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Insurance Statement of Insurability

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INSURANCE STATEMENT OF INSURABILITY

Applicant Information

Applicant Name:

Date of Birth:    Place of Birth (City, State):

Social Security Number (last 4 digits):    Telephone:    Email:

Policy and Coverage Requested

Requested Coverage Amount: $    Requested Deductible: $

Proposed Policy Period From: To:

Coverage Selections

Life Insurance
Disability Income
Critical Illness
Accidental Death Benefit
Long-Term Care Rider
Other:

Health and Medical History

Height:    Weight:    Current Smoker/Tobacco Use: Current   Former   Never

Heart disease, heart attack, angina, or stroke
Cancer or malignant tumor
Diabetes or endocrine disorder
Mental health or substance abuse disorder
Kidney, liver or gastrointestinal disease
Respiratory disease (including COPD/asthma)
Other serious medical condition:

Occupational and Hazardous Activities

Occupation:

Aviation (other than fare-paying passenger)
Commercial marine or offshore work
Rock climbing, racing, mountaineering
Other hazardous avocation:

Beneficiary Designation

Exclusions, Notices and Authorizations

The insurer may deny, limit or rescind coverage for misrepresentations or omissions material to the risk. I understand that coverage applied for will be subject to the insurer's underwriting and approval, and that any benefits will be paid only in accordance with the terms and conditions of the policy issued.

Authorization: I authorize any licensed physician, medical practitioner, hospital, clinic, pharmacy benefit manager, insurer, consumer reporting agency, and other individuals or organizations to disclose to the insurer or its reinsurers any medical or other information about me that relates to the underwriting of insurance. I further authorize the insurer to obtain medical records and investigative consumer reports and to disclose information to reinsurers and other insurers as needed for underwriting and claims administration.

A photocopy or electronic reproduction of this authorization shall be as valid as the original. This authorization shall remain valid for a period necessary to complete underwriting and claim evaluation, and for any period required by applicable law.

Fraud Warning: Any person who knowingly presents false information or omits material facts in an application for insurance may be subject to criminal or civil penalties, including but not limited to fines, imprisonment, and denial of benefits.

Declaration and Certification

By signing below I certify that the statements and answers in this Statement of Insurability are full, complete and true to the best of my knowledge and belief. I understand that any material misrepresentation or omission may result in denial of coverage, rescission of coverage, or adjustment of benefits. I agree that this Statement of Insurability shall form part of any policy issued in reliance upon it.

I acknowledge receipt of any required preliminary disclosures and understand that coverage will not be effective until the insurer has approved the application and the first premium, if required, has been accepted in accordance with the insurer's rules.

Applicant Printed Name:

Applicant Signature:

Date:

Enter text✕

What the Insurance Statement of Insurability Is

An Insurance Statement of Insurability is a written declaration an applicant provides to an insurer describing current health status, medical history, and factors relevant to underwriting. Carriers use the form to evaluate risk, determine eligibility, and set premium terms; responses may trigger additional underwriting steps such as a paramedical exam, medical records request, or coverage exclusions. The statement is typically required for individual life, disability, or supplemental health policies when the insurer cannot rely solely on an application or when reinstatement or increased coverage is requested.

Why this Form Matters to Applicants and Insurers

Completing the Insurance Statement of Insurability accurately ensures correct underwriting, avoids delays in coverage decisions, and reduces the risk of claim denial or rescission due to incomplete or inconsistent answers.

Why this Form Matters to Applicants and Insurers

Who Completes and Who Receives This Statement

Accurate completion helps all parties: applicants secure appropriate coverage, agents avoid processing delays, and insurers make informed risk decisions.

  • Individual applicants and policyholders who apply for new life, disability, or supplemental health coverages.
  • Insurance agents and brokers submitting supporting documentation during underwriting.
  • Employer benefits administrators when group plan members request increases or late enrollment.

Step-by-Step: How to Complete and Submit the Form

Use these steps to prepare and submit a clear, complete Statement of Insurability to the carrier or agent.

  • 01
    Gather records: Collect medication lists and recent medical reports before answering.
  • 02
    Answer fully: Respond to each question; do not leave required fields blank.
  • 03
    Sign and date: Sign using the method accepted by the insurer (electronic or wet signature).
  • 04
    Submit to insurer: Send via the insurer’s preferred channel and retain a copy for your records.

Typical Processing Flow for the Statement

Understanding the usual processing stages clarifies why complete responses speed decisions and reduce follow-up requests.

  • Submission: Applicant or agent submits the completed statement to underwriting.
  • Initial review: Underwriter screens for completeness and obvious exclusions.
  • Records request: Insurer may request medical records or order an exam if needed.
  • Decision: Underwriter issues approval, conditional offer, or denial.

Configuring an Electronic Submission Workflow

If you submit electronically, align document fields, authentication, and routing so the insurer can process the statement efficiently.

Upload Document PDF or DOCX accepted by most carriers; preserve form layout.
Field Placement Place signature, initials, and date fields where the insurer expects them.
Authentication Use email link or SMS code per insurer requirements.
Routing Order Set agent review first, then underwriting recipients.
Audit Trail Enable timestamps and IP capture for each signing action.

Technical Considerations for eSubmission

Use a compliant eSignature platform and follow insurer guidance to ensure the electronic submission is accepted and retained with an auditable trail.

  • File formats: PDF preferred; platforms commonly accept DOCX and scanned images.
  • Authentication level: Insurers may accept email-only or require SMS/KBA for higher assurance.
  • Auditability: Capture signature timestamps, IP, and certificate data for reproducibility.

Essential Sections Found on a Professional Statement

A well-structured Statement of Insurability includes discrete sections that allow underwriters to assess risk efficiently and applicants to provide clear, auditable information.

Insurer Details

Carrier name and policy or case number to ensure the statement is matched to the correct file and underwriting file.

Applicant Identifiers

Full legal name, date of birth, address, and policy number to uniquely identify the person and tie the statement to existing applications.

Medical History

Space for diagnoses, dates, treating providers, and outcomes; precise dates reduce the need for clarifying requests.

Current Medications

List of prescriptions, dosages, and start dates; helps underwriters assess ongoing treatment and associated risk.

Declaration

Statement attesting to the accuracy of the information and advising that misstatements may affect coverage.

Signature Block

Places for signature, printed name, date, and relationship (if signed by authorized representative).

Security and Compliance Considerations

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
HIPAA Support: HIPAA-compliant workflows available with BAA
Audit Trail: Timestamped logs capture signer actions
Access Controls: Role-based permissions limit visibility
Retention: Configurable retention policies per record
Certifications: SOC 2 Type II and ISO 27001 available

Consequences of Incomplete or Inaccurate Statements

Claim Denial: Incorrect answers can lead to denial
Rescission Risk: Insurer may rescind policy for material misstatements
Coverage Delay: Underwriting follows additional verification
Premium Adjustment: Higher premiums for disclosed conditions
Regulatory Penalties: Fines where false statements violate laws
Reputational Harm: Agent and carrier trust can be impaired

Frequent Errors to Avoid

  • Leaving required fields blank, which often triggers manual follow-up and delays underwriting decisions.
  • Providing vague timelines (for example, listing only years) that force insurers to request clarifying medical records.
  • Failing to update medication lists or recent treatments, causing perceived omissions during claim review.
  • Submitting an unsigned form or using an unsupported electronic signature method, which insurers may reject.

Typical Deadlines and Response Expectations

Timelines vary by carrier, but the following milestones are commonly used to set expectations for applicants and agents.

Submission Window:

Submit statement promptly when requested to avoid application withdrawal.

Underwriter Response:

Underwriters commonly respond within 7–30 business days.

Effective Date:

Coverage effective date often tied to policy terms and premium payment.

Contestability Period:

Carrier review windows (often 2 years) for misstatements.

Appeal Deadlines:

Follow insurer procedures; appeals typically require submissions within specified days.

Key Milestones in the Underwriting Timeline

A sequential view of processing stages clarifies when applicants should expect updates and possible follow-up.

01

Applicant Submission

Form is completed and returned to the insurer or agent for intake.

02

Underwriting Review

Underwriter evaluates answers and determines if medical records are needed.

03

Medical or Records Requests

Insurer orders exams or requests provider records for verification.

04

Final Determination

Carrier issues approval, modified offer, or declination to the applicant.

Selected eSignature Vendor Comparison for Submitting Insurance Statements

Comparison focuses on common enterprise features relevant to submitting and storing Statements of Insurability; signNow is listed first per table convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Yes Yes Yes Yes
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About the Statement

Answers to common questions about execution, acceptance, and correcting errors when providing a Statement of Insurability.


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