    3. State Attestation: Declare no reported general liability losses.
  • 04
    4. Sign and Date: Authorized signer prints name, signs, and dates.

Where to send or file the completed form

Choose a routing method that preserves the signed record and makes verification straightforward for underwriters and certificate holders.

  • To the Insurer: Send to underwriting or your carrier contact for file attachment.
  • To the Broker: Deliver to your broker for certificate issuance or renewal processing.
  • To Certificate Holder: Provide a signed copy to the requesting party if required by contract.
  • Claims Department: Retain a copy in claims files for future verification if asked.

How to configure an online No Loss form workflow

Set up a repeatable digital workflow to improve accuracy, tracking, and ease of retrieval for recurring attestations.

Field Configuration
Insured Name Required text field with exact-match validation
Policy Number Required field, single-line, pattern validation
Coverage Dates Date pickers with MM/DD/YYYY format
Signature eSignature field with audit trail enabled

Digital signing and file format considerations

Use platforms that preserve audit trails, support common file formats, and meet compliance requirements relevant to your industry.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • File Types: PDF, DOCX, XLSX supported
  • Authentication: Email, SMS code, or advanced methods

Timing: when to request, complete, and retain the form

Timing depends on the transaction; plan to produce a signed No Loss GL Form whenever coverage is requested, renewed, or contractually required.

At Policy Renewal:

Provide current no-loss statement with renewal submissions.

Upon Certificate Request:

Deliver to the requesting party before certificate issuance.

After Material Change:

Update attestation within a reasonable period after exposure changes.

For Contracts:

Provide as required by contract timelines or prior to performance start.

Record Retention:

Retain the signed form per your document retention policy.

eSignature vendor pricing and feature snapshot relevant to this form

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
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Bulk Send Yes (premium) Depends by plan Depends by plan Depends by plan Depends by plan
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Primary components of a professional Insurance No Loss GL Form

A complete form contains specific data elements that enable verification, reduce underwriting questions, and create a defensible record.

Insured Details

Legal entity name, DBA, address, and contact information to match policy records and enable carrier verification.

Carrier Information

Full insurer name, policy number, and agent/broker contact to permit direct confirmation of coverage status.

Coverage Limits

Stated general liability limits and any endorsements that could alter exposure or coverage applicability.

No Loss Statement

Clear, unambiguous sentence confirming no reported GL claims during the defined period, without qualifying language unless required.

Effective Period

Explicit start and end dates for the attestation period using MM/DD/YYYY format for clarity.

Attestation and Signature

Printed name, title, signature, date, and contact info of the authorized signer to establish accountability.

Download, export, and file formats for signed forms

Preserve the signed record in formats that support tamper evidence, long-term retention, and easy sharing with insurers or certificate holders.

PDF/A Export

Use PDF/A for archival; preserves appearance and embeds metadata for long-term storage and compliance.

Signed PDF

Provide a tamper-evident signed PDF with an audit trail showing timestamp, signer identity, and IP address.

DOCX Source

Keep an editable DOCX copy for internal updates but store signed versions as PDF for legal certainty.

Secure Storage

Store signed files in encrypted cloud storage with access controls and versioning for audit readiness.

Frequently asked questions about the Insurance No Loss GL Form

Answers to common questions on validity, signatures, and retention to help you avoid processing delays and compliance gaps.


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