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Insurance SLIP Proposal

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INSURANCE SLIP PROPOSAL

Proposer / Insured

Date of Birth:

Intermediary / Broker

Risk Description

Provide a clear, complete description of the subject-matter to be insured, including location, use, and any protective measures in place. Material facts that influence acceptance and terms must be disclosed.

Policy Terms Proposed

Policy Type:

Policy Period Commencing:   to  

Proposed Coverages

Please indicate coverages required. Tick all that apply. Additional coverages must be expressly stated and documented.

Property Damage / Fire & Perils
Theft / Burglary
Third Party Liability
Business Interruption / Consequential Loss
Public Liability / Employers' Liability
Contents and Stock
Other (specify below)

Exclusions (Standard and Noted)

The following exclusions are customary and will apply unless specifically extended in writing: war and civil commotion; nuclear hazard; wilful misconduct; losses knowingly concealed at inception; any loss arising from dishonest or fraudulent acts of insured principals not disclosed. Any deviation from standard exclusions must be declared and agreed in writing by underwriters.

I acknowledge the standard exclusions above and declare that no requested extension of cover has been omitted from this Proposal.

Loss & Claims History

Beneficiary Designation

Designate payee(s) for claim proceeds where applicable. Percentages must total 100% where multiple beneficiaries are named.

Attachments & Documentation

Please indicate which supporting documents are included with this Proposal.

Prior policy schedule(s)/loss runs
Photographs / survey reports
Financial statements (if requested)
Safety / risk management reports
Other documents attached

Declaration and Warranty

The proposer warrants that the information contained in this Proposal is true, complete and correct to the best of the proposer’s knowledge and belief, and that no material facts that would influence the acceptance or assessment of risk have been withheld. The proposer acknowledges that any misrepresentation or omission of material fact may entitle the insurer to void cover from inception or exercise other remedies available under law and policy terms.

The proposer authorizes the disclosure and exchange of information necessary for underwriting, risk assessment, claims handling, and fraud prevention with reinsurers, legal advisors, and other insurers where reasonably required. The proposer further agrees that all statements made in this Proposal shall form the basis of any policy issued.

I certify that I have read and understood the Declaration and Warranty above and that the information provided is complete and accurate.

Acknowledgement

The submission of this Proposal does not bind the proposer or any insurer to accept cover. Coverage, terms, and limits are subject to underwriting approval and issuance of a policy or slip by the insurer(s). Any agreed terms must be confirmed in writing. Premiums, endorsements and warranties will be as set out in the policy documentation.

Applicant Name:

By:

Date:

Enter text✕

What an Insurance SLIP Proposal Is and when it’s used

An Insurance SLIP Proposal is a structured submission that summarizes risk details, requested coverages, limits, premiums, and underwriting information for an insurer or broker to evaluate. Typically created by a broker or risk manager, the slip consolidates insured details, risk descriptions, exposures, prior loss history, and any special terms the carrier must consider. The document acts as the formal basis for underwriting decisions, quotation generation, placement instructions, and policy wording when coverage is bound.

Why a clear SLIP Proposal matters to carriers and brokers

A precise SLIP Proposal speeds underwriting review, reduces follow-up requests, and improves quote accuracy by presenting the insurer with consistent risk and premium data.

Why a clear SLIP Proposal matters to carriers and brokers

Who completes and who relies on the Insurance SLIP Proposal

Typical users prepare and review the slip to move a risk from inquiry to quotation and binding.

  • Brokers and producers responsible for gathering risk data and submitting placement requests to multiple carriers.
  • Underwriters at insurance carriers who use the slip to assess risk, price coverage, and set policy terms.
  • Risk managers or insureds who must confirm exposures, limits, and special endorsements before accepting a quote.

Accurate completion reduces iterative queries between broker and carrier and supports faster binding decisions.

Signatory roles and responsibilities

Authorized Signatory

A company officer or delegated representative (CEO, CFO, or named designee) who can legally bind the insured to terms. Their signature confirms acceptance of coverage terms and premium obligations and may trigger policy inception.

Producer / Broker

An appointed insurance broker or producer who submits the slip, coordinates supporting documents, discloses prior losses, and signs where broker attestation is required; the broker also tracks communication and evidence of placement.

Core elements to include in a professional SLIP Proposal

A complete proposal contains standardized components so underwriters can quickly evaluate exposure and price coverage; missing items cause delays or conditional quotes.

Cover Page

Single-page summary with insured name, broker contact details, line(s) of insurance requested, and submission date to orient underwriters.

Insured Details

Legal entity name, DBA, address, FEIN or TIN, primary contact, operations description and any subsidiaries or affiliated entities that carry exposures.

Risk Description

Concise statement of operations, locations, values at risk, limits sought, and per-location schedules or aggregate exposures when applicable.

Loss History

Recent claims summary, open loss reserves, and loss runs for the prior five years if required by the carrier for accurate pricing.

Coverage & Limits

Requested coverage parts, specific limits, deductibles, endorsements, and any sub-limits or coinsurance that affect premium calculation.

Premium & Terms

Proposed premium, payment terms, binding conditions, effective date, and any special underwriting conditions or prior carrier declinations.

Step-by-step: preparing and submitting the SLIP Proposal

Follow these steps in order to ensure the proposal is complete, consistent, and ready for underwriting review.

  • 01
    Gather Data: Collect exposures, values, and loss runs.
  • 02
    Populate Slip: Enter insured and coverage details precisely.
  • 03
    Attach Documents: Upload loss runs, schedules, and endorsements.
  • 04
    Send to Carrier: Submit via carrier portal or secure eSignature link.

Online workflow settings for digital SLIP submission

Configure these fields when setting up an eSubmission to control auth, routing, and retention automatically.

Field Configuration
Authentication Email link or SMS OTP depending on carrier requirements
Routing Order Sequential signer order: Broker > Insured > Underwriter
Notifications Enable signer reminders and completion alerts
Document Storage Store signed slips in secure folder with versioning

Where to send the completed Insurance SLIP Proposal

Identify the correct destination based on carrier instructions, broker agreements, or the company’s placement protocol.

  • Underwriter: Primary reviewer for risk and pricing
  • Broker File: Keeps master copy for placement documentation
  • Insured: Signed copy retained by policyholder
  • Regulatory Filings: If required, file slips per carrier guidance or state regulation

Digital delivery options and technical considerations

Choose a delivery method that meets carrier authentication and document retention standards.

  • File Formats: PDF, DOCX supported
  • Authentication: Email link, SMS OTP, or KBA
  • Integrations: CRM and cloud storage connectors

Ensure the platform you use supports the required audit trail, secure storage, and any carrier-specific authentication.

Supporting features that improve proposal processing

Use these features to standardize submissions, reduce manual errors, and keep a clear record of all actions taken on the slip.

Download Options

Export completed slips as PDF/A or DOCX for archival and carrier delivery; PDF/A is preferred for long-term preservation and legal reproducibility.

Audit Trail

Record timestamps, IP addresses, and signer events to demonstrate intent and attribution for underwriting and compliance purposes.

Reusable Templates

Create prefilled templates for common risk classes to speed submission and reduce field-entry errors across similar accounts.

Attachments

Attach loss runs, inspection reports, schedules, and endorsements as discrete files so underwriters can review source materials efficiently.

Common deadlines and timing expectations for SLIP proposals

Timelines vary by carrier and line of business; track critical dates to avoid coverage gaps or late binding.

Submission to Underwriter:

Typically immediate; allow 1–5 business days for initial response

Requested Effective Date:

Use MM/DD/YYYY; carrier may require a minimum lead time

Premium Payment Due:

Due upon binding or per agreed payment schedule

Binding Deadline:

Per broker agreement or carrier quote terms

Cancellation Notice:

Follow policy or state law notice periods for termination

Notarization and witness authentication steps when required

Some endorsements or premium finance agreements may require notarization or witness signatures; follow these steps for valid execution.

01

Confirm Requirement

Verify whether the carrier or state requires notarization or witness attestation

02

Choose Method

In-person notary or Remote Online Notarization (RON) if permitted

03

Prepare ID

Signer must present government ID for identity proofing

04

Record Session

For RON, retain audio-video per state rules

05

Witness Presence

If required, ensure witness signature order and presence

06

Notary Acknowledgement

Obtain notary stamp and signature or RON certificate

07

Attach Notarial Record

Add notary acknowledgement and journal entry to the file

08

Verify Acceptance

Confirm carrier will accept remote notarization if used

Common mistakes to avoid when preparing a SLIP Proposal

  • Incomplete loss history or missing dates that force underwriters to request additional documentation and delay quotation.
  • Inconsistent entity names or incorrect Taxpayer Identification Numbers that can trigger backup withholding or reporting errors.
  • Vague risk descriptions or omitted exposures that produce conditional or limited quotes from carriers.
  • Attaching unreadable scans or mismatched supporting documents that lead to manual follow-up and slower placement.

Consequences of incorrect or incomplete submissions

Late Submission: May result in declined coverage
Coverage Denial: Undisclosed exposures risk claim denial
Tax Reporting: Mismatched TINs can trigger backup withholding
Regulatory Fines: Noncompliance with filing rules may attract penalties
Reputational Harm: Repeated errors reduce carrier willingness to quote
Invalid Signature: Unsigned or unauthenticated slips may be unenforceable

eSignature vendor comparison for Insurance SLIP Proposal workflows

High-level pricing and capability comparison to consider when selecting an eSignature provider for slip submissions; signNow appears first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs: common questions about the Insurance SLIP Proposal

Answers to frequent questions about e-signing, notarization, supporting documents, and post-submission corrections.


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